Website, Design & Maintenance Committee Notes: May 2=
021
Jessee Maloney & Maggie Toth
Completed Tasks:
- Added Folders & Photos for Newsletter Committee: <=
span>Melissa K. requested folders in the Wild Apricot resources folder for =
each of the upcoming months so the newsletter committee could keep organize=
d. With Melissa=E2=80=99s restricted WA access, she couldn=E2=80=99t do it =
on her own. Jessee added a folder for each month until April 2022 and numbe=
red them so they would be in chronological order. While talking during this=
progress, we both also decided to add another folder for equipment =E2=80=
=9Cglamour shots=E2=80=9D to be used in various upcoming newsletters. So Je=
ssee also set up an Equipment folder with sub folders for all of the major =
pieces of equipment as well as a misc. one for smaller equipment. Photos wi=
ll be added periodically when we have them. These photos can also be used f=
or the Blog and Facebook.
- A Form to Submit Requests and Ideas to the Website Committee:=
strong> To keep track of and streamline requests, Jessee made a googl=
e form and placed it under =E2=80=9CMembers Only Content | Committee Reques=
ts & Idea Forms=E2=80=9D The spreadsheet for this form can be found und=
er the Website Committees folder in our GSuite. You can find the form here:=
https://docs.google.com/forms/d/e/1FAIpQLSfGrqMaSnii=
E7VvnqQEcErkOKaEGt5LjoE-tkjLLUT1GTkA8A/viewform?usp=3Dsf_link
- Welding Reservation Page Temporarily Disabled: B=
y request of Jim W., Jessee made the Welding Reservation page admin only un=
til a proper reservation calendar is added
- Members Only Content was Reorganized: After addi=
ng the Committee form page, Jessee went through and reorganized the Members=
Only Content so it would be easier to find everything and the most us=
ed/or important links were shown first.
- Wiki Button was Moved: After some thought and su=
ggestions, the Wiki link was moved to the "Get to Know Us" menu. It couldn'=
t be housed in the main menu anymore because new members were not able to s=
ee the Members Only Content menu as easily when logging in. With the moveme=
nt of the Wiki link, you can now see all of the menus when logged=
in as a member.
- A Committee Menu was Added to the Member Only Conten=
t Menu: After adding the Committee form page mentioned above,=
Jessee realized that all committee information should have it's own m=
enu section. By adding this sub-menu, Jessee was able to add a page showing=
the most current list of committees, when they meet, who is the chair, etc=
. She did this in hopes of making it easier for new members (and old) to ge=
t their volunteer hours in. This change will also be added to the New =
Member Orientation slides and we will suggest new members log in and get to=
know the Members Only Content section of the website.
- A "Newsletter" Saved Search was Created: Melissa=
K. took over the Newsletter Committee and to help her streamline her =
process, Jessee created a saved search in WA and called it "newsletter". th=
e saved search includes every type of current member. The newsletter w=
as sent out minutes later and Jessee checked the logs and everything worked=
perfectly
- Laser Reservation Page got a face lift: Due to s=
ome complaints about the calendar not fully being shown when on a mobile de=
vice, and the reservation link not being easier to find, the reservation pa=
ge got a face life. The calendar was made skinnier, so you can see all of t=
he days of the week on a mobile device. Though, it's also skinny on the des=
ktop view. No way around that currently. The reservation form link was also=
moved to the top of the page, as well as reservation rules and links to pa=
y for laser time on the website.
- A Marketing and Membership Menu was Added to the Member O=
nly Content Menu: Scott Newman put in a request through the w=
ebsite request form for a form to be made for both the marketing and member=
ship committees to help members submit ideas.
- A Form to Submit Requests and Ideas to the Marketing and Member=
ship Committee: This goes along with the above request.=
To keep track of and streamline requests, Jessee made a google form and pl=
aced it under =E2=80=9CMembers Only Content | Committee Requests & Idea=
Forms=E2=80=9D The spreadsheet for this form can be found under the Websit=
e Committees folder in our GSuite. and all committee members have been sent=
an email with the link to the sheet of responses.
- 2021 Board of Directors Candidates Page: Jessee =
updated the page with the new year, took down last year's list of people an=
d added Erin Werling's info to point possible candidates in the right direc=
tion. The page will be updated again once a list of possible candidates is =
given to her.
- Updated since April 2021: I have added Chris Chatfield, Ed Gabb and Sco=
tt Newman as candidates and their bio's/letters of intent.
- Time Spent: 25 minutes
- Youtube Tours for Leesburg & Purcellville added to the Get =
to Know Us Page: By request of Scott N. both new tour videos that =
were added to YouTube by the Video Committee were embedded into the Get to =
Know Us page.=20
- YouTube Link Moved: the YouTube link was moved from un=
der classes to under Get to Know Us. =20
In Progress Tasks:
- Adding Calendars for Other Heavily Used Tools: Jessee =
is working on adding calendars for the Big Blue, Big Red, Tormach and upcom=
ing Flatbed UV Printer. Testing has already started and she is still workin=
g on making it as easy for everyone involved and to make sure there are no =
glitches before putting them live.
- Updated since April: Ian Dillingham has offered to help write scr=
ipts to automate this process.
- Time Spent So Far: 2.5 Hours
- Update stewards list on website: I have started =
updating this list on both the website and the New Member Orientation slide=
s but need a definite list.
- Time Spent So Far: 20 minutes
- Refresh the slideshow on the TV=E2=80=99s in both locations: =
strong>Covid rules, new classes and upcoming events
- Time Spent So Far: 25 minutes
- Full Member Request Form: new form is done and j=
ust needs to be embedded and email recipients added
- Updated since April: Waiting to see if this is exactly what =
the membership committee and board wants, or if they would prefer a di=
fferent way
- Time Spent So Far: 30 minutes
- Various Committee Requests & Ideas Forms: Af=
ter the Website Committee set up their form, it was suggested that each com=
mittee be given the chance to also have a form and a sub folder in Members =
Only Content
- Update: Website and Newsletter committee added. Marketing committ=
ee doesn't want one.
- Time Spent So Far: 45 minutes
- List of Committees Page was Added to the Website: As part of the push to get more people to volunteer on committees, an ent=
ire section about them was added to the Members Only Content on the website=
. This page lists all of the current committees, their chairperson, members=
, meeting times, purpose and more. Since we are relying on each committee c=
hair to provide the information (better than guessing and searching it out)=
this will be an ongoing project until everyone submits a response.
- Time Spent So Far: 1.5 hours
- New About Us Page to be used as landing page from online =
ads and articles: This was a request from the Marketing Commi=
ttee who wanted a new landing page that describes right away what we are, w=
ho we are, what kind of equipment we have, upcoming events and more. This w=
ay we can 1) give prospective member who clicked an ad or article on Facebo=
ok as much info as possible in one place. 2) we can see how many hits the p=
age has since it won=E2=80=99t be in the menu and only viewed from the link=
.
- Time Spent So Far: 1 hour.
To-Do List:
- Update the About Us Page with info that Diane P. put together=
strong>
- Refresh the slideshow on the website front page
- Refresh the flyer for upcoming events now that we are getting vaccinate=
d: New tour times/dates, open houses, etc
- New photos/designs for possible facebook ads: Targeted ads for wh=
en we reopen
- Update Leesburg Map: in progress Cosplay area needs added, as wel=
l as the small CNC room switched to the Member Storage Area
Notes:
Please direct future to-do list items here: =
https://docs.google.com/forms/d/e/1FAIpQLSfGrqMaSniiE7VvnqQEcErkOKaEGt5LjoE=
-tkjLLUT1GTkA8A/viewform?usp=3Dsf_link
instead of sending a SLACK message or email. This way we can keep =
better records in a spreadsheet. Also, if you don=E2=80=99t ask, it may not=
get done, we are not mind readers over here :smile:!!
Also, please note that large projects may require a virtual meetup=
. We both work from home and are open to different times and days.
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