Time and Location:

December 18, 2019 at 7:00PM at 785  S.20th . Street, Purcellville, VA

Consent Agenda

Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.

Any member may edit this wiki page and place an item on the agenda. However, discussion of agenda items should be done via Slack. The cut-off time for addition to or revision of the consent agenda items is 48 hours prior to the meeting. Please note, agenda items (Consent, New, or Old) that request spending $250 or more must include a section on "Relevance to our tax exempt purpose".

CA1 Description (Submitter's Jessee Maloney

Problem: I need to step down as chair of the New Member Orientation Committee due to family life

Solution: I propose combining New Member Orientation with the Membership Committee. This way one committee takes care of all the on boarding and there is no confusion. I will transfer all files and slides over to Mark Millsap and make sure the transition is seamless. 

Relevance to our tax exempt status: none. 

Motion: I motion that Jessee Maloney be taken off the roster as chair of the New Member Orientation Committee and that the Committee be blended with the Membership Committee which Mark Millsap is chair of.  

Prior minutes

2019-12-18 Meeting of the Board of the Directors - Agenda/Minutes (CLOSED)

Officer Reports:

Chairman 

Secretary:  None

Treasurer

Financial Statement

Member Reports:

Committee Reports:

New Member Orientation Committee (Chairperson Jessee Maloney)

Membership Committee (ChairpersonMark R Millsap)

Social Outreach Committee:  (Chairperson Jessee Maloney)

Leesburg Facility Committee (Chairperson Brad Hess)

Purcellville Facility Committee (Chairperson Tom Hill)

Scheduling Committee (Chairperson Diane DeMott Painter)

No committee meeting in December but the following actions were taken by committee members:

1. Jennifer Chu programmed iPads to add red tool classes and other recurring events that have a fee.
2. Diane added to the WA schedule red tool classes for Jan and Feb in MS-L
3. For Computer Science Education Week, Diane Painter and Ralph Pugh hosted two open houses on Dec. 14 for LCPS coding students. Thirteen families attended.
4. We need members of our committee who will attend each month's meeting to help us double-check dates, times, etc. on the Events and Calendar section of WA. The next meeting is at MS-L Jan. 28 at 7PM.

Special Projects Committee (Chairperson Mike Werling)

Welding Committee (Chairperson Arthur 'Skip' Smith)

Newsletter Committee (Chairperson Erin Werling)

IT Committee (Chairperson Michael James)

Video Committee (Chairperson Adam "Squirrl" McClintock)

Environmental and Safety Committee (Chairperson David Lang)

• Wiki page created
• Danger tags and lock-out locks received
  • Locks: 2 for MS-L, 2 for MS-P, 2 for Committee Chair (all keyed the same)
  • Policy and procedure to be drafted

Custom Frame Shop Committee (Chairperson Anthony Lesink)

• Wiki page created
• Demolition of space (removal of extraneous wall and ceiling mounted equipment and devices) complete

Old Business:

OB1 Custom Frame Shop Phased Approach (@Anthony Lesink)

Problem: On Dec 1st the BoD requested a phased approach to the build-out of the Custom Frame Shop at MS-P

Solution: Provide a phased approach (see attached)

Relevance to our tax exempt status: N/A

Proposed Motion: Approve the phased approach

New Business:

NB1 Description (John Dubelko )

Problem:  New Budget is need for FY20

Solution:  See Attached

Relevance to our tax exempt status:  

Proposed Motion:  Pass the Draft FY20 Budget 

NB2 Custom Frame Shop Equipment Loan (David Lang) 

Problem: The Custom Frame Shop does not have all the needed equipment nor funds to purchase equipment

Solution: Accept the attached loan offer

Relevance to our tax exempt status: N/A

Proposed Motion: Accept the attached loan offer

NB3 Makersmiths Radio Club Proposal (David Lang) 

Problem: Makersmiths is missing an opportunity to support local radio, electronics, and STEM activities

Solution: Establish a Makersmiths Amateur Radio Club

Relevance to our tax exempt status: Supports community STEM education and emergency communications

Proposed Motion: Approve the attached proposal

Adjournment

Minutes: 

Action Items:

Approved Spending Tracking: