Event Overview

Date: April 21, 22 2018

Location: Downtown Leesburg

Leesburg closes Rt. 7 and 15, as well as other streets, in downtown and hosts over 150 vendors. We have been approved as a non-profit exhibitor and will have a booth during the show. Thousands of people turn out for this event. This is a large, well attended event. We have the opportunity to reach many people in the community who do not know of our space. Our booth is non-profit, so we cannot sell any items in the booth.

Event Plan

Due to the large number of attendees we will not have a hands-on craft or take-away; we will have brochures and other information to hand out, and some of the projects may be interactive. The booth should have projects that show the variety of capabilities of our organization.

We will have signage describing how to get from the booth to Makersmiths, for those who want to go see the space and get a tour. We will have hand-outs describing the organization and membership.

We will show 3 types of projects in our booth:

Exhibits: cool projects that highlight some maker capability
Classes: samples of items and the opportunity for the attendee to sign up for a class at the space (Royal St. or Pucellville) to make a similar item
For sale items: A sample item made by a member that can be purchased; items will be for sale at the space. Limited number of these, based on the available space and volunteers to staff the space

Items could be in more than one category, for example laser cut garden markers where there are some for sale and also the opportunity for people to make their own. Multiple items of the same type from different makers are fine, as long as there is other variety.

Items do not have to be garden related, however that is a plus (particularly for items that are for sale). Our focus is to show the capabilities of Makersmiths and our members.

The maker of each item is responsible for

providing the sample item to the event chair
Completing a Project Profile sheet (template TBD) that will be displayed with the item
Putting one or more classes on the schedule to promote (if applicable)
Making and pricing items to be sold out of the space

Item	Maker	Type (exhibit, class, sale)	Short Description
Makersmiths Brocures	Mike Werling		Hand-outs for attendees, probably our regular tri-fold brocure.
Folding table(s)	Mike Werling
Canopy	Mike Werling
Table-cloth	Mike Werling
PhotoBooth	Mike Werling	exhibit	Raspberry pi based camera that takes attendees' picture. They can type in their e-mail address and the picture will be sent to them. The e-mail will include information and links for Makersmiths.
Paper Flowers	Erin Werling	class	Paper flowers hung on a banner as a backdrop for the photo booth, also as props for people to hold in their picture.
Fabric baskets	Erin Werling	class
Cow train car	Mike Werling	exhibit	Bring one of the cow train cars from Purcellville to display in the booth. Need some pictures of the train in operation.

The event chair will make an inventory of all items to be displayed in the booth. However, this is a busy event with multiple days and shifts of people working. We will do our best to make sure nothing disappears; be aware that there is some risk to putting your item in the booth.

Sale Policy:

TBD. Questions to answer:
Will the sale price be split for the maker and Makersmiths? If so, what split?

Will the seller have to be present to sell items, or will volunteers in the space be expected to sell items (if volunteers then part of the sale should go to the space)

Schedule and Volunteers

Schedule is TBD, waiting on information from the festival coordinators. Once the schedule has been provided there will be a signup sheet/page with time blocks that members can sign up for. Member volunteers are needed to staff both the booth and the Royal St. space during the festival.