Meeting called to order by Jonathan White at 7:12pm.
Board/Officer Name | Position | Term | Attendance (Y/N) |
---|---|---|---|
Jonathan White | Board Member, Chairperson | 2023-2026 | Y |
Bev Murdock | Board Member, Secretary | 2021-2024 | Y |
Mike DeWan | Board Member | 2021-2024 | Y |
Brad Hess | Board Member | 2022-2025 | Joined at 7:32pm (during cmte reports). Departed 8:06pm, rejoined 8:08pm. |
Jessee Maloney | Board Member | 2022-2025 | Y |
Scott Silvers | Board Member | 2023-2026 | Y |
Jennifer Chu | Board Member | 2023-2024 | Y |
John Dubelko | Treasurer | 2023-2024 | Y |
Adam "Squirrl" McClintock | President | 2023-2024 | N |
Any Board Member may make a motion in the Consent Agenda. The purpose of the Consent Agenda is to propose motions that have been discussed by Board Members in advance and/or are expected to pass without objection. If the item does not fit this description, it should be proposed in New Business. Discussion of Consent Agenda items should be done via Slack prior to the meeting. Any Board Member present at the meeting may request that an item be moved from the Consent Agenda to New Business. The motions in the Consent Agenda (after any items are moved to New Business) may be passed as a group if there are no objections. Any motion that requests spending $250 or more must include a section on "Relevance to our tax exempt purpose".
CA1: Appoint Co-Stewards of Cosplay (Jessee Maloney)
Issue: Maggie Gilligan (current steward) and Jason Gilligan (member/volunteer) work hand in hand on the cosplay room. The room is undergoing change (moving from the basement to the first floor in Leesburg) and would benefit from having co-stewards.
Solution: Have Maggie Gilligan and Jason Gilligan serve as co-stewards of Cosplay.
Relevance to Tax Exempt Status: None
Motion: Move to appoint Maggie Gilligan and Jason Gilligan as co-stewards of Cosplay.
Vote: Motion carries by voice vote
2023-12-20 Meeting of the Board of Directors
Motion: Move to approve meeting minutes
Vote: Meeting minutes approved
Verbal update - docs will be shared (more during committee report)
Verbal report - planning for upcoming votes for Directors positions at next Annual Meeting of the Membership
There will be 3 open positions (currently held by Mike Dewan, Beverly Murdock, Jennifer Chu).
No report (not present)
Verbal report
Nothing urgent to report
Committee no longer needed since Google grant satisfied - committee will be removed from future agendas
Legal review complete, clarification meeting held on non-Director officers, then updates refined to reflect meeting. Some highlights: Proxies for directors will no longer be permitted. Generally removed restated statutes. Doc will be posted in next 72 hour in a Slack channel. Actual committee will be kept small to be manageable. Any output of committee generally comes to Board for review/approval.
Issue: The drum sander in Leesburg is not working. It is also a co-located piece of equipment. Where possible, we have been replacing co-located equipment with Makersmiths owned and maintained equipment.
Solution: Purchase a new drum sander (FILL IN DETAILS HERE AS TO PURCHASE PRICE AND SPECIFICATIONS)
Relevance to Tax Exempt Status: None
Motion: Move to allocate an amount not to exceed $XXX from the equipment reserve fund for purchase of a new (insert equipment name here) drum sander, to be coordinated between the facility manager and the woodshop steward. Remove from agenda as interim solution continues to suffice.
Vote: XXX
Issue: The Leesburg cosplay room is moving from the basement to the room previously used for 3D printing as part of an approved change made earlier this month by the Leesburg Committee. When they received funds in early 2020, a large chunk had to be used to make the area usable, which only left a small amount of funds for tools and nothing for furniture. They are now moving to a room with tools that have nowhere to go, as well as a shortage of much needed tools.
Solution: Purchase new work benches, shelves and tools to make the entire room completely workable as well as comfortable, bright and ready to teach in. This will also make it look very appealing during tours and other open house events since it will be open to reception and the front door.
Relevance to Tax Exempt Status: None
Motion: Move to allocate up to $1724.66 to cover new furniture and tools as part of the Cosplay Room move, to be administered by the Cosplay steward(s).
Motion seconded
Vote: Motion carries by voice vote
Issue: The Leesburg location needs electrical work to address issues like extension cords hanging from the ceiling, plugs hanging from the wall and the UV resin printer needing a dedicated plug in a new location.
Solution: We had an electrician come in and quote us $1500 to correctly install and fix everything. We would need to purchase the non-combustible self-retracting cord reel on our own and those run between $500 and $800.
Relevance to Tax Exempt Status: None
Motion: Move to allocate up to $2300 to the Leesburg Steward from the building reserve fund to cover electrical repairs to make the building safer, easier to use and protect our expensive equipment.
Motion seconded
Vote: Motion carries by voice vote
Issue: Laptops purchased through the 100Women Strong grant and the Google Grant were used for other Makersmiths activities and were not available for Makersmiths STEM programs and classes, which are initiatives stated in the original grant proposals.
Solution: Make the laptops available for general Makersmiths use when they are not being used for STEM activities.
Relevance to Tax Exempt Status: None
Motions:
Motion seconded
Motion withdrawn. IT committee will set up equipment on calendar with KidWind on reserve through March 2024.
Vote: xxx
The following motions all came in after the 7 day advance deadline and will require individual waivers before they can be acted upon.
Issue: The current laser stewards are overwhelmed due to going from one laser to three, and one of the stewards is having health issues.
Solution: We would like to add John Carter on as a third steward. He is very knowledgeable about all of the machines and cares about them.
Relevance to Tax Exempt Status: None
Motion:
Issue: We don't currently have a steward for the Purcellville blast cabinet, spray booth, and powder coating area. Evin Grano has expressed an interest in being the shop steward.
Solution: Appoint Evin Grano as the steward for the Purcellville blast cabinet, spray booth, and powder coating area.
Relevance to Tax Exempt Status: None
Motion:
Meeting adjourned by Jonathan White at 9:15pm