2025-10-29 Meeting of the Board of Directors

Contents

Time and Location: 

Call to Order: 

Approval of Prior Minutes. 

Consent Agenda. 

Officer Reports. 

Committee Reports: 

Unfinished Business. 

OB1: Updates to Standing Rules Table 14.1

New Business. 

NB1: Gift Certificate for Soap Making (Jim for Diane Painter)

Open Discussion. 

Closed Session. 

Adjournment 

Time and Location:

Makersmiths Leesburg Lower Classroom and on-line

7pm ET, Virtual Meeting at https://meet.google.com/cih-ehxi-wbc

Call to Order:

Meeting called to order by Evin Grano at x:xxpm.

Approval of Prior Minutes

2025-10-29 Meeting of the Board of Directors

Motion by xxx to approve prior meeting minutes

Second: 

Vote:  

Consent Agenda

Any Board Member may make a motion in the Consent Agenda.  The purpose of the Consent Agenda is to propose motions that have been discussed by Board Members in advance and/or are expected to pass without objection.  If the item does not fit this description, it should be proposed in New Business. Discussion of Consent Agenda items should be done via Slack prior to the meeting.  Any Board Member present at the meeting may request that an item be moved from the Consent Agenda to New Business.  The motions in the Consent Agenda (after any items are moved to New Business) may be passed as a group if there are no objections.  Any motion that requests spending $250 or more must include a section on "Relevance to our tax exempt purpose".

CA1: TITLE (Person Proposing)

Issue: 

Solution: 

Relevance to Tax Exempt Status: 

Motion: 

Second: 

Vote: 

Officer Reports

Chairperson:

Secretary:

Despite requests, some Committee Reports are not being submitted.

3 motions were passed via Consent In Lieu.

NB1: New CO2 Laser Stewards (Jim for John Carter)

NB2: New Co-Steward for Ceramics (Jim for Diane Bollinger)

NB3:  Change Dates for November and December Board Meetings (Jim)

Treasurer:

President:

Committee Reports:

Membership Committee (Ken Fuentecilla)

Marketing Committee (Vacant)

Leesburg Facility Committee (John Carter)

 Held over from last scheduled meeting.

PDF PDF

Purcellville Facility Committee (Dave Painter)

Scheduling Committee (Jennifer Chu)

 PDF

IT Report

Newsletter Committee (Jenna Conn)

Newsletter went out November 6^th.

Grant Committee (Jim Waldron)

We were not invited to submit a proposal to 100 Women Strong.

We are supposed to hear about the Dominion Grand in 'mid November' (nothing yet)

Standing Rules Committee (Jonathan White)

Report Received October 29

Committee Meeting Scheduled for September 30
Key discussion points were:

• Consent in Lieu language
• Moderation of Slack/internal comms clarifications
• Conflict of Interest policy for Directors
• Independent Contractor Agreement
• Volunteer clarification and policy about red tool material
• Updates to requirements for disposal of assets to be communicated to Treasurer

Nothing to propose to the Board yet, but one or more of the changes above will likely be brought to the Board at the November Meeting.

Finance Committee (Mary Waldron)

The Finance Committee did not meet in October.  Work on the 2026 budget is mostly complete.  

Unfinished Business

 OB1: 

Issue: 

Solution: 

Relevance to Tax Exempt Status: 

Motion: 

Second:

Vote: 

New Business

NB1: 

Issue: 

Solution: 

Relevance to Tax Exempt Status: 

Motion: 

Second: 

Vote: 

NB2: 

 Issue: 

Solution: 

Relevance to Tax Exempt Status: 

Motion: 

Second: 

Vote: 

NB3:  

 Issue: 

Solution: 

Relevance to Tax Exempt Status: 

Motion: 

Second: 

Vote:

NBx:

 Issue: 

Solution:e.

Relevance to Tax Exempt Status:

Motion: 

Second: 

Vote:

Open Discussion

Tax questions ?

Executive Session

Tax questions ?

Adjournment

Meeting adjourned by Evan at x:xx