D R A F T
Contents
Makersmiths Leesburg Lower Classroom and on-line
7pm ET, Virtual Meeting at https://meet.google.com/cih-ehxi-wbc
Meeting called to order by Evin Grano at x:xx pm.
| Name | Position | Term | In Attendance |
| Jonathan White | Board Member | 2023-2026 | |
| Brad Hess | Board Member | 2025-2028 | |
| Jim Waldron | Board Member, Secretary | 2025-2028 | |
| Jennifer Chu | Board Member | 2024-2027 | |
| Bo Wernick | Board Member | 2024-2027 | |
| Evin Grano | Board Member, Chairperson | 2024-2027 | |
| Mary Waldron | Treasurer | 2025-2026 | |
| Diane Bollinger | President | 2025-2026 | |
| Christa Stern | Bookkeeper | 2025-2026 |
2025-9-27 Meeting of the Board of Directors
Motion by ?? to approve prior meeting minutes
Second:
Vote:
Any Board Member may make a motion in the Consent Agenda. The purpose of the Consent Agenda is to propose motions that have been discussed by Board Members in advance and/or are expected to pass without objection. If the item does not fit this description, it should be proposed in New Business. Discussion of Consent Agenda items should be done via Slack prior to the meeting. Any Board Member present at the meeting may request that an item be moved from the Consent Agenda to New Business. The motions in the Consent Agenda (after any items are moved to New Business) may be passed as a group if there are no objections. Any motion that requests spending $250 or more must include a section on "Relevance to our tax exempt purpose".
Issue: 2 previously unknown Software licenses need renewal
Solution: Increase IT Budget by $209.00 to cover LightBurn and Chitubox software licenses. (LightBurn $50, Chitubox $149)
Relevance to Tax Exempt Status: None
Motion: Move to increase IT Budget by $209.00 to cover LightBurn and Chitubox software licenses
Issue: The space could use an additional co-steward to support 3d printing at both locations.
Solution: Add Bryan Daniels as co-steward for 3d printing at both locations.
Relevance to Tax Exempt Status: None
Motion: Move to add Bryan Daniels as co-steward of 3D printing at both locations.
Consent agenda pass/fail by voice vote.
Chairperson:
.
Secretary:
There were 3 Consent in Lieu items.
Start application for Tax Exempt Status
Accept a $1,500.00 Directed Donation
IT Budget increase of $209 for LightBurn and Chitubox licenses
Treasurer:
Financials
President:
.
Membership Committee (Ken Fuentecilla)
.
Marketing Committee (Vacant)
.
Leesburg Facility Committee (John Carter)
.
Purcellville Facility Committee (Dave Painter)
.
Scheduling Committee (Jennifer Chu)
.
IT Report
.
Newsletter Committee (Meaghen Flynn - pending)
Newsletter went out January 8th.
Grant Committee (Jim Waldron)
Currently pursuing a Lowes Grant.
Standing Rules Committee (Jonathan White)
.
Finance Committee (Mary Waldron)
.
Issue:
Solution:
Relevance to Tax Exempt Status:
Motion:
Second:
Vote:
Issue: Adjustment of Standing Rules Section 14 Fees to comply with sales tax collection.
Solution: Adoption of new Standing Rules Section 14.
Schedule of Fees will be adjusted as follows.
All current fees involved with consumables will be increased 30% to help offset the cost of collecting, administrating, reporting, and filing of sales tax including additional accounting charges associated with our regular monthly financial reporting. All fees will be requested to be paid through Square which will add sales tax (and help reduce our tax accounting load). In the case of cash payments made by envelope to the donation box, Makersmiths will absorb the sales tax amount if not included in the total.
All machine time fees will be removed. (No laser use time will be charged.)
Section 14 of the Standing Rules will read:
14. Fees
14.1 Consumable fees will be as follows:
| Provided Material/Media/Consumable Use | Measurement | Price |
| Color copier (Leesburg) - Members | Per month* | $6.50 |
| Purcellville Plotter Materials (24” standard paper is free) | Per linear foot | $2.60 |
| Rod and bar steel in the blacksmith shop | Per linear foot | $2.60 |
| Purcellville Canon Photo Printer | Per printed sheet | $5.20 |
| Clay - small bag | NA | $6.50 |
| Clay - medium bag | NA | $13.00 |
| Clay - large bag | NA | $26.00 |
| 3D Printer resin | Per mL | $0.10 |
| Framing Shop Mat Board | Per sheet | $1.30 |
| Bambu 3D Printer Filament | Per gram | $0.03 |
| UV printer (whole ml units, 1 ml minimum) | Ink per ml | $3.90 |
| Sublimation Printer BYO Paper | Per sheet or roll-ft | $1.30 |
| Sublimation Printer using MS paper | Per sheet or roll-ft | $2.60 |
| BN2-20: Print+MS Media+MS Laminate | Per foot | $6.50 |
| BN2-20: Print+BYO Media Fee+MS Laminate | Per foot | $3.90 |
| BN2-20: Print+BYO Media+ BYO Laminate | Per foot | $2.60 |
| BN2-20: MS Laminate Fee | Per foot | $1.30 |
| BN2-20: Print+MS Media | Per foot | $5.20 |
| Oliver Sander (MS-P) Sandpaper usage | Per half hour | $13.00 |
*For $6.50 per month a Member gets 30 prints/copies during that month. A print is one side of an 8.5x11 sheet of paper. Double-sided copies are considered two prints. Additional prints are $0.10 each.
Relevance to Tax Exempt Status: None
Motion: Move to adopt new fee schedule as Standing Rules Section 14. All fees requested to be paid via the Square terminal or cash by envelope to the donations box.
Second:
Vote:
Issue: We need a CPA to file out 2025 State and Federal taxes.
Solution: Appointment of xx as our CPA for 2025 Federal Tax Filing
Relevance to Tax Exempt Status: None
Motion: Move to
Second:
Vote:
Issue:
Solution:
Relevance to Tax Exempt Status: None
Motion:
Second:
Vote:
Issue: Facility (and other) Stewards purchase cycle time.
Solution: Issue Debit Cards to Dave Painter (Facility Steward Purcellville), John Carter (Facility Steward Leesburg), other two
Relevance to Tax Exempt Status: None
Motion: Move to
Second:
Vote:
Explanation of Snack Expenses and UBIT
Hardware/Software to collect Sales Tax.
Member Issue
Meeting adjourned by Evan at x:xx
Next Board Meeting will be February 25th.