Contents

Time and Location: 

Call to Order: 

Approval of Prior Minutes. 

Consent Agenda. 

Officer Reports. 

Committee Reports: 

Unfinished Business. 

New Business. 

Open Discussion. 

Closed Session. 

Adjournment 

Time and Location:

Makersmiths Leesburg Lower Classroom and on-line

7pm ET, Virtual Meeting at https://meet.google.com/cih-ehxi-wbc

Call to Order:

Meeting called to order by Evin Grano at x:xx  pm.

Approval of Prior Minutes

2025-12-17 Meeting of the Board of Directors

Motion by Jim to approve prior meeting minutes

Second: Brad

Vote:   Passes by voice vote 

Consent Agenda

Any Board Member may make a motion in the Consent Agenda.  The purpose of the Consent Agenda is to propose motions that have been discussed by Board Members in advance and/or are expected to pass without objection.  If the item does not fit this description, it should be proposed in New Business. Discussion of Consent Agenda items should be done via Slack prior to the meeting.  Any Board Member present at the meeting may request that an item be moved from the Consent Agenda to New Business.  The motions in the Consent Agenda (after any items are moved to New Business) may be passed as a group if there are no objections.  Any motion that requests spending $250 or more must include a section on "Relevance to our tax exempt purpose".

CA1: Extend another 3 month Complimentary Membership to the Bookkeeper (Jim for Treasurer) 

 Issue: The bookkeeper's household membership has not been renewed.  As bookkeeper they need access to the facilities.

Solution: Provide a 3-month Complimentary membership to the Bookkeeper

Relevance to Tax Exempt Status: None

Motion: Move to approve a 3-month Complimentary membership be extended to the Bookkeeper.

Consent agenda: 

Officer Reports

Chairperson:

President:

Secretary:

Discussion meeting was held on February 10 on Cost-Sharing and our current method of collection.  8 members were in attendance for at least part of the meeting.  Resultant motion included in this agenda.

Treasurer:

Committee Reports:

Membership Committee (Ken Fuentecilla)

Marketing Committee (Vacant)

Leesburg Facility Committee (John Carter)

Purcellville Facility Committee (Dave Painter)

Scheduling Committee (Jennifer Chu)

IT Report

Newsletter Committee (Meaghen Flynn - pending)

Newsletter went out February 4^th.

Grant Committee (Jim Waldron)

Continuing to pursue a Lowes Grant.

Standing Rules Committee (Jonathan White)

Finance Committee (Mary Waldron)

Nothing to Report.

Unfinished Business

 OB1: 

Issue: 

Solution: 

Relevance to Tax Exempt Status: 

Motion: 

Second:

Vote: 

New Business

NB1: New Compressor for Purcellville (Jim for Purcellville Steward Dave Painter).

 Issue: Purcellville Air Compressor is dying.  It has undergone multiple repairs and part replacement over the last year.  It is 20 years old and we don't know what kind of use is was subject to before we acquired it 10 years ago.

Solution: Purchase new Air Compressor.  New compressor will be a quieter rotary compressor (move volume) and will be placed in the EBF bay.  The existing compressor tank will be retained for extended volume.

Relevance to Tax Exempt Status: None

Motion: Move to allocate $       from the Equipment Reserve Fund for purchase of a new air compressor, associated electrical wiring, and pneumatic plumbing.  Monies to be spent by April 30 with any remaining funds returned to the Fund.

Second:

Vote: 

NB2:  New Cost-Sharing Schedule (Jim)

 Issue: Our machine use fees and structure needs to be changed.

Solution:

Relevance to Tax Exempt Status: None

Motion: Move to adopt new Standing Rules section 14, modify our web reservation system to clearly show reservation time limitations and directives, and placard Cost-Share machines as designated in Standing Rules Section 14.

Second:

Vote: 

NB3: Terminate copier lease and purchase new multi function copier (Jim)

 Issue: We can no longer sell copies.  

Solution: Terminate the lease on the Leesburg copier.  Purchase a copier to replace it.  Evaluate the costs for Paper and Toner in June to determine if Cost-Sharing is required.  Recommending Brother MFC-L8930CDW Business Color Laser All-in-One Printer with Duplex Print, Scan, and Copy with TN635XL Toner Cartridge Set and 1 Case of Copy Paper.  (Starter toner cartridges good for ~3000 copies, replacement set good for ~5000 copies).  Site Steward will be responsible for monitoring paper and toner usage and ordering replacement consumables.  Total cost represents about 4 months of lease payments.

Relevance to Tax Exempt Status: None

Motion: Move to allocate $750 from the Equipment Reserve Fund for a Brother MFC-L8930CDW Business Color Laser All-in-One Printer with Duplex Print, Scan, and Copy (or equivalent) with TN635XL Toner Replacement Cartridge Set (or equivalent) and 1 Case of Copy Paper.  Monies to be spent by March 30 with any remaining dollars returned to the Equipment Fund.

Second:

Vote: 

NBx:

 Issue: 

Solution:

Relevance to Tax Exempt Status: None

Motion: 

Second:

Vote: 

Open Discussion

Executive Session

Adjournment

Meeting adjourned by Evan at x:xx

Next Board Meeting will be March 25th.