Contents
Makersmiths Leesburg Lower Classroom and on-line
7pm ET, Virtual Meeting at https://meet.google.com/cih-ehxi-wbc
Meeting called to order by Evin Grano at x:xx pm.
| Name | Position | Term | |
| Jonathan White | Board Member | 2023-2026 | |
| Brad Hess | Board Member | 2025-2028 | |
| Jim Waldron | Board Member, Secretary | 2025-2028 | |
| Jennifer Chu | Board Member | 2024-2027 | |
| Bo Wernick | Board Member | 2024-2027 | |
| Evin Grano | Board Member, Chairperson | 2024-2027 | |
| Mary Waldron | Treasurer | 2025-2026 | |
| Diane Bollinger | President | 2025-2026 | |
| Christa Stern | Bookkeeper | 2025-2026 |
2025-02-25 Meeting of the Board of Directors
Motion by Evin to approve prior meeting minutes
Second:
Vote:
Any Board Member may make a motion in the Consent Agenda. The purpose of the Consent Agenda is to propose motions that have been discussed by Board Members in advance and/or are expected to pass without objection. If the item does not fit this description, it should be proposed in New Business. Discussion of Consent Agenda items should be done via Slack prior to the meeting. Any Board Member present at the meeting may request that an item be moved from the Consent Agenda to New Business. The motions in the Consent Agenda (after any items are moved to New Business) may be passed as a group if there are no objections. Any motion that requests spending $250 or more must include a section on "Relevance to our tax exempt purpose".
Issue: Between the proposal, board approval, and attempted order the cost of the copier and toner increased.
Solution: Allocate an additional $150 for purchase of a multi-function copier/printer for Leesburg.
Relevance to Tax Exempt Status: None
Motion: Move to allocate an additional $150 for purchase of a multi-function copier/printer for Leesburg
Issue: As a new Shop, the Leesburg Fume Room needs a Steward.
Solution: Appoint a Member interested in the use and upkeep of this new Shop as Steward
Relevance to Tax Exempt Status: None
Motion: Move that Mike Brady be appointed Leesburg Fume Room Steward.
Consent agenda:
Chairperson:
Nothing to Report
President:
Not in attendance
Secretary:
Discussion meeting was held on February 10 on Cost-Sharing and our current method of collection. 8 members were in attendance for at least part of the meeting. Resultant motion included in this agenda.
Treasurer:
Membership Committee (Ken Fuentecilla)
Marketing Committee (Vacant)
.
Leesburg Facility Committee (John Carter)
.
Purcellville Facility Committee (Dave Painter)
.
Scheduling Committee (Jennifer Chu)
.
IT Report
Newsletter Committee (Meaghen Flynn - pending)
Newsletter went out March 5th.
Grant Committee (Jim Waldron)
Christopher Meid is looking into the Loudoun County Grant Training.
Standing Rules Committee (Jonathan White)
.
Finance Committee (Mary Waldron)
No Finance Committee meeting was held. Nick Leshock and the Treasurer worked on updating the Square cost-sharing items and ways to pay through QR codes.
Issue:
Solution:
Relevance to Tax Exempt Status:
Motion:
Second:
Vote:
Issue: Leesburg Wood Shop Dust collection needs improvement.
Solution:
Relevance to Tax Exempt Status: None
Motion: Move to approve $816.20 to upgrade the Leesburg Woodshop Dust Collection with funds to be allocated from the Equipment Reserve budget. Project to be completed by May 31, 2026, with any remaining funds returned to the Equipment Reserve Budget.
Second:
Vote:
Issue: Additional 3D Printers for our 3D printing spaces in Leesburg and Purcellville.
Solution:
Relevance to Tax Exempt Status: None
Motion: Move to allocate $4,536.00 for the purchase of 2 Bambu Lab H2S w/ AMS Combos and 2 Bambu Lab P2S w/ AMS Combos. Allocate $83.96 for the purchase of 4 0.4 Hotends for machine maintenance. Allocate $190.34 for consumables for a total purchase amount of $4810.30. Funds will be drawn from the Equipment Reserve Fund and will be spent before 04/30/2026 with any unused money returned to the Equipment Reserve Fund.
Second:
Vote:
Issue: We currently do not have remote start/stop/monitoring of our ceramic kilns, (or only primitive monitoring by video that does not allow remote control).
Solution: Bring one of the not operating ceramics kilns (Skutt) into operation. Use a Raspberry Pi and Kiln software to evaluate this solution for our other kilns. If this works and is acceptable we will be able to remove start/stop/monitor the kilns. A control box will be created containing all the electronics. A keyboard, mouse, and monitor (we expect to find these as donations) will be used to control an almost unlimited number of kiln cycles. If accepted, this prototype will serve as the sample for construction of additional units for our other kilns.
Relevance to Tax Exempt Status: None
Motion: Allocate $350.00 from the Equipment Reserve Fund to build and test a Raspberry Pi solution as a Kiln Controller. Funds will be expended by May 30 with any remaining funds returned to the Equipment Reserve Fund.
Second:
Vote:
Issue: Wiring for the Powder Coat oven was not of sufficient gauge. This was discovered as the result of and overheat event (we hope the oven was not damaged). It was wired with #8 wire on a 50 amp breaker and needs #4 wire on a 70 amp breaker. The 50 amp circuit and outlet was part of the original wiring to the Paint Booth area. We do not know who put a plug on the Oven and plugged it into the outlet. In any event, we need to run a new circuit of the proper capacity (and copper is very expensive right now)
Solution: Run a new 70 amp circuit in conduit with #4 wire and disconnect box for the Powder Coat Oven. We need the Circuit Breaker, Wire, Conduit, and a 70 amp disconnect box.
Relevance to Tax Exempt Status: None
Motion: Allocate $1,000.00 from the Equipment Reserve Fund to wire the new circuit. Funds will be expended by May 30 with any remaining funds returned to the Equipment Reserve Fund.
Second:
Vote:
Issue: We have recurring issues with Members using odorous adhesives, paints, and resins in general areas. We also have issues with glue-up and resin projects in the Woodshop.
Solution:
Establish a new Shop at Leesburg to provide Members a dedicated, clean, well-ventilated, area for resin, glue-ups, can spraying, airbrushing, vapor smoothing 3D prints, and other odor mitigation.
Our intent is to clean out the room adjacent to Woodturning, duct the spray booth directly out the back of the building, update ventilation & lighting, provide basic PPE, and add a metal shelving rack for short-term drying storage of projects. The room will also house the flammables storage box that is taking up space in the alcove between the Woodshop & Woodturning.
Thanks to the generous donation of this spray booth, the largest expense for the buildout of this Shop has been taken care of. An equivalent model purchased new today would cost roughly $3000. We’ve also been able to provide a number of smaller items needed to finish the buildout of the Shop at no cost. Below is a list of components that still need to be purchased.
Annual operating costs are expected to be quite low. Members will be responsible for providing their own respirator filters as well as any resins or paints.
Providing this Shop will also open up the opportunity for new resin and painting related classes that Members and non-Members ask for frequently.
Relevance to Tax Exempt Status: None
Motion: Approve Project Budget of $1500 to come from the Equipment Reserve Fund for purchase of the listed items to establish Leesburg Fume Room with any remainder to be returned to the Equipment Reserve Fund by May 31st, 2026.
Second:
Vote:
Meeting adjourned by Evan at x:xx
Next Board Meeting will be April 29th.