Time and Location: 

Call to Order: 

Approval of Prior Minutes. 

Consent Agenda. 

Officer Reports. 

Committee Reports: 

Unfinished Business. 

New Business. Open Discussion. 

Closed Session. 

Adjournment 

Time and Location:

Makersmiths Leesburg Lower Classroom and on-line

7pm ET, Virtual Meeting at https://meet.google.com/cih-ehxi-wbc

Dial in (audio only): ‪(US) +1 650-781-0577‬ PIN: ‪453 302 284#‬
Other numbers: https://tel.meet/cih-ehxi-wbc?pin=9082856231045

 Call to Order:

Meeting called to order by zzzz at 0:00 pm.

Approval of Prior Minutes

2026-06-24 Meeting of the Board of Directors

Motion by zzzz to approve prior meeting minutes

Second: 

Vote:  

 Consent Agenda

Any Board Member may make a motion in the Consent Agenda.  The purpose of the Consent Agenda is to propose motions that have been discussed by Board Members in advance and/or are expected to pass without objection.  If the item does not fit this description, it should be proposed in New Business. Discussion of Consent Agenda items should be done via Slack prior to the meeting.  Any Board Member present at the meeting may request that an item be moved from the Consent Agenda to New Business.  The motions in the Consent Agenda (after any items are moved to New Business) may be passed as a group if there are no objections.  Any motion that requests spending $250 or more must include a section on "Relevance to our tax exempt purpose".

CA1: Extension of Fume Room Budget spend deadline (Jim for Mike Brady)

Issue: The original approved budget for building out the fume room had a deadline of May 31, 2026. The build out is near completion and there are only a few remaining items to purchase for this project.
Solution: Extend the May 31, 2026 deadline to August 31, 2026. To date we have spent $1,375.08 of the $1,500 budget. This covered all of our planned expenses. Now, nearing the completion of the build, we would like to use the remaining $124.92 to purchase anti-fatigue/anti-slip mats for the floor, additional bracing for the spray booth exhaust duct, as well as miscellaneous hardware and supplies for the room.
Relevance to Tax Exempt Status: None
Motion: Extended the deadline for the Leesburg Fume Room project to August 31, 2026, at which time any remaining funds will be returned to the Equipment Reserve Fund.

CA2: Additional Budget for Plotter Supplies (Jonathan)

Issue: The Purcellville Plotter consumables budget is currently overspent by ~$9 and more consumables are needed. The new plotter in Purcellville needed replacement of consumable paper and ink in excess of the budget set out at the beginning of the year.

Solution: Approve additional funds for ink and paper to finish 2026.
Relevance to Tax Exempt Status: None
Motion: Move to add $250 to cover ink and paper consumables to the MSP plotter budget (63245).

CA3: New Newsletter Editor (Jim for Diane P)

Issue: Meaghen Flynn, our newsletter editor, has resigned. She is moving to GA for graduate school. Diane Painter interviewed Makersmiths member, Jen Lupo Reese for the editor position. She has a journalism degree and social media experience.

Solution: Appoint Jen Lupo Reese as Newsletter editor and grant her admin rights in Wild Apricot.

Relevance to Tax Exempt Status: None
Motion: Move to appoint Jen Lupo Reese as Newsletter Editor and grant her admin rights in Wild Apricot.

CA4: New Marketing Chairperson (Jim for Diane P)

Issue: Marketing Committee has no Chairperson (and has been vacant for quite some time).

Solution: Appoint Allie Graves as Marketing Chair. Diane Painter and Jim Waldron will be the additional members to make up the minimum committee membership.
Relevance to Tax Exempt Status: None
Motion: Move to appoint Allie Graves as Marketing Chair.

Information and Bio's for Newsletter Editor and Marketing Chairperson.

Consent agenda: 

Officer Reports

Chairperson:

.

President: (Vacant)

Secretary:

We still need a President.

Treasurer:

Committee Reports:

Membership Committee (Ken Fuentecilla)

Report Received 7/23.

PDF

Marketing Committee (Vacant)

Leesburg Facility Committee (John Carter)

.

Purcellville Facility Committee (Dave Painter)

No Report Received.

Scheduling Committee (Jennifer Chu)

No Report Received. PDF

IT Report (Rob Donahue)

Report Received 7/24

Newsletter Committee (Vacant)

Newsletter went out July 6th

Grant Committee (Christopher Meid)

Report Received 7/24.

Makersmiths Inc. Grant Committee Report

July 23, 2026

Reporter: Christopher “Christo” Meid

The following are the activities that have been completed or started in late May up to July 23, 2026. Details follow.

1. ARPA Nonprofit Professional Development: Building Capacity for Diversified Funds: Christo Meid completed the grant classes and submitted the homework  grant (Item 2) for review by the committe and panel on July 3. Successfully completed the class and received certificate. 
2. Draft Grant for Classroom Capability Expansion: Application was updated based on first round of comments. 
3. To complete the grant application, the following needs to be completed:
1. Incorporate comments from panel.
2. Request and incorporate new updates from identified instructor, Brian Jo. 
3. Submit funding request to Board of Directors to procure initial robotics kit and Intro to Robotics Rev 2 from RevRobotics.com if Brian concurs. Justification:
1. Procuring the robotics kits and initial course will show the foundation that Makersmiths has ‘skin in the game’ and is investing in this project already.
2. The kit and course will enable the kids to learn the basics of robotics in order to better be able to compete in the robotics competition
4. Request of Board of Directors authorization to get quotes for the ventilation improvements now so we can incorporate more accurate costs into the grant proposal.
4. Work with KidWind participant to develop a grant for additional KidWind funds, leveraging a foundation that specifically prioritizes grant requests from children.

Note: The Classroom Capability Expansion Grant needs to be submitted by September 1, 2026, with an award scheduled for December 31, 2026. Here is the draft so far (still not ready for review). The draft budget is here. Reminder that at this time, this is a homework assignment and should only be considered a notional grant application; prior to September 1 submission, it will need to be validated and updated.

Standing Rules Committee (Jonathan White)

Meeting held and changes to the Bylaws and Standing Rules are presented for approval at this Board Meeting.

Finance Committee (Mary Waldron)

No Finance Committee meeting was held.  Nothing to Report

Unfinished Business

OB1: 

New Business

NB1: Changes to the Bylaws and Standing Rules (Jonathan)

Issue: A review of he Bylaws and Standing Rules by Bylaws and Standing Rules committee has resulted in suggested changes to the Bylaws and Standing Rules.
Solution: Approve the “… As Proposed” versions of the Bylaws and Standing Rules at the July 29 Board of Directors Meeting.

Bylaws: https://docs.google.com/document/d/1nF-2fAj0Zlt4-R9KjUqHVc06-UBLJjgNh-ZTRdMnhFU/edit?usp=sharing
Standing Rules: https://docs.google.com/document/d/1po1xd7-tYcl6sFNTET4-gKRro6__8mAkRpimMKgSnQU/edit?usp=sharing

Relevance to Tax Exempt Status: None
Motion: Move to approve both the Bylaws and Standing Rules versions “…as Proposed July 29th, 2026”..

Second: 

Vote: 

NB2: Additional IT licenses for CorelDraw Maintenance (Jim for Rob)

Issue: We need CorelDraw licenses to keep up with software maintenance releases. 
Solution: Cost: $23 per license x 6 = $138.00/yr
Gap: CorelDraw requires regular maintenance cost. Allows recurring minor updates. Was not 
included in original budget as new IT Steward unaware of recurring maintenance expense.
Relevance to Tax Exempt Status: None
Motion:  Move to add $138.00 to the IT Budget for CorelDraw Maintenance Licenses.

Second: 

Vote: 

NB3:  Embroidery Machine (Jim for John C)

Issue: The embroidery machine we have is not suitable for our needs.

Solution:  Acquire new Embroidery machine.

Relevance to Tax Exempt Status: None

Motion:  Move that the Board approve $8,000.00 from the Equipment Reserve Fund to purchase a new Embroidery machine.  Funds to be spent by September 30 with any remaining funds returned to the Equipment Reserve Fund.

Second:

Vote:

NB4: New Woodturning Tools (Jen)

Issue: The steel of the three bowl gouges in the Woodturning Shop have been spent down to the base and can no longer be sharpened or used.  These bowl gouges are for member use and are also used for the bowl turning classes.  The Woodturning Shop does not have a maintenance budget because the shop steward did not submit a budget to the treasurer.
Solution: Purchase three new bowl gouges for the Woodturning Shop.  
Relevance to Tax Exempt Status: None
Motion: Move to approve $340, allocated from the Equipment Reserve Budget, to purchase three new bowl gouges for the Woodturning Shop, to be spent by 07/31/2026, with any remaining funds to be returned to the Equipment Reserve Budget.

Second:

Vote:

7 Day Waiver Required

NB5: Replacement slab roller for the ceramics studio (Bo for Glenda)

Issue: The ceramics shop has been steadily growing over the past 3 years. One of the more heavily used tools is the slab roller. The one we originally purchased was small and low cost to get the studio started. It has seen a lot of love over the years and is breaking down. The handle connection is stripped, the roller guides are plastic and have broken, been fixed, and broken again. It was not meant for the level of use we are seeing now.
Solution: Purchase a higher end slab roller that can handle the regular use of the space and is large enough to meet the needs of the members.
Relevance to Tax Exempt Status: None
Motion: Allocate $1400 from the equipment reserve for a Shimpo 30 inch slab roller, with shipping, for the ceramics studio. All remaining funds will be returned to the general fund by October 31.

Open Discussion

Executive Session

Adjournment

Meeting adjourned by xxxx at 0:00

Next Board Meeting will be August 26th.