Approval of Last Months meeting notes -Approved

Membership Report

59 Members with 30 paying members

Review of the "Associates" program

• List of steps in the agenda below Mark R Millsap please attach agenda

Book Keepers Report

• Cash ~25,000 - 27,000
• Basic monthly run rate expenses ~5,000
  • Major Expenses
    • Space 1
    • Space 2 for storage
    • Laser cutter
• Need a forecast
  • Recieved a forcast a board member and need to adjust this for the real world operational expenses. 
  • Setup meeting for preparing the forcast for the long term
• Need to get the laser cutter agreement for the taxes
• Having outside CPA firm perform a audit of the tax return.
• Tax return for 2015 needs to be done to include with 501(c)3 application
• Opened space with 30k in the bank and have spent very little.  
  • Pat's focus has not been on membership lately.  
  • K2M 5k
  • If we sold the belt sender estimate is 15-20k
  • Motor from berryville is worth 3-5k

Equipment Updates

• Donations of tools from anonymous donor - Pat
• Donations of 'makerspace in a box' from upstate NY - Pat
• Purchase of Groton vertical mill - Pat
• Purchase of Equipment from a forge that has gone out of business in the area.
• Downgrades
  • How to sell stuff - Who can lead? When can we do this? What the best way?

Proposed Upgrades/Needs

• Refurbishments & Upgrades to Laser Cutter - New Lens & Air Assist Compressor and Filter ~660 - John or Craig
  • DIY kit for the compressor is around 400 ish
  • Lens is around 250 ish
  • Laser training 
    • Scheduling send email to email address to reserve time
    • 2hrs per day
    • Can schedule up to 4 hrs a day, but someone can take the spot if needed
    • 8hrs per week
    • Pricing
      • 1 hrs free per month
      • $4.00 per hour 
        • Pat is proposing 10-15 per hour based upon other research
      • Scheduled hours are billed
      • Update wiki with laser printer information
      • Associate
        • 1 hrs free
      • Non-members 
        • 45 per hour
    • There was discussion about the laser pricing and usage
      
      • $4 - Members
      • $16 - Associate
      • $40 - Non-member
  • Vote on upgrades passes
• Purchase of Metal Shear/Break/Roll http://www.baileigh.com/shear-brake-roll-sbr-5216  ~2200 plus shipping Brad/Sean
  • Motion to purchase once we have cash available
  • Revisit at the next members meeting

Operations

• Technology Infrastructure Update - Mike or Todd
  • Setup a network attached storage device
  • Coming up with policy's 
  • Hoping to have core makersmiths files in a central location
  • Hoping to have a space where everyone can access file remotely and securely
  • Want the process to be easy
  • Can also run virtual machines
  • Currently running DNS and DHCP on a  VM on the NAS

• Makersmiths Wild Apricot Update (www.makersmiths.wildapricot.org) - Mark
  • Using wild apricot for membership management
  • Realize that the front page does not match the colors of the main site

Program Updates

• 501(c)3 application status - Pat of Colleen
  • Once tax return is done it can be submitted
• Maker Faire - Booth at March 13th event - Brad or Mike W
  • Mike gave update on faire
• BAE Engineers now corporate member sponsors - Pat
  • Eddie and Pat
• K2M engineers joining as corporate members - Pat or Mark
  • Start showing up any day

New Programs

• Cub scout helps out - Dens looking for sponsor members, ideas for programs to do with cubs
• Hosting "Envision East Market Quadrant" Town of Leesburg Planning/Zoning Meeting morning of April 23rd

Strategy/Long term Updates

• Town of Purcellville - Council Meeting April 14th? - Tom 
• Status of 208 King Street - Sam

New Members

• Faris Shaikh
• Josh Palay

Discussion, Q&A

• Open house hours, Proctor for evenings and weekends?

Notes: