June 30, 2021 at Virtual Meeting - 7:00pm
Called to order at 7:07 with everyone present
Call to Order
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Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section. Any member may propose an item on the agenda. However, discussion of agenda items should be done via Slack. The cut-off time for addition to or revision of the consent agenda items is 48 hours prior to the meeting. Please note, agenda items (Consent, New, or Old) that request spending $250 or more must include a section on "Relevance to our tax exempt purpose".
Issue:
Solution:
Relevance to Tax Exempt Status:
Motion:
Discussion:
Issue:
Solution:
Relevance to Tax Exempt Status:
Motion:
Discussion:
Issue:
Solution:
Relevance to Tax Exempt Status:
Motion:
Discussion:
Officer Reports:
Chairman:
No report this month.Secretary:
No report this month.
Treasurer:
Negative income for the month of ~$3,000 for May. Income was close to as budget. 200% higher class income and higher laser class income. Deficit is caused by the higher ceramic shop supplies (approved by Board) came in May, rent in both Leesburg and Purvellville showing two months rent taken in May. Purvellville was for April and May, Leesburg was for May and June. Yearly insurance bill also hit the books in May. YTD - class income well exceeding classes. Expenses are high which is reflective of the ceramics and the increased budget for woodshop supplies. Net income YTD of $8,358. Monthly ending balance of ~$82,500.
Some fees on the UV printer in the legal fees section - setup fees.
Went through budget vs actual on project allocations.
Financial Statement:
Membership Committee (Chairperson Scott Newman )
Leesburg Facility Committee (Chairperson Brad Hess)
Purcellville Facility Committee (Chairperson Tom Hill)
Scheduling Committee (Chairperson Diane DeMott Painter)
Special Projects Committee (Chairperson OPEN)
Welding Committee (Chairperson Arthur 'Skip' Smith))
Newsletter Committee (Chairperson @Melissa Kowalski)
IT Committee Chairperson Michael James)
Video Committee (Chairperson Adam "Squirrl" McClintock)
No Report this month.
Custom Frame Shop Committee (Chairperson - OPEN)
Radio Club Committee (Chairperson Allon Stern )
Marketing Committee (Scott Acting Chair)
Problem: We are not currently able to gather machine operating hours or control machine access. Anyone can use any machine whether they have taken Red Tool training or not. This sometimes leads to machine damage and expensive repairs. Lack of usage information means that preventive maintenance is not related to actual machine time, may be overdue, or be performed too often.
Solution: Fit select machines with access controls. Device to allow only authorized users and to log usage information. There are both home grown and commercial options available. Home grown solutions are less expensive but initially have fewer features. Commercial options are more expensive but more fully featured. Integration with our existing systems and data stores are likely easier for home grown solutions, possibly harder for commercial solutions.
Relevance to our tax exempt status: None
Proposed Motion: Adopt Machine Controls for Select Machines. Establish a small Machine Control committee to; determine which machines need to be controlled, investigate the current commercial and home grown solutions and select 3, present those to the Board at the February meeting. The Board to select a solution at the February meeting.
Discussion: Jim says he probably has enough parts to build some working prototypes. Dave - would like to see building a few of these and putting them in place and testing. We almost had to buy a new tablesaw this week given the Delta organization being onsold multiple times. This would have been $250 in parts that aren't available anymore. Jim said it would be made available for Android and iPhone and you would use an app. It would enable the machine for an hour at a time and sense current that would then extend the machine on time automatically.
Amended Proposed Motion: Establish a small Machine Control committee to test a machine control solution and present the results and proposed costs to the Board at the February meeting.
Vote: Unanimous in favor.
Follow up on 02-24-2021: Delays due to snow storms but not ready to demo yet.
Follow up on 03-31-2021: Jim showed the prototypes. Dave suggested we put it on table saw in Pville. One could be repurposed to make a 3 phase version. Nothing to vote on at this time.
Follow up on 04-28-2021: Dave suggests putting it one on table saw and one on the miter saw for testing purposes. Jim will get prototype up and running in the next few weeks.
Follow up on 05-26-2021: First unit ready to go for beta period. Has an override button it during trialing. Need a couple of static IP addresses for Purcellville. One for table saw and one for mitre saw.
Follow up on 06-30-2021: Jim still working on it. Has had family in town.
Issue: Propose to adopt a new Membership Structure that will get more members into the space and make Makersmiths more attractive to Corporate Sponsors
Solution: Adopt a new Membership structure as below. The feeling is that with a lower barrier to entry and with full access we will maintain more members, we will add more new members, and we will add corporate sponsorships because of the visibility that our larger membership base will provide.
Relevance to Tax Exempt Status: None
Proposed Motion 1:
Makersmiths, Inc. adopts the following Membership levels effective August 1:
Motion seconded for discussion by Brad Hess.
Amendment to original motion 1: Erin Werling proposed that we remove the bullets 2.a,2.b and 2.c from the Household Membership description.
Michael seconded.
Discussion: No discussion at that point in the proceedings.
Vote: 7 in favor.
Amendment to original motion 2: Dave Painter proposed that the membership fee values are changed to $75 for individual and $100 for household.
Jim seconded.
Discussion:
Dave withdrew his amendment following discussion.
Dave motioned to table the original motion until the next board meeting.
Jim seconded the motion.
Discussion:
Amendment to proposal to table: Jonathan White - Table the motion for this evening, and ask the membership committee to return to the board with their assessment of the two membership price level as discussed tonight.
Vote on amendment to table: 3 in favor, 4 against.
Vote on Dave' motion to table: 3 in favor, 4 against.
Amendment to original motion 3: Brandon - Amendment to motion is to convert existing Associate Members to Individual Members and Full Members to Household Members.
Seconded by Jonathan.
Vote: 7 in favor.
Amendment to original motion 4: Erin - change the number of guest members for both membership types to 2.
Vote: 7 in favor, 0 against
Vote on Michael's motion as amended: 5 in favor, 1 against, 1 abstention (Jim).
Dave asked the membership committee to review the effects of the changes just voted on as they effect website, new member orientation classes, bylaws and any other changes required to implement this change. Jonathan and Michael agreed to support Scott in looking at these changes.
NB2: (Jonathan White )
Motion: Jonathan - Extend the door access changes for Associates implemented during COVID and set to expire on July 1 to August 1st.
Seconded - Brandon seconded.
Discussion: None
Vote - 7 in favor.
Discussion - Brad suggests that we make sure to bring the discussion at the October board meeting about raising membership rates in January. Track very closely the changes over the next 3 months about how many members have downgraded, joined, losses and gains.
Scott will reach out to those Associate members who have been having multiple people on that membership type.
Jim - also need to continue our membership prospecting. Need to continue to look for new members.
Dave adjourned the meeting at 9:38.