April 27, 2022 starting at 7:00
Meeting called to order by Dave Painter at 7:06.
Board/Officer Name | Position | Term | Attendance (Y/N) |
---|---|---|---|
Brad Hess | Board Member | 2019-2022 | Y |
Bev Murdock | Board Member | 2021-2024 | Y |
Dave Painter | Board Member, Chairperson | 2020-2023 | Y |
James Waldron | Board Member | 2019-2022 | Y |
Jonathan White | Board Member, Secretary | 2020-2023 | Y |
Scott Newman | Board Member | 2021-2024 | Y |
Mike DeWan | Board Member | 2021-2024 | Y |
John Dubelko | President | 2020-2021 | Y |
Mary Waldron | Treasurer | 2020-2021 | Y |
Consent Agenda
Any Board Member may make a motion in the Consent Agenda. The purpose of the Consent Agenda is to propose motions that have been discussed by Board Members in advance and/or are expected to pass without objection. If the item does not fit this description, it should be proposed in New Business. Discussion of Consent Agenda items should be done via Slack prior to the meeting. Any Board Member present at the meeting may request that an item be moved from the Consent Agenda to New Business. The motions in the Consent Agenda (after any items are moved to New Business) may be passed as a group if there are no objections. The cut-off time for addition to or revision of a Consent Agenda motion is 48 hours prior to the meeting. Any motion that requests spending $250 or more must include a section on "Relevance to our tax exempt purpose".
No Consent Agenda items this month.2022-03-30 Meeting of the Board of Directors
Vote: Motion carries by voice vote.
No report this month.
No report this month.
Scott gave a Marketing Committee update.
Jessee gave a Website Committee update
Jessee gave a Leesburg Facility Committee update.
John gave a Scheduling Committee update.
John Dubelko gave an IT Committee update.
Dave Painter gave a Maintenance Committee update.
Jim gave a Future Planning Committee report.
No special projects report.
Scott Newman gave a committee update.
No Unfinished Business this month.
Issue: Leesburg Lease is due to expire June 30, 2022 and needs to be renewed.
Solution: The Lease committee has drafted a proposed follow-on lease that was posted in the #boardtalk channel for director review.
Relevance to Tax Exempt Status: None
Motion: Move to approve the proposed Leesburg lease renewal as presented to the Board, Redline/Markup and Final copy posted to #boardtalk by Scott Newman on 2022-04-20.
Motion seconded.
Motion passed by voice vote.
Issue: The 2021 IRS 990 should be filed by May 15, 2022. This is part of maintaining the organization's IRS 501(c) 3 status.
Solution: The Board should review and approve the 990 for filing.
Relevance to Tax Exempt Status: We may lose our 501(c) 3 status if not filed by the due date and there is a fine per day until it is filed.
Motion: Scott Newman moves that the Board approve the IRS 990 for 2021 and the President file the 990 with the IRS by May 15, 2022.
Motion seconded.
Motion carries by voice vote.
NB3: Printer/Copier at Leesburg (Beverly Murdock )
Vote to waive 7 day notice requirement: Unanimous approval to waive 7 day notice requirement
Issue: Current printing/maintenance costs are going up each year on the printer/copier at Leesburg. A cost benefit analysis was provided to the board showing the current costs and several alternatives. The space is using about 7,000 B&W and 4,700 color over the last year.
Solution: The board review and approve a new printer/copier lease. This lease was provided to the board last week.1) The board approved a new lease contract with MP copiers.
2) The printer/copier line in the budget be set to the current expenditures from Jan to May 2022.
3) The same line from June through the end of the year be set to $110 a month to cover the lease, taxes and overages.
4) Change standing rules to reflect members can print/copy at a flat fee of $5 a month for up to 30 B&W or color one sided prints and $0.10 per one sided print after the initial 30. A print is defined as a one sided print. Double sided prints would count as two prints.
Motion seconded.
Motion carries by voice vote.
Jim Waldron - Availability of Raspberry Pis for machine access control project.
Discussion on new Board Members and those up for re-election.
Meeting adjourned by Dave Painter at 8:16.