[Makersmiths] All Content FeedConfluence Syndication Feedhttp://wiki.makersmiths.org2024-03-27 Meeting of the Board of DirectorsBeverly Murdocktag:wiki.makersmiths.org,2009:page-126255170-152024-03-28T01:20:31Z2024-03-22T14:36:40Z<div class="feed"> <p>
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<a href=" http://wiki.makersmiths.org/display/~beverlymurdock1
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<li><span class='TOCOutline'>1</span> <a href='#id-20240327MeetingoftheBoardofDirectors-TimeandLocation:'>Time and Location:</a></li>
<li><span class='TOCOutline'>2</span> <a href='#id-20240327MeetingoftheBoardofDirectors-CalltoOrder:'>Call to Order:</a></li>
<li><span class='TOCOutline'>3</span> <a href='#id-20240327MeetingoftheBoardofDirectors-ConsentAgenda'>Consent Agenda</a>
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<li><span class='TOCOutline'>3.1</span> <a href='#id-20240327MeetingoftheBoardofDirectors-CA1:MovedtoNB1'>CA1: Moved to NB1</a></li>
<li><span class='TOCOutline'>3.2</span> <a href='#id-20240327MeetingoftheBoardofDirectors-CA2:SublimationSteward(JesseeMaloney)'>CA2: Sublimation Steward (Jessee Maloney)</a></li>
<li><span class='TOCOutline'>3.3</span> <a href='#id-20240327MeetingoftheBoardofDirectors-CA3:SublimationFees(JesseeMaloney)'>CA3: Sublimation Fees (Jessee Maloney)</a></li>
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<li><span class='TOCOutline'>4</span> <a href='#id-20240327MeetingoftheBoardofDirectors-ApprovalofPriorMinutes'>Approval of Prior Minutes</a></li>
<li><span class='TOCOutline'>5</span> <a href='#id-20240327MeetingoftheBoardofDirectors-OfficerReports'>Officer Reports</a>
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<li><span class='TOCOutline'>5.1</span> <a href='#id-20240327MeetingoftheBoardofDirectors-Chairperson:'>Chairperson:</a></li>
<li><span class='TOCOutline'>5.2</span> <a href='#id-20240327MeetingoftheBoardofDirectors-Secretary:'>Secretary:</a></li>
<li><span class='TOCOutline'>5.3</span> <a href='#id-20240327MeetingoftheBoardofDirectors-Treasurer:'>Treasurer:</a></li>
<li><span class='TOCOutline'>5.4</span> <a href='#id-20240327MeetingoftheBoardofDirectors-President:'>President:</a></li>
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<li><span class='TOCOutline'>6</span> <a href='#id-20240327MeetingoftheBoardofDirectors-CommitteeReports:'>Committee Reports:</a>
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<li><span class='TOCOutline'>6.1</span> <a href='#id-20240327MeetingoftheBoardofDirectors-MembershipCommittee(MarkMilsap)'>Membership Committee (Mark Milsap)</a></li>
<li><span class='TOCOutline'>6.2</span> <a href='#id-20240327MeetingoftheBoardofDirectors-MarketingCommittee(JasonGilligan)'>Marketing Committee (Jason Gilligan)</a></li>
<li><span class='TOCOutline'>6.3</span> <a href='#id-20240327MeetingoftheBoardofDirectors-WebsiteCommittee(MaggieToth)'>Website Committee (Maggie Toth)</a></li>
<li><span class='TOCOutline'>6.4</span> <a href='#id-20240327MeetingoftheBoardofDirectors-LeesburgFacilityCommittee(JesseeMaloney)'>Leesburg Facility Committee (Jessee Maloney)</a></li>
<li><span class='TOCOutline'>6.5</span> <a href='#id-20240327MeetingoftheBoardofDirectors-PurcellvilleFacilityCommittee(DavePainter)'>Purcellville Facility Committee (Dave Painter)</a></li>
<li><span class='TOCOutline'>6.6</span> <a href='#id-20240327MeetingoftheBoardofDirectors-SchedulingCommittee(JenniferChu)'>Scheduling Committee (Jennifer Chu)</a></li>
<li><span class='TOCOutline'>6.7</span> <a href='#id-20240327MeetingoftheBoardofDirectors-NewsletterCommittee(MelissaKowalski)'>Newsletter Committee (Melissa Kowalski)</a></li>
<li><span class='TOCOutline'>6.8</span> <a href='#id-20240327MeetingoftheBoardofDirectors-ITCommittee(ScottSilvers)'>IT Committee (Scott Silvers)</a></li>
<li><span class='TOCOutline'>6.9</span> <a href='#id-20240327MeetingoftheBoardofDirectors-StandingRulesCommittee(JonathanWhite)'>Standing Rules Committee (Jonathan White)</a></li>
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<li><span class='TOCOutline'>7</span> <a href='#id-20240327MeetingoftheBoardofDirectors-UnfinishedBusiness'>Unfinished Business</a>
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<li><span class='TOCOutline'>7.1</span> <a href='#id-20240327MeetingoftheBoardofDirectors-OB1:ComputerRefresh(ScottSilvers)'>OB1: Computer Refresh (Scott Silvers)</a></li>
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<li><span class='TOCOutline'>8</span> <a href='#id-20240327MeetingoftheBoardofDirectors-NewBusiness'>New Business</a>
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<li><span class='TOCOutline'>8.1</span> <a href='#id-20240327MeetingoftheBoardofDirectors-NB1:PrintmakingFutureRoom&ClassSupplies(JesseeMaloney)'>NB1: Printmaking Future Room & Class Supplies (Jessee Maloney)</a></li>
<li><span class='TOCOutline'>8.2</span> <a href='#id-20240327MeetingoftheBoardofDirectors-NB2:MinimumRedToolClassFees(BradHess)'>NB2: Minimum Red Tool Class Fees (Brad Hess)</a></li>
<li><span class='TOCOutline'>8.3</span> <a href='#id-20240327MeetingoftheBoardofDirectors-NB3:WoodturningRoomUpgrades(JenniferChu)'>NB3: Woodturning Room Upgrades (Jennifer Chu)</a></li>
<li><span class='TOCOutline'>8.4</span> <a href='#id-20240327MeetingoftheBoardofDirectors-NB4:PurchaseCurrentlyCo-LocatedWoodturningEquipment(JenniferChu)'>NB4: Purchase Currently Co-Located Woodturning Equipment (Jennifer Chu)</a></li>
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<li><span class='TOCOutline'>9</span> <a href='#id-20240327MeetingoftheBoardofDirectors-OpenDiscussion-willbemovedtoaworkingdiscussionpriortothenextmeeting'>Open Discussion - will be moved to a working discussion prior to the next meeting</a></li>
<li><span class='TOCOutline'>10</span> <a href='#id-20240327MeetingoftheBoardofDirectors-Adjournment'>Adjournment</a></li>
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<h1 id="id-20240327MeetingoftheBoardofDirectors-TimeandLocation:">Time and Location:</h1><hr/><p><span style="color: rgb(0,0,0);">7pm ET Virtual Meeting<span> <a href="https://meet.google.com/cih-ehxi-wbc" class="external-link" rel="nofollow">https://meet.google.com/cih-ehxi-wbc</a></span></span></p></div>
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<h1 id="id-20240327MeetingoftheBoardofDirectors-CalltoOrder:">Call to Order:</h1><hr/><p>Meeting called to order by Jonathan White at 7:04pm.</p><div class="table-wrap"><table class="relative-table wrapped confluenceTable" style="width: 43.5498%;"><colgroup><col style="width: 22.8965%;"/><col style="width: 25.883%;"/><col style="width: 14.3352%;"/><col style="width: 36.8075%;"/></colgroup><tbody><tr><th class="confluenceTh">Board/Officer Name</th><th class="confluenceTh">Position</th><th class="confluenceTh">Term</th><th class="confluenceTh">Attendance (Y/N)</th></tr><tr><td class="confluenceTd">Jonathan White</td><td class="confluenceTd">Board Member, Chairperson</td><td class="confluenceTd">2023-2026</td><td class="confluenceTd">Y</td></tr><tr><td class="confluenceTd">Bev Murdock</td><td class="confluenceTd">Board Member, Secretary</td><td class="confluenceTd">2021-2024</td><td class="confluenceTd">Y</td></tr><tr><td class="confluenceTd">Mike DeWan</td><td class="confluenceTd">Board Member</td><td class="confluenceTd">2021-2024</td><td class="confluenceTd">Y</td></tr><tr><td class="confluenceTd">Brad Hess</td><td class="confluenceTd">Board Member</td><td class="confluenceTd">2022-2025</td><td class="confluenceTd">Y (joined at 8pm as cmte reports were ending)</td></tr><tr><td class="confluenceTd">Jessee Maloney</td><td class="confluenceTd">Board Member</td><td class="confluenceTd">2022-2025</td><td class="confluenceTd">Y</td></tr><tr><td class="confluenceTd">Scott Silvers</td><td class="confluenceTd">Board Member</td><td class="confluenceTd">2023-2026</td><td class="confluenceTd">Y</td></tr><tr><td class="confluenceTd">Jennifer Chu</td><td class="confluenceTd">Board Member</td><td class="confluenceTd">2023-2024</td><td class="confluenceTd">Y</td></tr><tr><td class="confluenceTd">John Dubelko</td><td class="confluenceTd">Treasurer</td><td class="confluenceTd">2023-2024</td><td class="confluenceTd">Y</td></tr><tr><td class="confluenceTd"><span style="color: rgb(23,43,77);">Vacant</span></td><td class="confluenceTd">President</td><td class="confluenceTd"><br/></td><td class="confluenceTd"><br/></td></tr></tbody></table></div></div>
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<h1 id="id-20240327MeetingoftheBoardofDirectors-ConsentAgenda">Consent Agenda</h1><hr/><p><span style="color: rgb(23,43,77);">Any Board Member may make a motion in the Consent Agenda. The purpose of the Consent Agenda is to propose motions that have been discussed by Board Members in advance and/or are expected to pass without objection. If the item does not fit this description, it should be proposed in New Business. Discussion of Consent Agenda items should be done via Slack prior to the meeting. Any Board Member present at the meeting may request that an item be moved from the Consent Agenda to New Business. The motions in the Consent Agenda (after any items are moved to New Business) may be passed as a group if there are no objections. </span><span style="color: rgb(23,43,77);">Any motion that requests spending $250 or more must include a section on "Relevance to our tax exempt purpose".</span></p><h2 id="id-20240327MeetingoftheBoardofDirectors-CA1:MovedtoNB1"><span style="color: rgb(23,43,77);">CA1: Moved to NB1</span></h2><h2 id="id-20240327MeetingoftheBoardofDirectors-CA2:SublimationSteward(JesseeMaloney)"><span style="color: rgb(23,43,77);">CA2: Sublimation Steward (Jessee Maloney)</span></h2><p><strong><span style="color: rgb(23,43,77);">Issue: </span></strong><span style="color: rgb(23,43,77);">T</span>he sublimation printers were purchased without a permanent steward. The temporary steward was unable to keep up due to the unexpected purchase of two new lasers. We need a permanent steward.</p><p><strong><span style="color: rgb(23,43,77);">Solution: </span></strong><span style="color: rgb(23,43,77);"> </span>Diane Bollinger has volunteered as the new Sublimation and Heat Press steward in Leesburg. She has 10 years experience with the machines and software as part of her business and is the perfect fit.</p><p><strong><span style="color: rgb(23,43,77);">Relevance to Tax Exempt Status: </span></strong><span style="color: rgb(23,43,77);">None</span></p><p><strong style="letter-spacing: 0.0px;"><span>Motion: </span></strong>Move to approve Diane Bollinger as the new steward of the Sublimation area in Leesburg.</p><h2 id="id-20240327MeetingoftheBoardofDirectors-CA3:SublimationFees(JesseeMaloney)"><span style="color: rgb(23,43,77);">CA3: Sublimation Fees (Jessee Maloney)</span></h2><p><strong><span style="color: rgb(23,43,77);">Issue: </span></strong><span style="letter-spacing: 0.0px;">As part of the purchase of the new sublimation printer, and heat presses, a usage fee was to be decided by the steward.</span></p><p><strong><span style="color: rgb(23,43,77);">Solution:</span></strong><span style="letter-spacing: 0.0px;"> As long as Diane Bollinger (CA2) is approved as sublimation steward, she would like to charge the following fees for the printer:</span></p><ul><li>$5 a half hour</li><li>$1 a sheet</li><li>If using the roll of paper, $1 per foot</li></ul><p><span style="letter-spacing: 0.0px;">These fees will help cover the cost of the ink and the specialized papers.</span></p><p><strong><span style="color: rgb(23,43,77);">Relevance to Tax Exempt Status: </span></strong><span style="color: rgb(23,43,77);">None</span></p><p><strong><span style="color: rgb(23,43,77);">Motion: </span></strong><span style="color: rgb(23,43,77);">Move to</span><strong><span style="color: rgb(23,43,77);"> </span></strong><span style="letter-spacing: 0.0px;">approve the usage fees for the sublimation printer as below (and update Standing Rules accordingly):<br/></span></p><ul><li><span style="letter-spacing: 0.0px;">$5/30min</span></li><li><span style="letter-spacing: 0.0px;">$1/sheet</span></li><li><span style="letter-spacing: 0.0px;">$1/ft on a roll</span></li></ul><p> <strong style="letter-spacing: 0.0px;"><span>Vote: </span></strong><span style="color: rgb(23,43,77);">Motion carries by voice vote</span></p><p><br/></p></div>
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<h1 id="id-20240327MeetingoftheBoardofDirectors-ApprovalofPriorMinutes">Approval of Prior Minutes</h1><hr/><p><a href="http://wiki.makersmiths.org/display/MAK/2024-02-28+Meeting+of+the+Board+of+Directors">2024-02-28 Meeting of the Board of Directors</a></p><p><strong>Vote:</strong> Motion carries by voice vote</p></div>
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<h1 id="id-20240327MeetingoftheBoardofDirectors-OfficerReports">Officer Reports</h1><hr/><h2 id="id-20240327MeetingoftheBoardofDirectors-Chairperson:">Chairperson:</h2><p>Verbal</p><ul><li>President has stepped down for personal reasons. Board will discuss whether or not to appoint and any potential changes to role.</li><li>Treasurer - seeking candidates, considering potential outsourcing of some accounting tasks to a CPA for 2024-2025 term</li></ul><h2 id="id-20240327MeetingoftheBoardofDirectors-Secretary:"><span style="color: rgb(51,51,51);font-size: 20.0px;letter-spacing: -0.008em;">Secretary:</span></h2><p><span class="confluence-embedded-file-wrapper"><a class="confluence-embedded-file" href="http://wiki.makersmiths.org/download/attachments/126255170/Election%20Update%20-%202024%20Plan.pdf?version=1&modificationDate=1711577511193&api=v2" data-nice-type="PDF Document" data-file-src="http://wiki.makersmiths.org/download/attachments/126255170/Election%20Update%20-%202024%20Plan.pdf?version=1&modificationDate=1711577511193&api=v2" data-linked-resource-id="127336454" data-linked-resource-type="attachment" data-linked-resource-container-id="126255170" data-linked-resource-default-alias="Election Update - 2024 Plan.pdf" data-mime-type="application/pdf" data-has-thumbnail="true" data-linked-resource-version="1" data-can-edit="false" aria-label="Election Update - 2024 Plan.pdf" draggable="false"><img src="http://wiki.makersmiths.org/rest/documentConversion/latest/conversion/thumbnail/127336454/1" height="250" alt="" draggable="false" /></a></span></p><h2 id="id-20240327MeetingoftheBoardofDirectors-Treasurer:">Treasurer:</h2><p><span class="confluence-embedded-file-wrapper"><a class="confluence-embedded-file" href="http://wiki.makersmiths.org/download/attachments/126255170/2024-02.pdf?version=1&modificationDate=1711477302307&api=v2" data-nice-type="PDF Document" data-file-src="http://wiki.makersmiths.org/download/attachments/126255170/2024-02.pdf?version=1&modificationDate=1711477302307&api=v2" data-linked-resource-id="126812410" data-linked-resource-type="attachment" data-linked-resource-container-id="126255170" data-linked-resource-default-alias="2024-02.pdf" data-mime-type="application/pdf" data-has-thumbnail="true" data-linked-resource-version="1" data-can-edit="false" aria-label="2024-02.pdf" draggable="false"><img src="http://wiki.makersmiths.org/rest/documentConversion/latest/conversion/thumbnail/126812410/1" height="250" alt="" draggable="false" /></a></span></p><h2 id="id-20240327MeetingoftheBoardofDirectors-President:">President:</h2><p>None</p></div>
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<h1 id="id-20240327MeetingoftheBoardofDirectors-CommitteeReports:">Committee Reports:</h1><hr/><h2 id="id-20240327MeetingoftheBoardofDirectors-MembershipCommittee(MarkMilsap)">Membership Committee (Mark Milsap)</h2><p><span class="confluence-embedded-file-wrapper"><a class="confluence-embedded-file" href="http://wiki.makersmiths.org/download/attachments/126255170/2024-03%20Board%20Report.pdf?version=1&modificationDate=1711580027950&api=v2" data-nice-type="PDF Document" data-file-src="http://wiki.makersmiths.org/download/attachments/126255170/2024-03%20Board%20Report.pdf?version=1&modificationDate=1711580027950&api=v2" data-linked-resource-id="127336461" data-linked-resource-type="attachment" data-linked-resource-container-id="126255170" data-linked-resource-default-alias="2024-03 Board Report.pdf" data-mime-type="application/pdf" data-has-thumbnail="true" data-linked-resource-version="1" data-can-edit="false" aria-label="2024-03 Board Report.pdf" draggable="false"><img src="http://wiki.makersmiths.org/rest/documentConversion/latest/conversion/thumbnail/127336461/1" height="250" alt="" draggable="false" /></a></span></p><h2 id="id-20240327MeetingoftheBoardofDirectors-MarketingCommittee(JasonGilligan)">Marketing Committee (Jason Gilligan)</h2><h2 id="id-20240327MeetingoftheBoardofDirectors-WebsiteCommittee(MaggieToth)">Website Committee (Maggie Toth)</h2><h2 id="id-20240327MeetingoftheBoardofDirectors-LeesburgFacilityCommittee(JesseeMaloney)">Leesburg Facility Committee (Jessee Maloney)</h2><h2 id="id-20240327MeetingoftheBoardofDirectors-PurcellvilleFacilityCommittee(DavePainter)">Purcellville Facility Committee (Dave Painter)</h2><h2 id="id-20240327MeetingoftheBoardofDirectors-SchedulingCommittee(JenniferChu)">Scheduling Committee (Jennifer Chu)</h2><p><span class="confluence-embedded-file-wrapper"><a class="confluence-embedded-file" href="http://wiki.makersmiths.org/download/attachments/126255170/032024_Board%20Report.pdf?version=1&modificationDate=1711582782163&api=v2" data-nice-type="PDF Document" data-file-src="http://wiki.makersmiths.org/download/attachments/126255170/032024_Board%20Report.pdf?version=1&modificationDate=1711582782163&api=v2" data-linked-resource-id="127336470" data-linked-resource-type="attachment" data-linked-resource-container-id="126255170" data-linked-resource-default-alias="032024_Board Report.pdf" data-mime-type="application/pdf" data-has-thumbnail="true" data-linked-resource-version="1" data-can-edit="false" aria-label="032024_Board Report.pdf" draggable="false"><img src="http://wiki.makersmiths.org/rest/documentConversion/latest/conversion/thumbnail/127336470/1" height="250" alt="" draggable="false" /></a></span></p><h2 id="id-20240327MeetingoftheBoardofDirectors-NewsletterCommittee(MelissaKowalski)"><span style="letter-spacing: -0.008em;">Newsletter Committee (Melissa Kowalski)</span></h2><h2 id="id-20240327MeetingoftheBoardofDirectors-ITCommittee(ScottSilvers)">IT Committee (Scott Silvers)</h2><h2 id="id-20240327MeetingoftheBoardofDirectors-StandingRulesCommittee(JonathanWhite)">Standing Rules Committee (Jonathan White)</h2></div>
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<h1 id="id-20240327MeetingoftheBoardofDirectors-UnfinishedBusiness">Unfinished Business</h1><hr/><h2 id="id-20240327MeetingoftheBoardofDirectors-OB1:ComputerRefresh(ScottSilvers)"><span style="color: rgb(23,43,77);letter-spacing: -0.008em;">OB1: Computer Refresh (Scott Silvers)</span></h2><p><strong><span style="color: rgb(23,43,77);">Issue: </span></strong><span style="color: rgb(23,43,77);">We are in need of a recap for some of our computers and need additional workstations in some rooms.</span></p><p><strong><span style="color: rgb(23,43,77);">Solution: </span></strong><span style="color: rgb(23,43,77);">Purchase new computers that will allow upgrades as needed and reallocate any newer computers they replace to needed locations</span></p><p><span style="color: rgb(23,43,77);"><span class="confluence-embedded-file-wrapper"><a class="confluence-embedded-file" href="http://wiki.makersmiths.org/download/attachments/126255170/Computer%20Refresh_updated.pdf?version=1&modificationDate=1711578612017&api=v2" data-nice-type="PDF Document" data-file-src="http://wiki.makersmiths.org/download/attachments/126255170/Computer%20Refresh_updated.pdf?version=1&modificationDate=1711578612017&api=v2" data-linked-resource-id="127336459" data-linked-resource-type="attachment" data-linked-resource-container-id="126255170" data-linked-resource-default-alias="Computer Refresh_updated.pdf" data-mime-type="application/pdf" data-has-thumbnail="true" data-linked-resource-version="1" data-can-edit="false" aria-label="Computer Refresh_updated.pdf" draggable="false"><img src="http://wiki.makersmiths.org/rest/documentConversion/latest/conversion/thumbnail/127336459/1" height="250" alt="" draggable="false" /></a></span></span></p><p><span class="confluence-embedded-file-wrapper conf-macro output-inline has-comment-overlay"><span class="overlay" style="color: rgb(255,255,255);"><span class="file-type-desc-overlay"><span class="content"><span> </span>PDF</span></span></span></span><span class="confluence-embedded-file-wrapper conf-macro output-inline has-comment-overlay"><span class="overlay" style="color: rgb(255,255,255);"><span class="file-type-desc-overlay"><span class="content"><span> </span>PDF</span></span></span></span></p><p><strong><span style="color: rgb(23,43,77);">Relevance to Tax Exempt Status: <span> </span></span></strong><span style="color: rgb(23,43,77);">None</span></p><p><strong><span style="color: rgb(23,43,77);">Motion: </span></strong><span style="color: rgb(23,43,77);">Move to allocate $13,000 to the IT Budget for the purchase of new computers, monitors, and accessories</span></p><p><span style="color: rgb(23,43,77);">Seconded to open for discussion</span></p><p>1st Proposed amendment: Move to implement suggested Phase 1 of Computer Refresh up to $3800, which would replace the laser and classroom computers, as well as a monitor and necessary peripherals.</p><p>1st Amendment seconded. </p><p>2nd Proposed amendment: Move to implement suggested Phase 1 of Computer Refresh up to $3800 from the Equipment Reserve Fund, which would replace the laser and classroom computers, as well as a monitor and necessary peripherals.</p><p>2nd Amendment seconded</p><p><strong><span style="color: rgb(23,43,77);">Vote: </span></strong><span style="color: rgb(23,43,77);">Motion carries by voice vote</span></p></div>
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<h1 id="id-20240327MeetingoftheBoardofDirectors-NewBusiness">New Business</h1><hr/><h2 id="id-20240327MeetingoftheBoardofDirectors-NB1:PrintmakingFutureRoom&ClassSupplies(JesseeMaloney)"><span>NB1: Printmaking Future Room & Class Supplies (Jessee Maloney)</span></h2><p><strong><span style="color: rgb(23,43,77);">Issue: </span></strong><span>The printmaking steward and other members would like to start teaching printmaking classes soon, and as part of the room switches in Leesburg, the printmaking studio is being moved into the former electronics room. However, the printmaking area is currently working with mostly donated supplies and hand built tools. They need some more pieces to teach more classes.</span></p><p><strong><span style="color: rgb(23,43,77);">Solution: </span></strong><span>Allocate $850 to Tools and supplies for the printmaking area. John Carter, the steward, has compiled a small list of supplies as well as classes using them.</span></p><p><span>Presentation here:</span></p><p><br/></p><p><span class="confluence-embedded-file-wrapper"><a class="confluence-embedded-file" href="http://wiki.makersmiths.org/download/attachments/126255170/Makersmiths%20Printmaking%20Proposal%20for%20Supplementary%20Materials%20March%202024%20%281%29.pdf?version=1&modificationDate=1711578270670&api=v2" data-nice-type="PDF Document" data-file-src="http://wiki.makersmiths.org/download/attachments/126255170/Makersmiths%20Printmaking%20Proposal%20for%20Supplementary%20Materials%20March%202024%20%281%29.pdf?version=1&modificationDate=1711578270670&api=v2" data-linked-resource-id="127336457" data-linked-resource-type="attachment" data-linked-resource-container-id="126255170" data-linked-resource-default-alias="Makersmiths Printmaking Proposal for Supplementary Materials March 2024 (1).pdf" data-mime-type="application/pdf" data-has-thumbnail="true" data-linked-resource-version="1" data-can-edit="false" aria-label="Makersmiths Printmaking Proposal for Supplementary Materials March 2024 (1).pdf" draggable="false"><img src="http://wiki.makersmiths.org/rest/documentConversion/latest/conversion/thumbnail/127336457/1" height="250" alt="" draggable="false" /></a></span></p><p><strong><span style="color: rgb(23,43,77);">Relevance to Tax Exempt Status: </span></strong><span style="color: rgb(23,43,77);">None</span></p><p><strong><span style="color: rgb(23,43,77);">Motion: </span></strong><span style="color: rgb(23,43,77);">Move to approve a budget of $850 to be used for new tools and supplies for the printmaking studio and classes</span></p><p><span style="color: rgb(23,43,77);">Seconded</span></p><p><strong>Proposed Amendment:</strong> <span style="color: rgb(23,43,77);">Move to approve a budget of $850 from the Equipment Reserve Fund to be used for new tools and supplies for the printmaking studio and classes</span></p><p><span style="color: rgb(23,43,77);">Seconded</span></p><p><span style="color: rgb(23,43,77);"><strong>Vote: </strong> Motion as amended carries by voice vote</span></p><p><span style="color: rgb(23,43,77);">Move for a roll call vote (Jennifer Chu)</span></p><p><span style="color: rgb(23,43,77);">S</span><span style="color: rgb(23,43,77);">econded</span></p><p><span style="color: rgb(23,43,77);">Roll Call:</span></p><ul><li>Aye: Jonathan White, Mike DeWan, Jessee Maloney, Scott Silvers, Beverly Murdock</li><li>Nay: Jennifer Chu</li><li>Abstain: Brad Hess</li></ul><h2 id="id-20240327MeetingoftheBoardofDirectors-NB2:MinimumRedToolClassFees(BradHess)"><span style="letter-spacing: -0.008em;">NB2: Minimum Red Tool Class Fees (Brad Hess)</span></h2><p><span><strong>Issue: </strong>Board members Jonathan White, Brad Hess, Scott Silvers, Jessee Maloney, and Jennifer Chu had an informal work session online on Tuesday 3/20 where class fees were discussed. It was found that some red tool class fees seem to be too low.<br/></span></p><p><span><span class="confluence-embedded-file-wrapper"><a class="confluence-embedded-file" href="http://wiki.makersmiths.org/download/attachments/126255170/Red%20tool%20class%20fees.pdf?version=1&modificationDate=1711577667700&api=v2" data-nice-type="PDF Document" data-file-src="http://wiki.makersmiths.org/download/attachments/126255170/Red%20tool%20class%20fees.pdf?version=1&modificationDate=1711577667700&api=v2" data-linked-resource-id="127336455" data-linked-resource-type="attachment" data-linked-resource-container-id="126255170" data-linked-resource-default-alias="Red tool class fees.pdf" data-mime-type="application/pdf" data-has-thumbnail="true" data-linked-resource-version="1" data-can-edit="false" aria-label="Red tool class fees.pdf" draggable="false"><img src="http://wiki.makersmiths.org/rest/documentConversion/latest/conversion/thumbnail/127336455/1" height="250" alt="" draggable="false" /></a></span></span></p><p><strong><span>Solution: </span></strong><span>Set a minimum fee of $40 per student per class for all red tool classes.</span></p><p><span><strong>Relevance to Tax Exempt Status: </strong>None</span></p><p><span><strong>Motion: </strong> Move to recommend a minimum fee of $40 per student per class for red tool classes (and update Standing Rules accordingly).</span></p><p><span><strong>Proposed Amendment: </strong> Move to require a minimum fee of $40 per student per class for red tool classes, to take effect for newly scheduled classes. Any exceptions will require Board approval.</span></p><p><span>Seconded </span></p><p><span><strong><span style="color: rgb(23,43,77);">Vote: </span></strong><span style="color: rgb(23,43,77);">Motion as amended carries by voice vote</span></span></p><h2 id="id-20240327MeetingoftheBoardofDirectors-NB3:WoodturningRoomUpgrades(JenniferChu)"><span>NB3: Woodturning Room Upgrades (Jennifer Chu)</span></h2><p><span><strong>Issue: </strong>The woodturning room is ready to start project classes, but to do so we need some turning equipment and health equipment. Currently Bryan Boston and Ken Fuentecilla have provided red tool training classes for woodturning, but have been lacking in dust collection, which is needed to sand projects safely, and additional equipment to provide an enjoyable learning experience for our students (members).</span></p><p><span><strong>Solution: </strong>With the purchase of the equipment listed below, Ken and Bryan are ready to start the first project class: Turn a bowl using Carbide tools. We have decided that it would be best to start off using Carbide cutting tools vs Traditional tools (i.e., gouges). The learning curve for using carbide tools is much less and will entice a larger audience to turn.</span></p><ul><li><span>Cost of class:</span><ul><li><span>Turn a bowl using Carbide tools cost will be $110 members $140+ non members and run about 4 hours. We have 3 lathes for 3 students and 1 instructor who will be sharing. Another option is to have 2 students and 1 instructor each having their own lathe. This will be at the discretion of the instructor.</span></li><li><span>Turn a bowl price comparison:</span><ul><li><span>Rockler = $160 (They use carbide tools and have dust collection I believe)</span></li><li><span>Woodcraft = $160 (Bryan has helped teach this class. Lathes are minis and no dust collection. They used Traditional tools.)</span></li></ul></li><li><span>Ken Fuentecilla intends to do at least one bowl class a month with no honorarium. With the assistance of a 2nd instructor, Bryan Boston, there may be more than one bowl class a month. With additional projects to come.</span></li></ul></li><li><span>Additional Note: The woodturning room is in the black and does not owe on any equipment excluding any collocated equipment. Red tool classes have been taught for years with all proceeds going to Makersmiths. We enjoy teaching others the craft of turning and want equipment that makes turning more enjoyable for us and for the members of Makersmiths. This is only the beginning chapter on the larger use of turning room and experience learned from our members. If approved, the equipment will be paid off with 12 bowl classes with 3 students in each class.</span></li></ul><p><span><strong>Relevance to Tax Exempt Status: </strong>None</span></p><p><span><strong>Motion: </strong> Approve a budget of $2,850 from the equipment reserve fund to be used to purchase the equipment listed below. This will be repaid to the equipment reserve fund through hosting classes. The steward will submit a monthly accounting for class fees until the balance of the equipment reserve funds is repaid at which time class fees will go back into the general account.</span></p><p><br/></p><p><span style="color: rgb(23,43,77);">Seconded</span></p><p><span style="color: rgb(23,43,77);"><strong>Proposed amendment: </strong> Approve a budget of $2,850 from the equipment reserve fund to be used to purchase the equipment listed below. The steward will submit a monthly accounting for class fees.</span></p><p><span class="confluence-embedded-file-wrapper"><a class="confluence-embedded-file" href="http://wiki.makersmiths.org/download/attachments/126255170/Equipment%20proposal%20for%20woodturning%20%281%29.pdf?version=1&modificationDate=1711476843880&api=v2" data-nice-type="PDF Document" data-file-src="http://wiki.makersmiths.org/download/attachments/126255170/Equipment%20proposal%20for%20woodturning%20%281%29.pdf?version=1&modificationDate=1711476843880&api=v2" data-linked-resource-id="126812409" data-linked-resource-type="attachment" data-linked-resource-container-id="126255170" data-linked-resource-default-alias="Equipment proposal for woodturning (1).pdf" data-mime-type="application/pdf" data-has-thumbnail="true" data-linked-resource-version="1" data-can-edit="false" aria-label="Equipment proposal for woodturning (1).pdf" draggable="false"><img src="http://wiki.makersmiths.org/rest/documentConversion/latest/conversion/thumbnail/126812409/1" height="250" alt="" draggable="false" /></a></span></p><p><span style="color: rgb(23,43,77);">Seconded</span></p><p><strong><span style="color: rgb(23,43,77);">Vote: </span></strong><span style="color: rgb(23,43,77);">Motion as amended carries by voice vote</span></p><h2 id="id-20240327MeetingoftheBoardofDirectors-NB4:PurchaseCurrentlyCo-LocatedWoodturningEquipment(JenniferChu)"><span style="color: rgb(23,43,77);">NB4: Purchase Currently Co-Located Woodturning Equipment (Jennifer Chu)</span></h2><p><span style="color: rgb(23,43,77);"><strong>Issue:</strong> Bryan Boston would like to sell his co-located woodturning equipment to Makersmiths. In general, Makersmiths would prefer to outright own the equipment at Makersmiths instead of having them be co-located.</span></p><p><span style="color: rgb(23,43,77);"><strong>Solution:</strong> Approve the purchase of Bryan Boston’s co-located equipment currently in the Leesburg woodturning room for $1,500 which is 40% off retail (see itemized list below). Used value comps were unavailable for woodturning equipment after checking Ebay, Facebook Marketplace, and Craigslist. The co-located equipment was purchased new 7 years ago and has only been located and used at Makersmiths. Bryan Boston has taken care of this equipment since the original purchase. </span></p><p><span class="confluence-embedded-file-wrapper"><a class="confluence-embedded-file" href="http://wiki.makersmiths.org/download/attachments/126255170/Purchase%20of%20Co-located%20Equipment.pdf?version=1&modificationDate=1711476773190&api=v2" data-nice-type="PDF Document" data-file-src="http://wiki.makersmiths.org/download/attachments/126255170/Purchase%20of%20Co-located%20Equipment.pdf?version=1&modificationDate=1711476773190&api=v2" data-linked-resource-id="126812408" data-linked-resource-type="attachment" data-linked-resource-container-id="126255170" data-linked-resource-default-alias="Purchase of Co-located Equipment.pdf" data-mime-type="application/pdf" data-has-thumbnail="true" data-linked-resource-version="1" data-can-edit="false" aria-label="Purchase of Co-located Equipment.pdf" draggable="false"><img src="http://wiki.makersmiths.org/rest/documentConversion/latest/conversion/thumbnail/126812408/1" height="250" alt="" draggable="false" /></a></span></p><p><span style="color: rgb(23,43,77);"><strong>Relevance to Tax Exempt Status: </strong>None</span></p><p><span style="color: rgb(23,43,77);"><strong>Motion: </strong>Move to allocate $1,500 to purchase Bryan Boston's co-located woodturning equipment (see itemized list above).</span></p><p>Seconded</p><p><strong>Proposed Amendment: </strong><span style="color: rgb(23,43,77);">Move to allocate $1,500 from the Operational Fund to purchase Bryan Boston's co-located woodturning equipment (see itemized list above).</span></p><p><span style="color: rgb(23,43,77);">Seconded</span></p><p><strong><span style="color: rgb(23,43,77);"><span style="color: rgb(23,43,77);">Vote: </span></span></strong><span style="color: rgb(23,43,77);"><span style="color: rgb(23,43,77);">Motion as amended carries by voice vote</span></span></p></div>
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<h1 id="id-20240327MeetingoftheBoardofDirectors-OpenDiscussion-willbemovedtoaworkingdiscussionpriortothenextmeeting">Open Discussion - will be moved to a working discussion prior to the next meeting</h1><hr/></div>
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<ul><li><span style="letter-spacing: 0.0px;">Grant assets</span></li><li>Minors in classes</li><li>Wiki hosting</li></ul></div>
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<h1 id="id-20240327MeetingoftheBoardofDirectors-Adjournment">Adjournment</h1><hr/><p>Meeting adjourned by Jonathan White at 9:19pm</p></div>
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</div>Beverly Murdock2024-03-22T14:59:06Z2024-03-27 Meeting of the Board of Directors > Makersmiths Printmaking Proposal for Supplementary Materials March 2024.pdfBeverly Murdocktag:wiki.makersmiths.org,2009:attachment-126255172-12024-03-22T14:42:50Z2024-03-22T14:42:50Z<div class="feed"> <p>File
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</div>Beverly Murdock2024-03-22T14:42:50Z2024-02-28 Meeting of the Board of DirectorsBeverly Murdocktag:wiki.makersmiths.org,2009:page-122848284-192024-03-22T14:38:16Z2024-02-23T00:31:03Z<div class="feed"> <p>
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<li><span class='TOCOutline'>1</span> <a href='#id-20240228MeetingoftheBoardofDirectors-TimeandLocation:'>Time and Location:</a></li>
<li><span class='TOCOutline'>2</span> <a href='#id-20240228MeetingoftheBoardofDirectors-CalltoOrder:'>Call to Order:</a></li>
<li><span class='TOCOutline'>3</span> <a href='#id-20240228MeetingoftheBoardofDirectors-ExecutiveSession'>Executive Session</a></li>
<li><span class='TOCOutline'>4</span> <a href='#id-20240228MeetingoftheBoardofDirectors-ConsentAgenda'>Consent Agenda</a>
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<li><span class='TOCOutline'>4.1</span> <a href='#id-20240228MeetingoftheBoardofDirectors-CA1:PurchaseaSquareTerminal(ScottSilvers)'>CA1: Purchase a Square Terminal (Scott Silvers)</a></li>
<li><span class='TOCOutline'>4.2</span> <a href='#id-20240228MeetingoftheBoardofDirectors-CA2:PostLegalReviewRevisionstoBylawsandStandingRules(JonathanWhite)'>CA2: Post Legal Review Revisions to Bylaws and Standing Rules (Jonathan White)</a></li>
<li><span class='TOCOutline'>4.3</span> <a href='#id-20240228MeetingoftheBoardofDirectors-CA3:RestoreMarketingBudget(JonathanWhite)'>CA3: Restore Marketing Budget (Jonathan White)</a></li>
</ul>
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<li><span class='TOCOutline'>5</span> <a href='#id-20240228MeetingoftheBoardofDirectors-ApprovalofPriorMinutes'>Approval of Prior Minutes</a></li>
<li><span class='TOCOutline'>6</span> <a href='#id-20240228MeetingoftheBoardofDirectors-OfficerReports'>Officer Reports</a>
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<li><span class='TOCOutline'>6.1</span> <a href='#id-20240228MeetingoftheBoardofDirectors-Chairperson:'>Chairperson:</a></li>
<li><span class='TOCOutline'>6.2</span> <a href='#id-20240228MeetingoftheBoardofDirectors-Secretary:'>Secretary:</a></li>
<li><span class='TOCOutline'>6.3</span> <a href='#id-20240228MeetingoftheBoardofDirectors-Treasurer:'>Treasurer:</a></li>
<li><span class='TOCOutline'>6.4</span> <a href='#id-20240228MeetingoftheBoardofDirectors-President:'>President:</a></li>
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<li><span class='TOCOutline'>7</span> <a href='#id-20240228MeetingoftheBoardofDirectors-CommitteeReports:'>Committee Reports:</a>
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<li><span class='TOCOutline'>7.1</span> <a href='#id-20240228MeetingoftheBoardofDirectors-MembershipCommittee(MarkMillsap)'>Membership Committee (Mark Millsap)</a></li>
<li><span class='TOCOutline'>7.2</span> <a href='#id-20240228MeetingoftheBoardofDirectors-MarketingCommittee(JasonGilligan)'>Marketing Committee (Jason Gilligan)</a></li>
<li><span class='TOCOutline'>7.3</span> <a href='#id-20240228MeetingoftheBoardofDirectors-WebsiteCommittee(MaggieToth)'>Website Committee (Maggie Toth)</a></li>
<li><span class='TOCOutline'>7.4</span> <a href='#id-20240228MeetingoftheBoardofDirectors-LeesburgFacilityCommittee(JesseeMaloney)'>Leesburg Facility Committee (Jessee Maloney)</a></li>
<li><span class='TOCOutline'>7.5</span> <a href='#id-20240228MeetingoftheBoardofDirectors-PurcellvilleFacilityCommittee(DavePainter)'>Purcellville Facility Committee (Dave Painter)</a></li>
<li><span class='TOCOutline'>7.6</span> <a href='#id-20240228MeetingoftheBoardofDirectors-SchedulingCommittee(JenniferChu)'>Scheduling Committee (Jennifer Chu)</a></li>
<li><span class='TOCOutline'>7.7</span> <a href='#id-20240228MeetingoftheBoardofDirectors-NewsletterCommittee(MelissaKowalski)'>Newsletter Committee (Melissa Kowalski)</a></li>
<li><span class='TOCOutline'>7.8</span> <a href='#id-20240228MeetingoftheBoardofDirectors-ITCommittee(ScottSilvers)'>IT Committee (Scott Silvers)</a></li>
<li><span class='TOCOutline'>7.9</span> <a href='#id-20240228MeetingoftheBoardofDirectors-StandingRulesCommittee(JonathanWhite)'>Standing Rules Committee (Jonathan White)</a></li>
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<li><span class='TOCOutline'>8</span> <a href='#id-20240228MeetingoftheBoardofDirectors-NewBusiness'>New Business</a>
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<li><span class='TOCOutline'>8.1</span> <a href='#id-20240228MeetingoftheBoardofDirectors-NB1:PurchaseanAdditionalWaiverStation(ScottSilvers)'>NB1: Purchase an Additional Waiver Station (Scott Silvers)</a></li>
<li><span class='TOCOutline'>8.2</span> <a href='#id-20240228MeetingoftheBoardofDirectors-NB2:WildApricotUpgrade(ScottSilvers)'>NB2: Wild Apricot Upgrade (Scott Silvers)</a></li>
<li><span class='TOCOutline'>8.3</span> <a href='#id-20240228MeetingoftheBoardofDirectors-NB3:ComputerRefresh(ScottSilvers)'>NB3: Computer Refresh (Scott Silvers)</a></li>
<li><span class='TOCOutline'>8.4</span> <a href='#id-20240228MeetingoftheBoardofDirectors-NB4:PurcellvillePlotterSteward(JenniferChu)'>NB4: Purcellville Plotter Steward (Jennifer Chu)</a></li>
<li><span class='TOCOutline'>8.5</span> <a href='#id-20240228MeetingoftheBoardofDirectors-NB5:AmendpreviouslyadoptedmotionallocatingfundsforCosplayRoom(JenniferChu)'>NB5: Amend previously adopted motion allocating funds for Cosplay Room (Jennifer Chu)</a></li>
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<li><span class='TOCOutline'>9</span> <a href='#id-20240228MeetingoftheBoardofDirectors-OpenDiscussion'>Open Discussion</a></li>
<li><span class='TOCOutline'>10</span> <a href='#id-20240228MeetingoftheBoardofDirectors-Adjournment'>Adjournment</a></li>
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<h1 id="id-20240228MeetingoftheBoardofDirectors-TimeandLocation:">Time and Location:</h1><hr/><p><span style="color: rgb(0,0,0);">7pm ET Virtual Meeting<span> </span></span><a href="https://meet.google.com/ica-fdvh-jje" rel="nofollow" class="external-link">https://meet.google.com/ica-fdvh-jje</a> (Members only, for the public session after the conclusion of the Executive Session)</p></div>
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<h1 id="id-20240228MeetingoftheBoardofDirectors-CalltoOrder:">Call to Order:</h1><hr/><p>Meeting called to order by Jonathan White at 7:03pm.</p><div class="table-wrap"><table class="relative-table wrapped confluenceTable" style="width: 35.8791%;"><colgroup><col style="width: 27.9141%;"/><col style="width: 31.7485%;"/><col style="width: 17.638%;"/><col style="width: 22.6994%;"/></colgroup><tbody><tr><th class="confluenceTh">Board/Officer Name</th><th class="confluenceTh">Position</th><th class="confluenceTh">Term</th><th class="confluenceTh">Attendance (Y/N)</th></tr><tr><td class="confluenceTd">Jonathan White</td><td class="confluenceTd">Board Member, Chairperson</td><td class="confluenceTd">2023-2026</td><td class="confluenceTd">Y</td></tr><tr><td class="confluenceTd">Bev Murdock</td><td class="confluenceTd">Board Member, Secretary</td><td class="confluenceTd">2021-2024</td><td class="confluenceTd">Y</td></tr><tr><td class="confluenceTd">Mike DeWan</td><td class="confluenceTd">Board Member</td><td class="confluenceTd">2021-2024</td><td class="confluenceTd">Y</td></tr><tr><td class="confluenceTd">Brad Hess</td><td class="confluenceTd">Board Member</td><td class="confluenceTd">2022-2025</td><td class="confluenceTd">Y</td></tr><tr><td class="confluenceTd">Jessee Maloney</td><td class="confluenceTd">Board Member</td><td class="confluenceTd">2022-2025</td><td class="confluenceTd">N (excused)</td></tr><tr><td class="confluenceTd">Scott Silvers</td><td class="confluenceTd">Board Member</td><td class="confluenceTd">2023-2026</td><td class="confluenceTd">Y</td></tr><tr><td class="confluenceTd">Jennifer Chu</td><td class="confluenceTd">Board Member</td><td class="confluenceTd">2023-2024</td><td class="confluenceTd">Y</td></tr><tr><td class="confluenceTd">John Dubelko</td><td class="confluenceTd">Treasurer</td><td class="confluenceTd">2023-2024</td><td class="confluenceTd">Y</td></tr><tr><td class="confluenceTd"><span style="color: rgb(23,43,77);">Adam "Squirrl" McClintock</span></td><td class="confluenceTd">President</td><td class="confluenceTd">2023-2024</td><td class="confluenceTd">N</td></tr></tbody></table></div></div>
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<h1 id="id-20240228MeetingoftheBoardofDirectors-ExecutiveSession">Executive Session</h1><hr/><p><strong>Motion: </strong>Move to approve correspondence to Member A via counsel.</p><p><strong>Vote: </strong>Motion carries by voice vote.</p><p>Executive Session concluded at 7:17pm</p><p>Open Session resumed at 7:24pm</p></div>
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<h1 id="id-20240228MeetingoftheBoardofDirectors-ConsentAgenda">Consent Agenda</h1><hr/><p><span style="color: rgb(23,43,77);">Any Board Member may make a motion in the Consent Agenda. The purpose of the Consent Agenda is to propose motions that have been discussed by Board Members in advance and/or are expected to pass without objection. If the item does not fit this description, it should be proposed in New Business. Discussion of Consent Agenda items should be done via Slack prior to the meeting. Any Board Member present at the meeting may request that an item be moved from the Consent Agenda to New Business. The motions in the Consent Agenda (after any items are moved to New Business) may be passed as a group if there are no objections. </span><span style="color: rgb(23,43,77);">Any motion that requests spending $250 or more must include a section on "Relevance to our tax exempt purpose".</span></p><h2 id="id-20240228MeetingoftheBoardofDirectors-CA1:PurchaseaSquareTerminal(ScottSilvers)"><span style="color: rgb(23,43,77);">CA1: Purchase a Square Terminal (Scott Silvers)</span></h2><p><strong><span style="color: rgb(23,43,77);">Issue: </span></strong><span style="color: rgb(23,43,77);">We have been using iPads to run Square for purchases. The iPads are old and no longer supported. Square sells a terminal that can replace the iPads as an all in one solution, as well as allowing us to use chip and tap transactions. </span><span style="color: rgb(23,43,77);"><a href="https://squareup.com/us/en/hardware/terminal" class="external-link" rel="nofollow">https://squareup.com/us/en/hardware/terminal</a></span></p><p><strong><span style="color: rgb(23,43,77);">Solution: </span></strong><span style="color: rgb(23,43,77);">Purchase a Square Terminal to pilot at Leesburg for $299 + tax. 2.6% + 10 cents per transaction. If everything works as planned purchase an additional terminal for Purcellville</span></p><p><strong><span style="color: rgb(23,43,77);">Relevance to Tax Exempt Status: </span></strong><span style="color: rgb(23,43,77);">None</span></p><p><strong><span style="color: rgb(23,43,77);">Motion: </span></strong><span style="color: rgb(23,43,77);">Move to increase the "Merchant processing" budget line item by $650 for the purchase of a Square Terminal by the IT Committee Chair.</span></p><h2 id="id-20240228MeetingoftheBoardofDirectors-CA2:PostLegalReviewRevisionstoBylawsandStandingRules(JonathanWhite)"><span style="font-size: 20.0px;letter-spacing: -0.008em;color: rgb(51,51,51);">CA2: Post Legal Review Revisions to Bylaws and Standing Rules (Jonathan White)</span></h2><p><strong><span style="color: rgb(23,43,77);">Issue: </span></strong><span style="color: rgb(23,43,77);">We had the Bylaws reviewed by legal counsel and changes were suggested. Some should be changed for compliance with Virginia statute regarding not-for-profit corporations, and others still need to be discussed. There is one change needed to the Standing Rules.</span></p><p><strong><span style="color: rgb(23,43,77);">Solution: </span></strong><span style="color: rgb(23,43,77);">Bring forward for a vote those sections which are either redundant to Virginia statute, or need to be changed so they are in line with Virginia statute regarding not-for-profit corporations and update the fees section of the Standing Rules. This will be a series of motions so that they can be discussed if needed.</span></p><p><strong><span style="color: rgb(23,43,77);">Relevance to Tax Exempt Status: </span></strong><span style="color: rgb(23,43,77);">None</span></p><p><strong><span style="color: rgb(23,43,77);">Motions:</span></strong></p><ul><li>CA2A: <span style="letter-spacing: 0.0px;">Move to delete sections 4.1.2, 4.1.2.1 and 4.1.2.2 of the Bylaws regarding language that is redundant with to VA statues regarding the Board’s duties.</span></li><li>CA2B<span style="letter-spacing: 0.0px;">: Move to amend section 4.2.2.2 of the Bylaws to read, “Removal by majority vote in a Regular, Special or Annual Meeting of the Membership, in which two thirds of the voting Members are represented in person or by proxy;”.</span></li><li>CA2C<span style="letter-spacing: 0.0px;">: Move to amend 4.4.1 of the Bylaws to read, “Makersmiths will use the current edition of Robert’s Rules of Order as the framework for running meetings of the Board of Directors. However, failure to adhere to the provisions of Robert’s Rules of Order will not invalidate Board action.”</span></li><li>CA2D<span style="letter-spacing: 0.0px;">: Move to remove section 4.13 from the Bylaws.</span></li><li>CA2E<span style="letter-spacing: 0.0px;">: Move to amend section 4.4.3 of the Bylaws to read, “Motions at meeting of the Board of Directors shall only be brought by a Director.”</span></li><li>CA2F<span style="letter-spacing: 0.0px;">: Move to remove sections 5.3 and 5.4 from the Bylaws.</span></li><li>CA2G: <span style="letter-spacing: 0.0px;">Move to amend section 8.1 of the Bylaws by adding a period at the end of “…the best interest of the Corporation.” and delete remaining text of 8.1</span></li><li>CA2H: <span style="letter-spacing: 0.0px;">Move to remove section 10.3, 10.5, 11.4 from the Bylaws.</span></li></ul><h2 id="id-20240228MeetingoftheBoardofDirectors-CA3:RestoreMarketingBudget(JonathanWhite)"><span style="color: rgb(23,43,77);">CA3: Restore Marketing Budget (Jonathan White)</span></h2><p><strong><span style="color: rgb(23,43,77);">Issue: </span></strong><span style="color: rgb(23,43,77);">The marketing budget was inadvertently left out of the approved 2024 at $100 a month.</span></p><p><strong><span style="color: rgb(23,43,77);">Solution: </span></strong><span style="color: rgb(23,43,77);">Approve an amended budget of $100 or $1,200 of the marketing committee.</span></p><p><strong><span style="color: rgb(23,43,77);">Relevance to Tax Exempt Status: </span></strong><span style="color: rgb(23,43,77);">None</span></p><p><strong><span style="color: rgb(23,43,77);">Motion: </span></strong><span style="color: rgb(23,43,77);">Move to add budget item #65110 Associations/Marketing to the 2024 operating budget. The budget will be $100 a month or $1,200 a year.</span></p><p><br/></p><p><strong><span style="color: rgb(23,43,77);">Consent Agenda Vote: </span></strong><span style="color: rgb(23,43,77);">Consent agenda as drafted carries by voice vote</span></p></div>
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<h1 id="id-20240228MeetingoftheBoardofDirectors-ApprovalofPriorMinutes">Approval of Prior Minutes</h1><hr/><p><a href="http://wiki.makersmiths.org/display/MAK/2024-01-31+Meeting+of+the+Board+of+Directors">2024-01-31 Meeting of the Board of Directors</a></p><p><strong>Motion: </strong> Move to approve the minutes as posted</p><p><strong>Vote: </strong>Motion carries by voice vote</p></div>
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<h1 id="id-20240228MeetingoftheBoardofDirectors-OfficerReports">Officer Reports</h1><hr/><h2 id="id-20240228MeetingoftheBoardofDirectors-Chairperson:">Chairperson:</h2><p>Oral report</p><p>Appreciation to all for time and contributions as organization has grown</p><h2 id="id-20240228MeetingoftheBoardofDirectors-Secretary:">Secretary:</h2><p>Election Timeline</p><p>Waiver Forever</p><h2 id="id-20240228MeetingoftheBoardofDirectors-Treasurer:">Treasurer:</h2><p><span class="confluence-embedded-file-wrapper"><a class="confluence-embedded-file" href="http://wiki.makersmiths.org/download/attachments/122848284/2024-01.pdf?version=1&modificationDate=1709053249253&api=v2" data-nice-type="PDF Document" data-file-src="http://wiki.makersmiths.org/download/attachments/122848284/2024-01.pdf?version=1&modificationDate=1709053249253&api=v2" data-linked-resource-id="122848887" data-linked-resource-type="attachment" data-linked-resource-container-id="122848284" data-linked-resource-default-alias="2024-01.pdf" data-mime-type="application/pdf" data-has-thumbnail="true" data-linked-resource-version="1" data-can-edit="false" aria-label="2024-01.pdf" draggable="false"><img src="http://wiki.makersmiths.org/rest/documentConversion/latest/conversion/thumbnail/122848887/1" height="250" alt="" draggable="false" /></a></span></p><h2 id="id-20240228MeetingoftheBoardofDirectors-President:">President:</h2><p>None</p></div>
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<h1 id="id-20240228MeetingoftheBoardofDirectors-CommitteeReports:">Committee Reports:</h1><hr/><h2 id="id-20240228MeetingoftheBoardofDirectors-MembershipCommittee(MarkMillsap)">Membership Committee (Mark Millsap)</h2><p><span class="confluence-embedded-file-wrapper"><a class="confluence-embedded-file" href="http://wiki.makersmiths.org/download/attachments/122848284/2024-02%20Board%20Report.pdf?version=3&modificationDate=1709053307133&api=v2" data-nice-type="PDF Document" data-file-src="http://wiki.makersmiths.org/download/attachments/122848284/2024-02%20Board%20Report.pdf?version=3&modificationDate=1709053307133&api=v2" data-linked-resource-id="122848798" data-linked-resource-type="attachment" data-linked-resource-container-id="122848284" data-linked-resource-default-alias="2024-02 Board Report.pdf" data-mime-type="application/pdf" data-has-thumbnail="true" data-linked-resource-version="3" data-can-edit="false" aria-label="2024-02 Board Report.pdf" draggable="false"><img src="http://wiki.makersmiths.org/rest/documentConversion/latest/conversion/thumbnail/122848798/3" height="250" alt="" draggable="false" /></a></span></p><h2 id="id-20240228MeetingoftheBoardofDirectors-MarketingCommittee(JasonGilligan)">Marketing Committee (Jason Gilligan)</h2><ul><li>Marketing will be looking for event runners for both Leesburg Flower and Garden 2024 and Loudoun Pride 2024. The cut off for both will be April 1st, 2024.</li><li>Marketing will also be promoting Town of Purcellville’s Town Hall Art Gallery to members interested in submitting for it.</li><li>Marketing will be nominating Makersmiths for a<span> </span><a class="external-link" style="text-decoration: none;" href="https://chooseleesburg.com/business-community/business-events/#businessawards" rel="nofollow">Leesburg Business Award</a><span> </span>under the “Non-profit/philanthropic” category.</li></ul><h2 id="id-20240228MeetingoftheBoardofDirectors-WebsiteCommittee(MaggieToth)">Website Committee (Maggie Toth)</h2><h2 id="id-20240228MeetingoftheBoardofDirectors-LeesburgFacilityCommittee(JesseeMaloney)">Leesburg Facility Committee (Jessee Maloney)</h2><p>Scott Silvers updated on behalf of the Leesburg Facility Committee</p><h2 id="id-20240228MeetingoftheBoardofDirectors-PurcellvilleFacilityCommittee(DavePainter)">Purcellville Facility Committee (Dave Painter)</h2><p>Jonathan White updated on behalf of Purcellville Facility Committee</p><h2 id="id-20240228MeetingoftheBoardofDirectors-SchedulingCommittee(JenniferChu)">Scheduling Committee (Jennifer Chu)</h2><p><span class="confluence-embedded-file-wrapper"><a class="confluence-embedded-file" href="http://wiki.makersmiths.org/download/attachments/122848284/2024-02%20Board%20Report_Scheduling.pdf?version=1&modificationDate=1709053367400&api=v2" data-nice-type="PDF Document" data-file-src="http://wiki.makersmiths.org/download/attachments/122848284/2024-02%20Board%20Report_Scheduling.pdf?version=1&modificationDate=1709053367400&api=v2" data-linked-resource-id="122848889" data-linked-resource-type="attachment" data-linked-resource-container-id="122848284" data-linked-resource-default-alias="2024-02 Board Report_Scheduling.pdf" data-mime-type="application/pdf" data-has-thumbnail="true" data-linked-resource-version="1" data-can-edit="false" aria-label="2024-02 Board Report_Scheduling.pdf" draggable="false"><img src="http://wiki.makersmiths.org/rest/documentConversion/latest/conversion/thumbnail/122848889/1" height="250" alt="" draggable="false" /></a></span></p><h2 id="id-20240228MeetingoftheBoardofDirectors-NewsletterCommittee(MelissaKowalski)"><span style="letter-spacing: -0.008em;">Newsletter Committee (Melissa Kowalski)</span></h2><h2 id="id-20240228MeetingoftheBoardofDirectors-ITCommittee(ScottSilvers)">IT Committee (Scott Silvers)</h2><h2 id="id-20240228MeetingoftheBoardofDirectors-StandingRulesCommittee(JonathanWhite)">Standing Rules Committee (Jonathan White)</h2></div>
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<h1 id="id-20240228MeetingoftheBoardofDirectors-NewBusiness">New Business</h1><hr/><h2 id="id-20240228MeetingoftheBoardofDirectors-NB1:PurchaseanAdditionalWaiverStation(ScottSilvers)"><span style="color: rgb(23,43,77);">NB1: Purchase an Additional Waiver Station (Scott Silvers)</span></h2><p><strong><span style="color: rgb(23,43,77);">Issue: </span></strong><span style="color: rgb(23,43,77);">Prospective members and visitors to our spaces frequently arrive in groups of two, three or more. We have only one station at each location with which to fill out and sign our waiver. This step then becomes a bottleneck in the process, and is therefore frequently by-passed or dismissed. Non-signatories in the space become a risk to the welfare of the organization and potential liability if they should become injured.</span></p><p><strong><span style="color: rgb(23,43,77);">Solution: </span></strong><span style="color: rgb(23,43,77);">A second iPad or P.C. workstation that can function as a second fill out and sign station would virtually eliminate the bottleneck. This second station need not be dedicated, but should be able to switch to function as a WaiverForever kiosk during Open Houses, events and classes.</span></p><p><strong><span style="color: rgb(23,43,77);">Relevance to Tax Exempt Status: </span></strong><span style="color: rgb(23,43,77);">None</span></p><p><strong><span style="color: rgb(23,43,77);">Motion: </span></strong><span style="color: rgb(23,43,77);">Motion to approve IT Stewards acquisition of two Apple 8th Generation iPads and Mount-It counter-top frames which will then be mounted on counter-top(s), one each at each location to be used as fill-out and sign waiver stations. Allocation of funds from the Equipment Reserve not to exceed $300.00 </span></p><p><span style="color: rgb(23,43,77);">Motion seconded then withdrawn after discussion to be revisited as needed in the future.</span></p><h2 id="id-20240228MeetingoftheBoardofDirectors-NB2:WildApricotUpgrade(ScottSilvers)"><span style="color: rgb(23,43,77);">NB2: Wild Apricot Upgrade (Scott Silvers)</span></h2><p><strong><span style="color: rgb(23,43,77);">Issue: </span></strong><span style="color: rgb(23,43,77);">At least three times within the last year, we've had to archive or otherwise remove contact records from the Wild Apricot database due to reaching our plan limit of 2000 contacts. We are currently at 1750 of the 2000 limit. Spring and Summer are traditionally times of rapid growth due to table events at shows, fairs and other events. Reaching the limit (and constant purging) inhibits mining of our database for marketing purposes. And could inhibit our membership maintenance or growth.</span></p><p><strong><span style="color: rgb(23,43,77);">Solution: </span></strong><span style="color: rgb(23,43,77);">An upgrade from the 'Professional' plan to the 'Network' plan would vastly expand the contact limit to 5000 contacts, more than doubling individuals we can network with or market to. The cost of the upgrade would be a monthly increase of $200/mo for a total of $440/mo</span><strong><span style="color: rgb(23,43,77);">.</span></strong></p><p><strong><span style="color: rgb(23,43,77);">Relevance to Tax Exempt Status: </span></strong><span style="color: rgb(23,43,77);">None</span></p><p><strong><span style="color: rgb(23,43,77);">Motion: </span></strong><span style="color: rgb(23,43,77);"><span style="color: rgb(23,43,77);">Authorize the Treasurer to upgrade our WildApricot subscription plan to the Network plan, increasing the WildApricot monthly allowance from $288 to $440 per month, for a pro-rated increase to the approved annual Telecommunications budget of $1,368.</span></span></p><p><strong style="letter-spacing: 0.0px;">Vote: </strong>Motion does not carry.</p><h2 id="id-20240228MeetingoftheBoardofDirectors-NB3:ComputerRefresh(ScottSilvers)"><span style="color: rgb(23,43,77);">NB3: Computer Refresh (Scott Silvers)</span></h2><p><strong><span style="color: rgb(23,43,77);">Issue: </span></strong><span style="color: rgb(23,43,77);">We are in need of a recap for some of our computers and need additional workstations in some rooms.</span></p><p><strong><span style="color: rgb(23,43,77);">Solution: </span></strong><span style="color: rgb(23,43,77);">Purchase new computers that will allow upgrades as needed and reallocate any newer computers they replace to needed locations</span></p><p><span class="confluence-embedded-file-wrapper"><a class="confluence-embedded-file" href="http://wiki.makersmiths.org/download/attachments/122848284/Computer%20Refresh-2.pdf?version=1&modificationDate=1708650093637&api=v2" data-nice-type="PDF Document" data-file-src="http://wiki.makersmiths.org/download/attachments/122848284/Computer%20Refresh-2.pdf?version=1&modificationDate=1708650093637&api=v2" data-linked-resource-id="122848291" data-linked-resource-type="attachment" data-linked-resource-container-id="122848284" data-linked-resource-default-alias="Computer Refresh-2.pdf" data-mime-type="application/pdf" data-has-thumbnail="true" data-linked-resource-version="1" data-can-edit="false" aria-label="Computer Refresh-2.pdf" draggable="false"><img src="http://wiki.makersmiths.org/rest/documentConversion/latest/conversion/thumbnail/122848291/1" height="250" alt="" draggable="false" /></a></span><span class="confluence-embedded-file-wrapper"><a class="confluence-embedded-file" href="http://wiki.makersmiths.org/download/attachments/122848284/Computer%20Refresh_updated.pdf?version=1&modificationDate=1709171050693&api=v2" data-nice-type="PDF Document" data-file-src="http://wiki.makersmiths.org/download/attachments/122848284/Computer%20Refresh_updated.pdf?version=1&modificationDate=1709171050693&api=v2" data-linked-resource-id="122849052" data-linked-resource-type="attachment" data-linked-resource-container-id="122848284" data-linked-resource-default-alias="Computer Refresh_updated.pdf" data-mime-type="application/pdf" data-has-thumbnail="true" data-linked-resource-version="1" data-can-edit="false" aria-label="Computer Refresh_updated.pdf" draggable="false"><img src="http://wiki.makersmiths.org/rest/documentConversion/latest/conversion/thumbnail/122849052/1" height="250" alt="" draggable="false" /></a></span></p><p><strong><span style="color: rgb(23,43,77);">Relevance to Tax Exempt Status: </span></strong><span style="color: rgb(23,43,77);">None</span></p><p><strong><span style="color: rgb(23,43,77);">Motion: </span></strong><span style="color: rgb(23,43,77);">Move to allocate $13,000 to the IT Budget for the purchase of new computers, monitors, and accessories</span></p><p><span style="color: rgb(23,43,77);">Motion to postpone until next meeting</span></p><p><strong><span style="color: rgb(23,43,77);"><span style="color: rgb(23,43,77);">Vote: Motion to postpone carries by voice vote</span></span></strong></p><h2 id="id-20240228MeetingoftheBoardofDirectors-NB4:PurcellvillePlotterSteward(JenniferChu)"><span style="color: rgb(23,43,77);">NB4: Purcellville Plotter Steward (Jennifer Chu)</span></h2><p><strong><span style="color: rgb(23,43,77);">Issue: </span></strong><span style="color: rgb(23,43,77);">We don't currently have a steward for the Purcellville HP plotter. Randy Holland has expressed an interest in being the tool steward.</span></p><p><strong><span style="color: rgb(23,43,77);">Solution: </span></strong><span style="letter-spacing: 0.0px;">Appoint Randy Holland as the steward for the Purcellville HP plotter.</span></p><p><strong><span style="color: rgb(23,43,77);">Relevance to Tax Exempt Status: </span></strong><span style="color: rgb(23,43,77);">None</span></p><p><strong><span style="color: rgb(23,43,77);">Motion:</span></strong></p><ul><li><strong><span style="color: rgb(23,43,77);">NB4A: </span></strong><span style="color: rgb(23,43,77);">Move to waive 7 day advance notice</span><strong><span style="color: rgb(23,43,77);"><br/><strong style="letter-spacing: 0.0px;"><span>Vote: </span></strong></span></strong><span style="color: rgb(23,43,77);">Motion to waive 7 day advance notice carries by voice vote</span><strong><span style="color: rgb(23,43,77);"><br/></span></strong></li><li><strong><span style="color: rgb(23,43,77);">NB4B: </span></strong><span style="color: rgb(23,43,77);">Move to appoint Randy Holland as the steward for the Purcellville HP plotter.</span><strong><span style="color: rgb(23,43,77);"><br/><strong style="letter-spacing: 0.0px;"><span><span>Vote: </span></span></strong></span></strong><span style="color: rgb(23,43,77);"><span style="color: rgb(23,43,77);">Motion caries by voice vote</span></span></li></ul><h2 id="id-20240228MeetingoftheBoardofDirectors-NB5:AmendpreviouslyadoptedmotionallocatingfundsforCosplayRoom(JenniferChu)"><span style="color: rgb(23,43,77);">NB5: Amend previously adopted motion allocating funds for Cosplay Room (Jennifer Chu)</span></h2><p><strong><span style="color: rgb(23,43,77);">Issue: </span></strong><span style="color: rgb(23,43,77);">At the 1/31/2024 Board meeting, a motion was adopted to allocate up to $1724.66 to cover new furniture and tools as part of the Cosplay Room move, to be administered by the Cosplay steward(s). Prior to the vote, it was discussed that the $1,724.66 approved budget would only be spent on the items listed in the proposal and that any savings would go back to the organization. It is not possible to record in the minutes this discussion on how the allocated funds will be spent.</span></p><p><em><span style="color: rgb(23,43,77);">1/31/2024 Motion NB1 as adopted: Move to allocate up to $1724.66 to cover new furniture and tools as part of the Cosplay Room move, to be administered by the Cosplay steward(s).</span></em></p><p><a href="http://wiki.makersmiths.org/display/MAK/2024-01-31+Meeting+of+the+Board+of+Directors#id-20240131MeetingoftheBoardofDirectors-20240131MeetingoftheBoardofDirectors-NB1:FundsforCosplayRoom(JesseeMaloney)">2024-01-31 Meeting of the Board of Directors#20240131MeetingoftheBoardofDirectors-NB1:FundsforCosplayRoom(JesseeMaloney)</a></p><p><strong><span style="color: rgb(23,43,77);">Solution: </span></strong><span style="color: rgb(23,43,77);">Amend the previously adopted motion to clarify that the $1,724.66 Cosplay Room budget would only be spent on the items listed in the proposal and that any savings would go back to the organization.</span></p><p><strong><span style="color: rgb(23,43,77);">Relevance to Tax Exempt Status: </span></strong><span style="color: rgb(23,43,77);">None</span></p><p><strong><span style="color: rgb(23,43,77);">Motion: </span></strong></p><ul><li><strong><span style="color: rgb(23,43,77);">NB5A: </span></strong><span style="color: rgb(23,43,77);">Move to waive 7 day advance notice</span><strong><span style="color: rgb(23,43,77);"><br/><span>Vote: </span></span></strong><span style="color: rgb(23,43,77);">Motion to waive advance notice does not carry by voice vote</span></li><li><strong><span style="color: rgb(23,43,77);">NB5B: </span></strong>Move to amend the previously adopted motion to clarify that the $1,724.66 Cosplay Room budget would only be spent on the items listed in the proposal and that any savings would go back to the organization.<br/><strong style="letter-spacing: 0.0px;"><span>Vote: </span></strong><span style="color: rgb(23,43,77);">Motion not voted upon.</span></li></ul><p><br/></p></div>
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<h1 id="id-20240228MeetingoftheBoardofDirectors-OpenDiscussion">Open Discussion</h1><hr/><p>DISCUSSION MOVED TO MARCH 13, 7PM (not formal meeting, just open discussion).</p><p>Site Manager and Facility Committee roles and responsibilities</p><p>Leesburg Facility Real Estate options</p></div>
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<h1 id="id-20240228MeetingoftheBoardofDirectors-Adjournment">Adjournment</h1><hr/><p>Meeting adjourned by Jonathan White at 9:14pm</p></div>
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</div>Beverly Murdock2024-02-23T00:31:03Z