Page History

In person at Leesburg and virtual (https://meet.google.com/ese-azox-rje)

Attendance: Jim Waldron, Scott SilversMark Millsap, Bo Wernick, John Carter, Jennifer Chu

1) Committee Decisions (continuation of last month's discussion on proposed changes to the Committee section of the Standing Rules)

• Reviewed different ways to address/resolve disagreement between committee chairs and committee members.
• Decided that the less bureaucratic option would be to allow members to bring their concerns to the Board for resolution.  This can be done by adding a standing "Petitioner" section to the agenda for the monthly Board meetings.
• Jen will add this item to the agenda for the June Board meeting under Open Discussion.
• No further discussion needed.

2) Non-members as Directors and Officers (continuation of last month's discussion)

• This was briefly discussed. 
• Allowing non-Members as Directors and Officers was not a big concern since Directors are voted in by the general membership and Officers are appointed by the elected Directors, so there is accountability.
• No further discussion needed.

3) Bookkeeper as an Officer

• There was a concern that the Bookkeeper was not covered under the D&O insurance since the Bookkeeper is not an Officer position.  Making the Bookkeeper an Officer position would address this issue.
• Additional research was done and it was determined that the Bookkeeper is indeed covered under the D&O insurance.  Therefore, this is no longer a concern.
• No further discussion needed.

4) Next steps

• In the #rules-and-bylaws-review channel, on the Canvas, there is a running list of potential bylaws/standing rules changes to be evaluated. 
• There are currently about 14 items to be reviewed.  We can review the 14 items over the next 2 meetings and be done with bylaws and standing rules review.
• Jen will review the Canvas list and pick out 7 items to discuss at the next meeting.  She will post the 7 items to the #rules-and-bylaws-review channel in the next 2 weeks and add them to the agenda for the next meeting. 

Discussed items listed in the #rules-and-bylaws-review channel in the Canvas:

1) Director vacancies

• Discussed when it should be announced to the membership that a Director has resigned and that a Board seat is vacant.
• Discussed the start and close of the nomination and voting periods.
• Jim will draft language for review at the next committee meeting.

2) Code of Conduct

• XX
• XX.

3) Steward responsibilities . 

• Jen had made this comment, but feels that this can be handled without making any formal bylaws/standing rules changes.
• ==> DISREGARD

4) Disposal of equipment 

• It is unclear what this issue is about and we don't know who noted this issue.   
• The standing rules and bylaws are already clear regarding how equipment can be disposed of. 
• ==> DISREGARD 

5) Move Membership Types from Bylaws to Standing Rules

• The committee feels that the membership types are fine where they are.
• ==> DISREGARD

6) Corporate Membership

• Added a note to the bylaws.
• ==> PROPOSED CHANGE NEEDS TO BE APPROVED BY BOARD

7) Photo

• Need to undo the checkbox in the waiver form that asks for signer's consent to use their photo.
• Need to add line to the waiver form indicating that by signing the waiver, you consent to allow your photo to be used.
• Need to send out a notice to the general membership about revised waiver.  May need to have everyone re-sign the waiver.
• Need to ask lawyer if we need to include language in the bylaws and standing rules.

6) Next meeting - Monday, August 19th 5) Next meeting - Monday, July 22nd at 7 pm at the Leesburg space and virtual