In person at Leesburg and virtual (https://meet.google.com/ese-azox-rje)
Attendance: Jim Waldron, Mark Millsap, Bo Wernick, John Carter, Jennifer Chu
Discussed items listed in the #rules-and-bylaws-review channel in the Canvas:
1) Director vacancies
- Discussed when it should be announced to the membership that a Director has resigned and that a Board seat is vacant.
- Discussed the start and close of the nomination and voting periods.
- Jim will draft language for review at the next committee meeting.
2) Code of Conduct
- XX
- XX.
3) Steward responsibilities .
- Jen had made this comment, but feels that this can be handled without making any formal bylaws/standing rules changes.
- ==> DISREGARD
4) Disposal of equipment
- It is unclear what this issue is about and we don't know who noted this issue.
- The standing rules and bylaws are already clear regarding how equipment can be disposed of.
- ==> DISREGARD
5) Move Membership Types from Bylaws to Standing Rules
- The committee feels that the membership types are fine where they are.
- ==> DISREGARD
6) Corporate Membership
- Added a note to the bylaws.
- ==> PROPOSED CHANGE NEEDS TO BE APPROVED BY BOARD
7) Photo
- Need to undo the checkbox in the waiver form that asks for signer's consent to use their photo.
- Need to add line to the waiver form indicating that by signing the waiver, you consent to allow your photo to be used.
- Need to send out a notice to the general membership about revised waiver. May need to have everyone re-sign the waiver.
- Need to ask lawyer if we need to include language in the bylaws and standing rules.
6) Next meeting - Monday, August 19th at 7 pm at the Leesburg space and virtual