Time and Location:

7pm ET Virtual Meeting https://meet.google.com/cih-ehxi-wbc

Call to Order:

Meeting called to order by (NAME HERE) at (TIME HERE).

Consent Agenda

Any Board Member may make a motion in the Consent Agenda.  The purpose of the Consent Agenda is to propose motions that have been discussed by Board Members in advance and/or are expected to pass without objection.  If the item does not fit this description, it should be proposed in New Business. Discussion of Consent Agenda items should be done via Slack prior to the meeting.  Any Board Member present at the meeting may request that an item be moved from the Consent Agenda to New Business.  The motions in the Consent Agenda (after any items are moved to New Business) may be passed as a group if there are no objections.  Any motion that requests spending $250 or more must include a section on "Relevance to our tax exempt purpose".

CA1: Appoint Ralph Pugh as CO2 Laser Cutter Co-Steward (Scott Silvers)

Issue: The CO2 Laser Cutters need more consistent maintenance and cleaning.

Solution: Add Ralph Pugh as Co-Steward of CO2 Laser Cutters

Relevance to Tax Exempt Status: None

Motion: Move to add Ralph Pugh as a CO2 Laser Cutter Co-Steward

Second: 

Vote: 

CA2: TITLE (Person Proposing)

Issue: 

Solution: 

Relevance to Tax Exempt Status: 

Motion:

Second: 

Vote: 

CA3: TITLE (Person Proposing)

Issue: 

Solution: 

Relevance to Tax Exempt Status: 

Motion:

Second:  

Vote: 

Approval of Prior Minutes

2025-01-29 Meeting of the Board of Directors

Motion: 
Second:
Vote:

Officer Reports

Chairperson:

INSERT REPORT HERE

Secretary:

INSERT REPORT HERE

Treasurer:

INSERT REPORT HERE

President:

INSERT REPORT HERE

Committee Reports:

Membership Committee (Ken Fuentecilla)

Marketing Committee (Sally Soles)

Website Committee (Vacant)

Leesburg Facility Committee (John Carter)

Purcellville Facility Committee (Dave Painter)

Scheduling Committee (Jennifer Chu)

Newsletter Committee (Jenna Conn)

IT Committee (Scott Silvers)

Standing Rules Committee (Jennifer Chu)

Finance Committee (Mary Waldron)

Unfinished Business

OB1: TITLE (Person Proposing)

Issue: 

Solution: 

Relevance to Tax Exempt Status: 

Motion: 

Second: 

Vote: 

New Business

NB1: Reinstate Grant Committee (Jim Waldron)

Issue: Grant Committee has been inactive and we would like to resurrect activity in the arena.

Solution:   Reinstate the Grant Committee.  The committee will put together resources and procedures to be used to apply for grants and will apply for such suitable compatible grants as can be found.  The Treasurer is on-board to support tracking and reporting.  The committee will also look at donation processes and potentially instate a sub-committee.  The committee will be active on the Slack grant_writing channel, will hold regular meetings, post minutes of those meetings, and report monthly to the board (as required by our Standing Rules).  Where necessary, any procedures will be brought to the Board for review (i.e. approval of submissions, signature of the president or chair).

Relevance to Tax Exempt Status: None

Motion:  Move to reinstate Grant Committee with members John Carter, Diane Bollinger, Owen Dohtery, Carol Grigg, Mary Waldron, and Jim Waldron – chair.

Second: 

Vote: 

NB2: New CNC Plasma Table Steward (Jim Waldron)

Issue: Additional CNC Plasma Table Steward

Solution: New CNC Plasma Table at Purcellville is under repair and we hope to have it operational soon. Ian Schue has been doing the lion's share of the work on replacing the mouse eaten wiring and various other parts to bring this project to fruition.  As a result, he has gained a deep understanding of the machine, its operation, and repair. Name Ian Schue as additional Steward.

Relevance to Tax Exempt Status: None

Motion: Move to name Ian Schue as a co-steward for the CNC Plasma Table

Second: 

Vote: 

NB3:  Purcellville 3D Printing Steward (Jim

Waldron for Dave Painter)

Issue: Purcellville could use it's own 3d Printing Steward to manage and maintain the 3D printers at Purcellville

Solution: Appoint Robert Johnson

Relevance to Tax Exempt Status:  None

Motion:  Appoint   Move to appoint Robert Johnson as Purcellville 3D Printing Steward.

Second: 

Vote: 

NB4:  Sewing Machine Donation (Scott Silvers for Jessee Maloney)

Issue:  Sew Margarbo wants to donate a Janome MC15000, retailing for $13k currently, to Makersmiths.
https://www.janome.com/product/horizon-quilt-maker-memory-craft-15000/

Solution: Accept the donation.   The Sewing, Arts & Crafts (Jessee) would like to take the machine. She has the exact same model at home and can train all the sewing instructors / students on how it works.

Relevance to Tax Exempt Status:  None

Motion:  Move to accept the donation from Sew Margarbo.

Second: 

Vote: 

NB5:  Roland LEF2-200 UV Printer Maintenance. (Scott Silvers for Jessee Maloney)

Issue:  The LEF2-200’s white and color heads are out of alignment, resulting in unacceptable results for members who use the white ink print jobs. Alignment tests have been documented and show that it’s getting more out of alignment each week. Only a Roland technician can re-calibrate the machine and the last time it was done was over two years ago. However, there doesn’t seem to be a maintenance budget for the uv printer to cover this

Solution: UV printer steward Jessee M. would like $1000 added to the yearly maintenance budget for the UV printer to cover this technician visit and possible others.

Relevance to Tax Exempt Status:  None

Motion:  Move to add $1000 to the UV Printer Maintenance Budget.

Second: 

Vote: 

NB6:  Roland LEF2-200 UV Printer Maintenance. (Scott Silvers for John Dubelko)

Issue:  The chairs in the lower building classroom need replacing and only five of the chairs fit below the tables. The chairs are over 7 years old and were donated to Makersmiths used. The lower building classroom is hosting more and more classes, speeding the delamination of the faux leather. Kidwind, Ceramics, Stained Glass, Cricut and other classes are held in the lower building classroom on a weekly basis.

Solution: Buy new chairs and a larger table for the lower building classroom.

Relevance to Tax Exempt Status:  None

Motion:  Move to allocate $1,300 for six chairs in the lower building classroom and one table. The chairs must be purchased by April 30, 2025 and any remaining allocation of funds returned to the general fund. Funds will come from the operations account.

Second: 

Vote: 

Open Discussion

Adjournment

Meeting adjourned by NAME at TIME