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Closed Session. 11

Adjournment 11

Time and Location:

Makersmiths Leesburg Lower Classroom and on-line

7pm ET, Virtual Meeting https://meet.google.com/cih-ehxi-wbc

Call to Order:

Meeting called to order by Evin Grano at x:xx PM.

Approval of Prior Minutes

2025-05-28 Meeting of the Board of Directors

Motion by Jonathan White to approve prior meeting minutes

Second:

Vote:

Consent Agenda

Any Board Member may make a motion in the Consent Agenda.  The purpose of the Consent Agenda is to propose motions that have been discussed by Board Members in advance and/or are expected to pass without objection.  If the item does not fit this description, it should be proposed in New Business. Discussion of Consent Agenda items should be done via Slack prior to the meeting.  Any Board Member present at the meeting may request that an item be moved from the Consent Agenda to New Business.  The motions in the Consent Agenda (after any items are moved to New Business) may be passed as a group if there are no objections.  Any motion that requests spending $250 or more must include a section on "Relevance to our tax exempt purpose".

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Relevance to Tax Exempt Status: 

Motion: 

Second: 

Vote: 

Officer Reports

Chairperson:

Thank you to everyone for your support over the last few years.  Looking forward to just being a regular board member for this year.

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Insert treasurer report .PDF

President:

No Report

Committee Reports:

Membership Committee (Ken Fuentecilla)

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No meeting this month. Nothing to report.

Unfinished Business

OB1: TITLE (Person Proposing)

Issue: 

Solution: 

Relevance to Tax Exempt Status: 

Motion: 

Second: 

Vote: 

New Business

NB1: IT Report (Jim W)

Issue: More and more our organization runs on Information Technology (IT).  The Board needs to know that our IT resources are ready, secure, and functional.  There is no longer an IT Committee, so there is no longer a requirement for the Committee to file a report with the Secretary 7 days in advance.

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Motion: Move to require IT Stewards to file an IT Report with the Secretary 7 days in advance of each Board meeting.

Second: 

Vote: 

NB2: Formalize a Makersmiths Fund Raiser for the October Event (Jim for Treasurer)

Issue: We are only allowed 3 fundraisers per year at which we can sell Makersmiths merchandise.  We need to have a formal record indicating a Fund Raising Event.

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Motion: Move to allocate $75 to the HP plotter budget.

Second: 

Vote: 

NB4: Appoint Isaac Bowser as Cosplay co-steward. (Jen for Treasurer)

Issue: Mary Waldron is resigning as co-steward of Cosplay to provide unbiased financial decisions with regards to shops/tools and avoid the appearance of conflict of interest.  Isaac Bowser is nominated as the co-steward of Cosplay.  He is experienced on most of the MS machines used to make Cosplay costumes and props and has made many Cosplay items.

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Motion: Move to appoint Isaac Bowser as Cosplay co-steward..

Second: 

Vote: 

NB5: Multiple Stewards (Jen for Treasurer)

Issue: It is in the best interest of Makersmiths to have at least 2 co- stewards for every current and future shop/tool.

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Motion: Move to have every shop/tool steward that does not have a co-steward train another member and nominate them to the Board by the end of December.

Second: 

Vote: 

NB6: More Instructors (Jen for Treasurer)

Issue: More instructors are needed to fill the demand for red tool training.  Makersmiths in the past held Train the Trainer classes that were successful and recently did again with 3D printing adding 2 new instructors. 

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Motion: Move to have Instructors of red tool classes that have only one or two instructors schedule through the scheduling committee at least one Train the Trainer class before December.

Second: 

Vote: 

NB7: Multiple Stewards (Jen for Treasurer)

Issue: More Facebook and social media postings are needed and there is an insufficient number of trained members with access to post (only 1 member has access).

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Motion: Move that the President ( the one member with access to post) will train at least 2 volunteer members and provide them with access to post on Facebook and other social media platforms before the next Board meeting.

Second: 

Vote: 

NB8: Multiple Media Posters (Jen for Treasurer)

Issue: More Facebook and social media postings are needed and there is an insufficient number of trained members with access to post (only 1 member has access).

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Motion: Move that the President ( the one member with access to post) will train at least 2 volunteer members and provide them with access to post on Facebook and other social media platforms before the next Board meeting.

Second: 

Vote: 

NB9: New chair for Bylaws and Standing Rules Committee (Jen)

Issue: Jennifer Chu would like to step down as the chair of the Bylaws and Standing Rules Committee as she cannot commit the time and attention necessary to manage the committee to discuss and review proposed revisions to the bylaws and standing rules.

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Motion: Move to appoint Jonathan White as chair of the Bylaws and Standing Rules Committee.

Second: 

Vote: 

NB10: Adjustment to Suggested Donation Schedule (Jim for Dawn Martin, Treasurer.  Scott Silvers for Scott.)

Issue: 1. The Frame Shop Steward, Dawn Martin, has donated lots of mat boards to Makersmiths for Members to use.  Mat boards are used in picture framing to create a visual separation between the art work and the frame.  The mat board also can keep the artwork separated from the glass.  The donated mat boards are older, but seem to be in very good shape.  All boards are 32" x 40" and archival acid-free.

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            Makersmiths-Provided Material/Media/Consumable

Second: 

Vote: 

Open Discussion

Bookkeeper needs access to bookkeeper@makersmiths.org account.

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Change of funding for the Makers Market / Fundraiser event.  This is just about how costs should be accounted.

Notes:

Closed Session

Brief closed session.

Adjournment

Meeting adjourned by NAME at TIME

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