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Membership Committee (Ken Fuentecilla)

Report received 1/21

Marketing Committee (Vacant)

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Scheduling Committee (Jennifer Chu)

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IT Report

Recieved 1/21.

Newsletter Committee (Meaghen Flynn - pending)

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Standing Rules Committee (Jonathan White)

Board Report – Bylaws and Standing Rules

-          No meeting this month.

-          JW reviewed the Canvas in Slack and added a few items for next meeting. 

-          Conflict of Interest Policy, Independent Contractor Agreement, process  for revocation of Red Tool Authorization and process for emergency temporary suspension of a Membership by Directors/Officers seem to be key things to address next.

-          Welcome input from wider community if any other suggestions.

Finance Committee (Mary Waldron)

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Motion: Move to issue Debit Cards to Dave Painter (Facility Steward Purcellville), John Carter (Facility Steward Leesburg), Rob Donahue (IT Steward), and Leesburg Snack Steward (TBD) in accordance with and after their execution of the Debit Card Use Agreement.

Second: 

Vote: 

NB4:  Waive 7 day notice to consider NB5

Motion:  Waive 7 day notice to consider NB5.

Second:

Vote:

NB5:  New Plotter (Jonathan)

Issue: The plotter in Purcellville is basically dead. It’s old, doesn’t print every time, and is not worth further investment of time or money in trying to make it work.
Solution: Purchase a new Canon TM-340 (36”) directly from Canon or B&H Photo. Canon is being selected over HP because of the ability to refill the cartridges to save substantially on ink costs in the future.

• There were some good looking HP models and a recommendation for an HP T-650, but HP doesn’t seem to support ink refills of any kind on newer models and has active methods in place to stop refills or after market ink cartridges.
• Correspondence was made with InkOwl who supply ink refills and the TM-340 was recommended as a good entry level model. The TM-350 is about $2k more, the resolution is the same, and the only benefits are larger ink cartridges, a different catch basket, and slightly faster print times.
• Other Canon options considered were:
  • GP-300 – 36” printer with 6 colors (C,M, Y, Black, and Matte Black plus a fluorescent pink ink for ~$5.5k. Same resolution as the TM-340, same droplet size, same number of nozzles, larger ink cartridges, refillable ink available except for the pink.
  • TX-3200 – 36” printer with 5 colors, refillable ink, same resolution, droplet size, etc. as TM-340, but marketed as a “fine art” printer for $7.5k
  • TX-4600 – 44” recommended by the person at Inkowl, more nozzles, but has 11 color inks so way too many refills to do. $6k roughly, but newer than TX-3200.
• No proposal to change existing fee structure for consumables.

Relevance to Tax Exempt Status: None

Motion: Move to allocate $2,750 from the Equipment Reserve Fund to purchase a Canon TM-340 to replace the HP plotter in Purcellville. Any funds not spent by Feb 28, 2026 will be returned to the Equipment Reserve Fund. and to change the name of account 63245 “MSP HP Plotter” to “MSP Plotter” (if this is necessary), and to increase the budget in account 63245 to $500 from the current $200 in the annual operating budget, and to appoint Jonathan White as the Plotter Steward.

Open Discussion

Explanation of Snack Expenses and UBIT

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