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Committee Reports:

Membership Committee (Ken Fuentecilla)

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Motion: Move to issue Debit Cards to Dave Painter (Facility Steward Purcellville), John Carter (Facility Steward Leesburg), Rob Donahue (IT Steward), and Leesburg Snack Steward (TBD) in accordance with and after their execution of the Debit Card Use Agreement.

Second: 

Vote: 

NB4:  Waive 7 day notice to consider NB5 and NB6

Motion:  Waive 7 day notice to consider NB5.

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Motion: Move to allocate $2,750 from the Equipment Reserve Fund to purchase a Canon TM-340 to replace the HP plotter in Purcellville. Any funds not spent by Feb 28, 2026 will be returned to the Equipment Reserve Fund. and to change the name of account 63245 “MSP HP Plotter” to “MSP Plotter” (if this is necessary), and to increase the budget in account 63245 to $500 from the current $200 in the annual operating budget, and to appoint Jonathan White as the Plotter Steward.

Second:

Vote:

NB6: Accountant Agreement (Jim for Treasurer)

Issue: Work agreement for our Accountant
Solution: This agreement will cover State Sales Tax Accounting and Reporting, some standard day to day transaction posting, anc creation of our monthly Financial Reports.  Costs for this service are already included in the 2026 Budget.

Relevance to Tax Exempt Status: None

Motion: Move to execute Gadfly Ledgers Bookkeeping Engagement Letter.

Second:

Vote:

Open Discussion

Explanation of Snack Expenses and UBIT

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