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Meeting called to order by Evin Grano at x7:xxpm03  pm.

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2025-9-27 Meeting of the Board of Directors

Motion by xxx Evin to approve prior meeting minutes

Second:  Jim

Vote:     Passes by voice vote

Consent Agenda

Any Board Member may make a motion in the Consent Agenda.  The purpose of the Consent Agenda is to propose motions that have been discussed by Board Members in advance and/or are expected to pass without objection.  If the item does not fit this description, it should be proposed in New Business. Discussion of Consent Agenda items should be done via Slack prior to the meeting.  Any Board Member present at the meeting may request that an item be moved from the Consent Agenda to New Business.  The motions in the Consent Agenda (after any items are moved to New Business) may be passed as a group if there are no objections.  Any motion that requests spending $250 or more must include a section on "Relevance to our tax exempt purpose".

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Motion: Move to announce Election for a new Board Member at the next Member meeting.

Consent agenda passes by voice vote.

Officer Reports

Chairperson:

nothing to report

Secretary:

Despite requests, some Committee Reports are not being submitted.  I am attempting to work with these Chairpersons.

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President:

Kiln working.  3D printing new volunteers. HVAC in MS-P helping.  

Committee Reports:

Membership Committee (Ken Fuentecilla)

Marketing Committee (Vacant)

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Scheduling Committee (Jennifer Chu)

No Report received 12/12.

IT Report

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Standing Rules Committee (Jonathan White)

No report receivedReport Received.  Via Slack

Finance Committee (Mary Waldron)

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Motion: Move to adopt the 2026 budget as presented.

Second:  Evin

Vote:  Passes by voice vote.

NB2:  IT Capital Investment (Jim for Rob)

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Motion: Move to adopt IT Capital Investment Proposal - Incremental workstation refresh Recommended - Solution #1.  Expenditure of $3,400.00 (slightly more than the $3,073.00 to accommodate any price shifts since the proposal submission) to be drawn from the Equipment fund.  Expenditure to be completed by March 30 2026 with any remaining funds returned to the Equipment fund.

Second: Jen

Vote:  Passes by voice vote

NB3:

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  Frame Shop Reimbursement (Johnathan)

 Issue: At the November BOD meeting, the Frame Shop Maintenance Budget was underspent by $413.37 YTD.  There are excess budgeted funds for maintenance that can be utilized for a small improvement to the shop.

Solution:  Approve purchase of a table for the mat cutter to come from the Frame Shop Maintenance Budget for no more than $50.00 to be spent by 12/31/2025.  The $50 for this table was already spent by Dawn Martin.  The table has been in place for a few months and funds and have been approved through the maintenance budget to add casters to the table.  This motion is basically just to reimburse Dawn.

Relevance to Tax Exempt Status: None

Motion: Move to reallocate $50.00 from the Frame Shop Maintenance Budget to a newly created Frame Shop Improvements Project, to be spent by the stewards before 12/31/2025.

Second:Erin

Amendment:  Move to extend date of new purchase date for frame shop to December 31st 2025.

Second: Jen

Vote to accept Amendment:  Passes by voice vote

New Motion: .

Erin: Move to waive 7 day advance notification for Simms/Showers bill.

Second: Jonathan

Vote: Passes by voice vote

Erin: Approve payment of $411.30 to Simms/Showers

Second: JenSecond:

Vote: Passes by voice vote.  1 Nay

Open Discussion

3D Printer Shop. Plan will be developed for consolidation, sale, disposal, and potential purchase of additional Bambu machines.

Plotter.  Do we really want one ?  If so, we need a reliable one.  (The one we have is problematic and has been struck by lightning at least once.)

MS-P Compressor.  We are eventually (soon) going to need a new one.

Executive Session

None.

Adjournment

Meeting adjourned by Evan at x8:xx  P36

Next Board Meeting will be January 28th.  Seasons greetings !