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Vote: Passes by Voice Vote.

NB5: Reallocation of MS-P

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Approved Project funds (Jim for Dave Painter)

 Issue: Several projects that were slated for earlier this year were completed for less than projected or determined not needed. Dave Painter (MS-P Facility Steward) would like to reallocate unspent Facilities budget to some new and more pressing items.

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Relevance to Tax Exempt Status: None

Motion: Move to reallocate approve new needs from the MS-P Facility projects budget to the following itemsApproved Projects budget: 

HVAC lower building - $3,800.  Purchase new split units to replace the current non-functional unit.

Replace 21 light fixtures - $2,300.  Purchase replacement LED light fixtures to replace current non-functional (and obsolete) fixtures.

Second: Jonathan

Vote:

NB6: Slack Use, Data Privacy and Retention (Jonathan White)

 Issue: Makersmiths needs to clarify use and monitoring of our electronic, data, and communication systems.

Solution: Add section 15 to the Standing Rules

Amendment by Jonathan :  Remove, HVAC lower building - $3,800.  Purchase new split units to replace the current non-functional unit.

Second: Evin

Motion becomes:Relevance to Tax Exempt Status: None

Motion: Move to adopt new Section 15 to the Standing Rules.

Second: 

Vote:

NB7: Consent in Lieu addition to Bylaws (Jonathan W)

 Issue: The Board would like to be able to conduct business by email for some corporation business.

Solution: Add Section 4.11 to the Bylaws allowing per Virginia Code §13.1-865 business to be conducted outside of Board Meetings but only in the case where the vote for any motion is unanimous (all Directors in favor).

approve new needs from the MS-P Facility Approved Projects budget:  Replace 21 light fixtures - $2,300.  Purchase replacement LED light fixtures to replace current non-functional (and obsolete) fixtures.

Vote to amendment:  Passes by voice vote (1 nay)

Vote: Passes by voice vote.

NB6: Slack Use, Data Privacy and Retention (Jonathan White)

 Issue: Makersmiths needs to clarify use and monitoring of our electronic, data, and communication systems.

Solution: Add section 15 to the Standing Rules

Relevance to Tax Exempt Status: None

Motion: Move to adopt and include section 4.11 in the Makersmith Bylaws.new Section 15 to the Standing Rules.

Second:  Jim

Vote: Passes by voice vote.

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NB7: Consent in Lieu addition to Bylaws (Jonathan W)

 Issue: The Ceramics department has only 1 functioning kiln (L&L) and the number of regular users continues to grow. This L&L kiln is quite old and is showing wear with regular breakdowns. It is also designed for cone 6 maximum, and running high fire glazes at this temp is putting additional load on the components. The small kiln (Bartlett) has very limited volume and is primarily good for test firing. The manual kiln is in poor condition and cannot be run reliably or unattended. The backlog of pieces is exceeding the current kiln schedule, forcing users to wait or take their pieces elsewhere. With adding red tool classes and multi-session classes, this need will grow even more.

Solution:Approve funding to purchase a new kiln. This new kiln will provide the ability for Makersmiths to fire twice as many pieces, it will reduce the time commitment of volunteers for firing cycles, and ensure outages of the L&L kiln don't cause a shutdown of the studio. Suggested kiln options and infrastructure are attached for reference.

Relevance to Tax Exempt Status: None

Motion: Move to allocate $7200 from "10201 Equipment Reserve" to a new project budget for a Kiln and minor upgrade needs for ventilation and shipping. Money is to be spent before 3/31/2025 and return any unspent funds to the Equipment reserve fund.

Second: 

Vote:

Open Discussion

Regarding advice from our Non-Profit Tax Attorney.

Executive Session

Board would like to be able to conduct business by email for some corporation business.

Solution: Add Section 4.11 to the Bylaws allowing per Virginia Code §13.1-865 business to be conducted outside of Board Meetings but only in the case where the vote for any motion is unanimous (all Directors in favor).

Relevance to Tax Exempt Status: None

Motion: Move to adopt and include section 4.11 in the Makersmith Bylaws.

Second: Jim

Vote: Passes by Voice Vote.

NB8: New Kiln for Ceramics (Bo W)

 Issue: The Ceramics department has only 1 functioning kiln (L&L) and the number of regular users continues to grow. This L&L kiln is quite old and is showing wear with regular breakdowns. It is also designed for cone 6 maximum, and running high fire glazes at this temp is putting additional load on the components. The small kiln (Bartlett) has very limited volume and is primarily good for test firing. The manual kiln is in poor condition and cannot be run reliably or unattended. The backlog of pieces is exceeding the current kiln schedule, forcing users to wait or take their pieces elsewhere. With adding red tool classes and multi-session classes, this need will grow even more.

Solution:Approve funding to purchase a new kiln. This new kiln will provide the ability for Makersmiths to fire twice as many pieces, it will reduce the time commitment of volunteers for firing cycles, and ensure outages of the L&L kiln don't cause a shutdown of the studio. Suggested kiln options and infrastructure are attached for reference.

Relevance to Tax Exempt Status: None

Motion: Move to allocate $7200 from "10201 Equipment Reserve" to a new project budget for a Kiln and minor upgrade needs for ventilation and shipping. Money is to be spent before 3/31/2025 and return any unspent funds to the Equipment reserve fund.

Second: Jen

Amendment change money to be spend date:  Amend motion to:  Move to allocate $7200 from "10201 Equipment Reserve" to a new project budget for a Kiln and minor upgrade needs for ventilation and shipping. Money is to be spent before 3/31/2026 and return any unspent funds to the Equipment reserve fund.

Vote on amendment second: Johathan

Vote on amendment: carries by Voice vote (1 nay)

Vote: vote fails by voice vote.

Director missing 3 meetings in a row Scott Silvers

Bylaws 2.2.2

Open Discussion

Regarding advice from our Non-Profit Tax Attorney.

Executive Session

Regarding advice from our Non-Profit Tax Attorney and the bill overage.

Move to waive 7 day

second: Jim

Vote:  Passes by voice vote

Move to pay today $810.40 to SimmsShowers reluctantly.

Second: Bo

Vote:  Passes by voice vote (1 nay)Regarding advice from our Non-Profit Tax Attorney.

Adjournment

Meeting adjourned by Evan at x:xx9:25  Passed by voice vote (1 nay)