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Meeting called to order by Evin Grano at x7:xx 00 PM.
Name Position Term In Attendance | |||
Jonathan White | Board Member | 2023-2026 | |
Scott Silvers | Board Member | 2023-2026 | Y |
Brad Hess | Board Member | 2025-2028 | Y |
Jim Waldron | Board Member, Secretary | 2025-2028 | Y |
Jennifer Chu | Board Member | 2024-2027 | Y |
Bo Wernick | Board Member | 2024-2027 | Late |
Evin Grano | Board Member, Chairperson | 2024-2027 | Y |
Mary Waldron | Treasurer | 2025-2026 | Y |
Diane Bollinger | President | 2025-2026 | Y |
Christa Stern | Bookkeeper | 20262025-2026 | Y |
Approval of Prior Minutes
2025-05-28 Meeting of the Board of Directors
Motion by Jonathan White Evan to approve prior meeting minutes
Second: Jim
Vote: Passed by voice vote
Consent Agenda
Any Board Member may make a motion in the Consent Agenda. The purpose of the Consent Agenda is to propose motions that have been discussed by Board Members in advance and/or are expected to pass without objection. If the item does not fit this description, it should be proposed in New Business. Discussion of Consent Agenda items should be done via Slack prior to the meeting. Any Board Member present at the meeting may request that an item be moved from the Consent Agenda to New Business. The motions in the Consent Agenda (after any items are moved to New Business) may be passed as a group if there are no objections. Any motion that requests spending $250 or more must include a section on "Relevance to our tax exempt purpose".
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Officer Reports
Chairperson:Thank
you to everyone for your support over the last few years. Looking forward to just being a regular board member for this yearI appreciate work being done by Sec preparing Agenda. Remember to read the agenda in advance.
Secretary:
Motions are now DUE by 10am on the Wednesday a week before the Board Meeting. It is impossible to prepare and post the Agenda at 7pm on the Wednesday before the Board meeting with motions arriving last minute. The Bylaws 4.4.2 ‘require’ the Agenda to be posted a week in advance of the Board meeting. Motions not received by the deadline will not be included.
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President:
No Report
Committee Reports:
Membership Committee (Ken Fuentecilla)
2026 budget time approaching. Email to Stewards in September to discuss process. Budgets will be due in October.
Will be creating fund raising income account for the October event (t-shirts and silent auction) and donations and expenses.
Recommend $20K to funds (10 each)
President:
Bambu printer classes working, 19 people signed off, 2 extra instructors. More classes on schedule.
Committee Reports:
Membership Committee (Ken Fuentecilla)
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Marketing Committee (Vacant)
Octo has not yet renewed (corporate member) Second request will be sent.
Other corporate member renews in November. (Mitre)
Marketing Committee (Vacant)
Leesburg Facility Committee (Leesburg Facility Committee (John Carter)
Nothing to report.
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The town has had three roofing contractors out to assess roofing repairs. I left a message for Josh Goff to give me a progress report but haven’t heard back from him yet. I expect I’ll have more info before board meeting so will update when I hear something.
Purchase of replacement & new equipment for MSP
The new band saw and table saw have arrived and are only waiting for the electric to be upgraded before we can install them.
The new miter saw was out of stock when I went to buy it but is available now. I should have it in Purcellville by the time the board meeting rolls around.
Most of the new tooling for the Bridgeport mill has arrived, we’re just waiting for a couple of stragglers to arrive.
Electrical Work and items discussed last month Correct wiring for lights in ceramics (boxes were left open, boxes are too small for number of wires in them. Add box extensions and covers) Done
Add 120v outlets for pottery wheels (Run a new circuit from new panel to ceramics room and provide two outlets on South wall) Work started but not yet completed
Add 220 v 3-phase outlet on Bridgeport mill for power feed (Find a box to mount on back of mill and run cord from box to wall outlet. Split power inside box to feed motor and run second line to outlet box for power feed) No progress
Add 220 v outlet for plasma cutter (turns out the plasma cooler requires a separate 220 v supply. Run wires from existing 220 outlet to a new box with outlet to service the cooler) No work done, sufficient receptacles already exist in area.
Add 220 v 3-phase outlet for Grob band saw ( expand existing box for mill and run two additional boxes, one for Grob Band saw and one for Wilton Drill Press) Not yet done – Waiting for final arrangement of machines in metal shop.Fabricate and Install blade guides for Grob band saw Done
Replace clear siding on air compressor sheds for both buildings Not critical until winter
Fix small kiln in ceramic shop (programable controller is shot) We’ll take a look after the plasma cutter rebuild is completed
Source installation kit for LG mini-Split for lower building (Need copper tubing and electrical lines) Still researching availability
Run electric for Mini-Split for lower building (run a new 220 v line from Service panel in Kiln Room out through the back wall and over to the LG mini split) in progress
Replace missing insulation on refrigerant lines for mini-split in laser/frame shop. Need to obtain Insulation.
Still no movement on lawn mowing help for Purcellville. I’m looking for guidance from the Board on how to proceed.
Miter saw was backordered. Will attempt consent in leiu.
New donation from Northrup, deburring machine.
Electrical wiring - costs have gone up (doubled). Will likely exceed budget item.
Scheduling Committee (Jennifer Chu)
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Motion: Move to require IT Stewards to file an IT Report with the Secretary 7 days in advance of each Board meeting.
Second: Brad
Vote: Passed by voice vote.
NB2: Formalize a Makersmiths Fund Raiser for the October Event (Jim for Treasurer)
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Motion: Move to Formally designate a Fund Raiser to be held in conjunction with the October Makers Market Event.
Second: Jen
Amendment: Move to Formally designate a Fundraiser to be held in conjunction with the October Makers Market Event.
Second: Brad
Vote on accepting amendment: Passes on voice vote
Vote: Passes on voice vote.
NB3: Additional Funding for HP Plotter Supplies
Issue: HP plotter has exceeded its budget due to lack of a Steward at Budgeting time and incorrect estimate of expenses. This addition will cover the overage and provide additional funding for the balance of the year.
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Motion: Move to allocate $75 to the HP plotter budget.
Second: Evan
Vote:
Amendment:Move to allocate $75 to the HP plotter budget from the General Fund.
Second: Jen
Motion withdrawn.
Vote on new language:
Vote: Passes by voice vote.
NB4: Appoint Isaac Bowser as Cosplay co-steward. (Jen for Treasurer)
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Relevance to Tax Exempt Status: None
Motion: Move Move to appoint Isaac Bowser as Cosplay co-steward..
Second: Brad
Vote: Passes by voice vote.
NB5: Multiple Stewards (Jen for Treasurer)
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Motion: Move to have every shop/tool steward that does not have a co-steward train another member and nominate them to the Board by the end of December.
Second: Jim
Brad: Move to postpone motion.
Second: Evan
Vote to postpone: Passes by voice vote. One abstention
Vote:
NB6: More Instructors (Jen for Treasurer)
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Motion: Move to have Instructors of red tool classes that have only one or two instructors schedule through the scheduling committee at least one Train the Trainer class before December.
Second: Jim
Vote:
Evan: Move to postpone motion.
Second: Brad
Vote to postpone: Passes by voice vote. One abstention.
Vote:
NB7: Multiple Stewards (Jen for Treasurer)
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Motion: Move that every shop/tool steward that does not have a co-steward will train another member and nominate them to the Board by the end of December.
Second:
Vote:
Motion Withdrawn.
NB8: Multiple Media Posters (Jen for Treasurer)
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Motion: Move that the President ( the one member with access to post) will train at least 2 volunteer members and provide them with access to post on Facebook and other social media platforms before the next Board meeting.
Second:
Vote:
Motion Withdrawn
NB9: New chair for Bylaws and Standing Rules Committee (Jen)
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Motion: Move to appoint Jonathan White as chair of the Bylaws and Standing Rules Committee.
Second: Jim.
Vote: Passed by voice vote.
NB10: Adjustment to Suggested Donation Schedule (Jim for Dawn Martin, Treasurer. Scott Silvers for Scott.)
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Item | Measurement | Price |
UV Printer Ink (LEF-200) | Per CC/ML | $2.00 |
Eco Solvent Printer Ink (BN2-20) | Per CC/ML | $2.00 |
Eco Solvent Printer (BN2-20) - White Sticker Vinyl | Per Linear Foot | $2.00 |
Eco Solvent Printer (BN2-20) - Clear Sticker Vinyl | Per Linear Foot | $2.00 |
Eco Solvent Printer (BN2-20) - Banner Vinyl | Per Linear Foot | $4.00 |
Eco Solvent Printer (BN2-20) - Holographic Sticker Vinyl | Per Linear Foot | $3.00 |
Eco Solvent Printer (BN2-20) - Laminate | Per Linear Foot | $2.00 |
Sublimation Paper - Individual Sheets | Per Page | $1.00 |
Sublimation Paper - Roll | Per Linear Foot | $1.00 |
Sublimation Ink (if using member’s own paper only) | Per Page/Linear Ft | $0.50 |
Laser-printed transfer for heat press (Leesburg) | Per Page | $1.00 |
Color copier (Leesburg) - Members | Per Month* | $5.00 |
Color copier (Leesburg) - Non-Members | N/A | N/A |
Purcellville Plotter Materials (24” standard paper is free) | Per Linear Foot | $2.00 |
Rod and bar steel in the blacksmith shop | Per Linear Foot | $2.00 |
Purcellville Canon Photo Printer | Per Printed Sheet | $4.00 |
Clay - small bag | NA | $5.00 |
Clay - medium bag | NA | $10 |
Clay - large bag | NA | $20 |
3D Printer resin | Per mL | $0.10 |
Framing Shop Mat Board | Per sheet | $1.00 |
Bambu 3D Printer FilamentMinimum plus | Per Gram over 100g$3.00 | $0.03 |
UV printer (whole ml units, 1 ml minimum) | Ink per ml | $3.00 |
Sublimation Printer BYO Paper | Per sheet or roll-ft | $1.00 |
Sublimation Printer using MS paper | Per sheet or roll-ft | $2.00 |
BN2-20: Print+MS Media+MS Laminate | Per foot | $5.00 |
BN2-20: Print+BYO Media Fee+MS Laminate | Per foot | $3.00 |
BN2-20: Print+BYO Media+ BYO Laminate | Per foot | $2.00 |
BN2-20: MS Laminate Fee | Per foot | $1.00 |
BN2-20: MS Media Fee | Per foot | $2.00 |
Second:
Vote:
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BN2-20: Print+MS Media+MS Laminate | Per foot | $5.00 |
BN2-20: Print+BYO Media Fee+MS Laminate | Per foot | $3.00 |
BN2-20: Print+BYO Media+ BYO Laminate | Per foot | $2.00 |
BN2-20: MS Laminate Fee | Per foot | $1.00 |
BN2-20 Print+MS Media fee | Per foot | $4.00 |
Second: Evan
Amendment : Change Bambu 3D filament to per gram $0.03
Second: Brad
Vote on Amendment: Passes by voice vote.
Amendment: Add BN2-20 Print+Media fee per foot $4 and remove BN2-20 Media fee
Second: Jen
Vote on Amendment: Passes by voice vote.
Amendment: Remove Previoius Enteries replace by this motion.
Second: Evan
Vote on Amendment: Passes by voice vote.
Amendment: Add note from standing rules on copier below table
Second: Jen
Vote on Amendment: Passes by voice vote.
Vote: Passes by voice vote.
Open Discussion
Dave has done lots of work in the lower building. Thank you.
Northrup has paint booth, with doors, plumbed for operator fresh air. If we want it, 3 day window. On second floor. Needs to be out by 30th.
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Bookkeeper needs access to bookkeeper@makersmiths.org account.
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To discuss a specific Member and internal issue.
Adjournment
Meeting adjourned by NAME Evan at TIME9:35