D R A F T

Contents

Time and Location: 

Call to Order: 

Approval of Prior Minutes. 

Consent Agenda. 

Officer Reports. 

Committee Reports: 

Unfinished Business. 

New Business. 

Open Discussion. 

Closed Session. 

Adjournment 

Time and Location:

Makersmiths Leesburg Lower Classroom and on-line

7pm ET, Virtual Meeting at https://meet.google.com/cih-ehxi-wbc

Call to Order:

Meeting called to order by Evin Grano at x:xx  pm.

Approval of Prior Minutes

2025-9-27 Meeting of the Board of Directors

Motion by ?? to approve prior meeting minutes

Second: 

Vote:   

Consent Agenda

Any Board Member may make a motion in the Consent Agenda.  The purpose of the Consent Agenda is to propose motions that have been discussed by Board Members in advance and/or are expected to pass without objection.  If the item does not fit this description, it should be proposed in New Business. Discussion of Consent Agenda items should be done via Slack prior to the meeting.  Any Board Member present at the meeting may request that an item be moved from the Consent Agenda to New Business.  The motions in the Consent Agenda (after any items are moved to New Business) may be passed as a group if there are no objections.  Any motion that requests spending $250 or more must include a section on "Relevance to our tax exempt purpose".

CA1: IT Budget for Software Licenses (Jim for Treasurer)

Issue: 2 previously unknown Software licenses need renewal

Solution: Increase IT Budget by $209.00  to cover LightBurn and Chitubox software licenses. (LightBurn $50, Chitubox $149)

Relevance to Tax Exempt Status: None

Motion: Move to increase IT Budget by $209.00  to cover LightBurn and Chitubox software licenses

CA2: Add Bryan Daniels as co-steward for 3D printing (Bo Wernick)

Issue: The space could use an additional co-steward to support 3d printing at both locations.

Solution: Add Bryan Daniels as co-steward for 3d printing at both locations.

Relevance to Tax Exempt Status: None

Motion: Move to add Bryan Daniels as co-steward of 3D printing at both locations.

Consent agenda pass/fail by voice vote.

Officer Reports

Chairperson:

.

Secretary:

There were 3 Consent in Lieu items.  

Start application for Tax Exempt Status

Accept a $1,500.00 Directed Donation

IT Budget increase of $209 for LightBurn and Chitubox licenses

Treasurer:

Financials

President:

.

Committee Reports:

Membership Committee (Ken Fuentecilla)

.

Marketing Committee (Vacant)

.

Leesburg Facility Committee (John Carter)

.

Purcellville Facility Committee (Dave Painter)

.

Scheduling Committee (Jennifer Chu)

.

IT Report

.

Newsletter Committee (Meaghen Flynn - pending)

Newsletter went out January 8^th.

Grant Committee (Jim Waldron)

Currently pursuing a Lowes Grant.

Standing Rules Committee (Jonathan White)

.

Finance Committee (Mary Waldron)

.

Unfinished Business

 OB1: 

Issue: 

Solution: 

Relevance to Tax Exempt Status: 

Motion: 

Second:

Vote: 

New Business

NB1: New Fee Schedule

 Issue: New Fee Schedule Standing Rules 14.1

Solution: 

Relevance to Tax Exempt Status: None

Motion: Move to new fee schedule as Standing Rules Section 14.1

Second: 

Vote: 

NB2:  Income Tax Filing by CPA (Jim for Treasurer)

 Issue: We need a CPA to file out 2025 State and Federal taxes.

Solution: Appointment of xx as our CPA for 2025 Federal Tax Filing

Relevance to Tax Exempt Status: None

Motion: Move to 

Second: 

Vote: 

NB3:  Accountant Agreement (Jim for Treasurer)

 Issue: 

Solution: 

Relevance to Tax Exempt Status: None

Motion: 

Second: 

Vote: 

NB:  Debit Cards (Jim for Treasurer)

 Issue: Facility (and other) Stewards purchase cycle time.

Solution: Issue Debit Cards to Dave Painter (Facility Steward Purcellville), John Carter (Facility Steward Leesburg), other two

Relevance to Tax Exempt Status: None

Motion: Move to

Second: 

Vote: 

Open Discussion

Explanation of Snack Expenses and UBIT

Hardware/Software to collect Sales Tax.

Executive Session

Member Issue

Adjournment

Meeting adjourned by Evan at x:xx

Next Board Meeting will be February 25th.