| Time | Item | Who | Notes |
|---|
| Role call |
|
|
| Approve minutes of last meetings |
| - Approve July minutes - approved as posted
|
| August Board/September General Membership Meeting Items |
| - 315 Members/242 Memberships/151.2 FTE
|
| Wild Apricot Data Review |
| - Resumption of efforts to validate Waiver, Slack, August, and WA data (Needs admin access in WA - Scott N. has made some headway with the API)
- Dream: Creation of member creates Slack invite, sends welcome email, lists upcoming NMOs, etc.
|
| Open House Hosts/Tour Guides |
| - Please consider helping out with this important task.
- We have regular Open House hosts in Leesburg (Ken Fuenticilla) and Purcellville (Stosh Kowalski), but sometimes they need backup/relief.
- If you are interested, you can attend the regular Open Houses in both locations to get comfortable with the requirements
- Draft Tour Outline: https://docs.google.com/document/d/16Tamq4JB4TTy9_PSQmFr0K1ga91xH_DKkfIrPxTiJLI/edit?usp=sharing, please Comment/Suggest
- Mention in Newsletter
- Typical Open House questions - New members wanting open classes,
- Tour Outline hardcopy for the spaces
- QR codes for tools (usage checklists)
- Peat and Jen. Keith Sampson are backups, Mark willing to pitch in.
- Jody Smith and Anthony Lesink and Diane Painter as emergency subs
- Scott will make announcements for additional volunteers
|
| New Member Orientation |
| - August dates
- August 7 and 21 online Mark is covering.
- September dates
- Next regular schedule is September 4 and 18 online, but pushing out to September 11 - Jennifer (In-person only) and 25 due to Labor Day holiday - who can cover the 25th?
- In-person vs. Online
- Stosh moved: "Makersmiths will have two New Member Orientations per month, where at least one will have an in-person component and at least one will have an online component.. An NMO may have both components at the discretion of the instructor." Passed by voice vote.
- Additional Volunteers wanted
- Please consider helping out with this important task.
- We have a regular instructors, but sometimes need backup/relief.
- If you are interested, please sign up for and attend the regularly scheduled New Member Orientations.
- Can WA signup auto-schedule NMO and add Slack invite and August access? Cause new members to land at a page of instructions.
|
| Vice-Chair Position |
| - Please consider helping out with this important task.
- I am looking for someone to help share the load of the Membership Chair.
- Requires the ability to commit to some amount of time on an almost daily (or every other day) basis to learn and help manage the operations of this committee
- No experience necessary, I am willing to train the right candidate
|
| New Member Liaison Program |
| - Report from Liaison lead: Not present
|
| Onboarding/Offboarding process |
| - Current process?
- Jen C onboards
- sends Slack invite
- Sends welcome email
- Adds to spreadsheet to make sure multiple people know status
- Offboard - Scott N.
- Process as documented in Membership SOP
|
| Email monitoring |
| - Who is handling which duties?
- New member onboarding - Jen C
- Prospective new members - STILL NEED VOLUNTEERS HERE
- Hire a maker - STILL NEED VOLUNTEERS HERE
- Brainstorm on possible approaches...
- Form based inquiries from the website (Google forms, email subject tags, etc...)
- Assign volunteers in lanes (multiple per lane, with mentorship) I think this makes the most sense as a starting point for current conditions, thoughts?
- Scheduled duty?
- Nate Jaenichen and Cody Johnson offered to help. Scott N. will reach out to coordinate details. Stosh has also volunteered.
|
| membership@makersmiths.org account |
| - Who has access to this? Mark Millsap and Michael James.
- How is it presently used? Not presently used. (confirm)
- Open to any ideas for its use. (See Mark's document here)
- Templates
- Collaborative vs. Shared
- Aliases
- How to use in conjunction with info@makersmiths.org?
|
| Website gift card linkage status |
| Pending Scott's documentation |
| NMO Slides |
| Updates: Jen Chu has safety slide ideas. Mark has ideas too, meetings attempted but not successful. Jen will send proposed edits. |
| Prospective Member In-Person Meeting Requirement |
| Per #board_agenda_talk post on 2023-08-04: " 5:24 PM
Something that @Jennifer Chu pointed out to me while we were chatting last night . . . Someone may join Makersmiths, take the New Member Orientation on-line and never turn on their camera, then send an email to AugustAccess@makersmiths.org to get an invitation to door controls, and then have unfettered access to both locations without ever having to actually meet a fellow member.We'd like to suggest that there is something inherently dangerous with this process. Further we'd suggest adding something to the process of becoming a member that involves at least meeting prospective members in-person and getting to know them a little bit." What would a vetting process look like? Scott Silvers will take lead on this item. |
| Schedule Next Meeting |
| - Normal schedule would be: September 13, 2023 at 7PM.
|