Organize the operations of the Membership Committee; Scheduling Hosts for Open Houses and New Membership Orientation events
Discussion items
Time
Item
Who
Notes
Interim Plan for Operations
Scott Newman has resigned as Chairperson. BOD will likely name a new Chairperson at September 27th meeting. Until then we will carry on with business as usual. Need to cover Open Houses, host New Member Orientations and handle emails into info@makersmiths.org at a minimum.
Role call
Attendees:
Jennifer, Peat, Dawn, Scott S., Stosh, Mark
Any changes to last months Agenda / Notes?
Approve 2023-08-08 Meeting Agenda / Notes as a Record of Minutes - No objections
September BOD Meeting
Will need to provide an update to matrix by September 20th to submit to Secretary for inclusion in Meeting Agenda
October Member Meeting
Will need to provide an update to matrix by October 2nd to submit to President for inclusion in Meeting Agenda
Open House Hosts/Tour Guides
Open House Hosts
Leesburg: Ken, Jen, Jessee, Mark
Purcellville: Stosh & Keith. On Oct 10th & Oct 17th, Peat will take Stosh's place as Stosh will be OOT.
Mention in Newsletter
New Member Orientation
September 25th: Host: Jennifer & Dawn
October 9th: Host: Dawn & Jennifer
October 23rd: Host: Mark & Jennifer
November 6th: Host: Jennifer & Dawn
November 20th: Host: Dawn & Jennifer
NMO's to be scheduled as in-person events. Members wishing to do NMO's on-line will be handled on a one-off basis.
Email monitoring
Mark will handle email into info@makersmiths.org until new chairperson comes on board
Jen will handle new member onboarding
NMO Slides
Please mark-up proposed changes to slide deck. We should all agree upon changes in the near term. Let's try and update deck for use by September 25th NMO.
New slide deck with updated slides will be put on Membership Committee channel for review and comment.
Tim Cotter has details on mobile links to January slide deck
General Discussion and/or Suggestions
Sync of WaiverForever, Wild Apricot, Slack, August roles. (Remove any that shouldn't be on roles)
Streamline on-boarding to send Slack invite, auto-schedule NMO and Welcome Letter, schedule volunteer hours and check if a minor.
Revert to Contact Us form on Makersmiths web site. Currently just shows email address . . .
To Be taken up once new Chair is named & confirmed.
Schedule Next Meeting
Next Membership Committee date: Wednesday, October 11th, 2023 at 7PM.
Members (per members listed in Slack #membership-committee channel):
Becky McCoy, Ben DeVore, Brenda Egeland, Bucky Fields, Cody Johnson, Dawn Martin, Evin Grano, Jay McGee, Jen Barlev, Jennifer Chu, Jessee Maloney (BOD), John Dubelko (Officer), Jonathan White (BOD), Lukas Burgher, Maggie Toth, Mark Millsap, Mellissa Kowalski (Newsletter), Mike Metheny, Nate Jaenichen, Peat Biby, Scott Newman (BOD), Scott Silvers (BOD), Adam 'Squirrl' McClintock, Stosh Kowalski, Keith Sampson, Wyatt Banks
Action items
Add Sept 25th NMO to Calendar
Add October 9th NMO to Calendar
Add October 23rd NMO to Calendar
Add November 6th NMO to Calendar
Add November 20th NMO to Calenda
Updates to NMO slide deck by September 20th (confirm)
NMO link on Mobile links to January Slides - See Tim Cotter for details.