2025-09-24 Meeting of the Board of Directors

Contents

Time and Location: 

Call to Order: 

Approval of Prior Minutes. 

Consent Agenda. 

Officer Reports. 

Committee Reports: 

Unfinished Business. 

OB1: Updates to Standing Rules Table 14.1

New Business. 

NB1: Gift Certificate for Soap Making (Jim for Diane Painter)

Open Discussion. 

Closed Session. 

Adjournment 

Time and Location:

Makersmiths Leesburg Lower Classroom and on-line

7pm ET, Virtual Meeting at https://meet.google.com/cih-ehxi-wbc

Call to Order:

Meeting called to order by Evin Grano at 7:00 PM.

Approval of Prior Minutes

2025-08-27 Meeting of the Board of Directors

Motion by xxx to approve prior meeting minutes

Second: Brad

Vote: Passed by Voice Vote

Consent Agenda

Any Board Member may make a motion in the Consent Agenda.  The purpose of the Consent Agenda is to propose motions that have been discussed by Board Members in advance and/or are expected to pass without objection.  If the item does not fit this description, it should be proposed in New Business. Discussion of Consent Agenda items should be done via Slack prior to the meeting.  Any Board Member present at the meeting may request that an item be moved from the Consent Agenda to New Business.  The motions in the Consent Agenda (after any items are moved to New Business) may be passed as a group if there are no objections.  Any motion that requests spending $250 or more must include a section on "Relevance to our tax exempt purpose".

CA1: TITLE (Person Proposing)

Issue: 

Solution: 

Relevance to Tax Exempt Status: 

Motion: 

Second: 

Vote: 

Officer Reports

Chairperson:

Secretary:

Despite requests, some Committee Reports are not being submitted.

Treasurer:

President:

Committee Reports:

Membership Committee (Ken Fuentecilla)

Report Received 9/24

Marketing Committee (Vacant)

Leesburg Facility Committee (John Carter)

NTR

Purcellville Facility Committee (Dave Painter)

Scheduling Committee (Jennifer Chu)

Report Received 9/24

IT Report

Newsletter Committee (Jenna Conn)

Newsletter went out September 5^th.

Grant Committee (Jim Waldron)

Dominion Energy Charitable Foundation
Was submitted on Sept 15th at 8am

Community Foundation for Loudoun
100 Women Strong: Letters of Intent for the 2025 Grant Cycle from September 8th through 5 pm on October 3rd, 2025
We are waiting for the request window to open.

Standing Rules Committee (Jonathan White)

No Report Received

Finance Committee (Mary Waldron)

There was no Finance Committee meeting in August.  The Treasurer has invited Nick Leshock to join the Finance Committee.  He has been anaylizing data to determine if equipment and consumable fees have been covering consumable costs.  He is evaluating an online Square and e-cards for members to use. He will be assisting the Treasurer in compiling the 2026 budget.

Unfinished Business

OB1: Updates to Standing Rules Table 14.1 (Jim)

Issue: Changes to Table 14.1

Solution: Adopt new Standing Rules Table

14.1     Machine or other usage suggested donation are as follows:

      *For $5 per month suggested donation, a Member gets 30 prints/copies during that month.  A print is one side of an 8.5x11 sheet of paper.  Double-sided copies are considered two prints.  Additional prints are $0.10 each.

Relevance to Tax Exempt Status: None

Motion: Adopt new Standing Rules Table 14.1

Second: Bo

Vote: Passed by voice vote

New Business

NB1: Gift Certificate for Soap Making (Jim for Diane Painter)

Issue: Diane Painter would like to donate one attendee slot at her upcoming Soap Making Class to the winner of the Celebrate Purcellville Stamp Game.

Solution: Issue a Certificate for one slot at an upcoming Soap Making Class to the winner of the Celebrate Purcellville Stamp Game.  Diane Painter is donating supplies to cover this Certificate.

Relevance to Tax Exempt Status: None.

Motion: Treasurer will issue a certificate for one slot at an upcoming Soap Making Class to the winner of the Celebrate Purcellville Stamp Game.  This will be tracked as a liability on our Balance Sheet until resolved.  Costs (if any) will be paid from the Marketing Budget.

Second: Jonathan

Vote: Passed by voice vote

NB2:

Open Discussion

Added 9/24 Need for new Newsletter Editor

Added 9/24  Move November meeting to November 19th

Added 9/24 Move December meeting to December 17  (24 Christmas eve,  31 news years eve)

Make an October motions.

Web site committee revamp.  Mike Brady, Ethan Harper, will assist.  Need to appoint committee chair.  Jen will schedule a meeting.

Marketing committee needs chair.  Disband if nothing by EOY.  Board to appoint people to do things on behalf of the organization.

Ceramics to be a shop, red tool, begins in January.  Classes free to those using space.  Policy and procedures.  Power users for the Kiln (red tool) to enable more fire-ers.  Hot water will be installed in the ceramics shop.  There will be a firing schedule.

Mini split at lower building.  Will not provide much heat in winter.  Propane solution.  Electric solution. 

Need new video walk throughs of both facilities.

Class training materials – should be on wiki.  Are these copyrighted ?

Executive Session

To discuss a specific Member and internal issue.

Adjournment

Meeting adjourned by Evan at 8:36