2025-12-17 Meeting of the Board of Directors 

  Draft - Final Agenda will be published December 10 at 7pm

Contents

Time and Location: 

Call to Order: 

Approval of Prior Minutes. 

Consent Agenda. 

Officer Reports. 

Committee Reports: 

Unfinished Business. 

New Business. 

Open Discussion. 

Closed Session. 

Adjournment 

Time and Location:

Makersmiths Leesburg Lower Classroom and on-line

7pm ET, Virtual Meeting at https://meet.google.com/cih-ehxi-wbc

Call to Order:

Meeting called to order by Evin Grano at x:xxpm.

Approval of Prior Minutes

2025-9-27 Meeting of the Board of Directors

Motion by xxx to approve prior meeting minutes

Second: 

Vote:   

Consent Agenda

Any Board Member may make a motion in the Consent Agenda.  The purpose of the Consent Agenda is to propose motions that have been discussed by Board Members in advance and/or are expected to pass without objection.  If the item does not fit this description, it should be proposed in New Business. Discussion of Consent Agenda items should be done via Slack prior to the meeting.  Any Board Member present at the meeting may request that an item be moved from the Consent Agenda to New Business.  The motions in the Consent Agenda (after any items are moved to New Business) may be passed as a group if there are no objections.  Any motion that requests spending $250 or more must include a section on "Relevance to our tax exempt purpose".

CA1: Appoint Dana Eddy as UV Printer Co-Steward (Bo)

Issue: A new steward would like to help out with the UV printer as one of the previous co-stewards is stepping down

Solution: Appoint Dana Eddy to replace Jesse as Co-steward with Diane Bollinger

Relevance to Tax Exempt Status: None

Motion: Move to appoint Dana Eddy aw co-steward for the UV printer.

CA2: Election for new Director (Jim)

Issue: We have an open Director seat.

Solution: In accordance with our Bylaws and Standing Rules, announce the opening at the next member meeting (January).  Nominees will address the membership at the following meeting (February) after which voting will be opened.  Results of the vote will be announced at the March meeting.

Relevance to Tax Exempt Status: None

Motion: Move to announce Election for a new Board Member at the next Member meeting.

Officer Reports

Chairperson:

Secretary:

Despite requests, most Committee Reports are not being submitted.

There was 1 Consent in Lieu item.  Fast turn to order network gear for the MS-P lower building due to Miter not renewing their corporate membership.

Treasurer:

Budget for 2026 was produced and forwarded for action at this meeting.

Financials

President:

Committee Reports:

Membership Committee (Ken Fuentecilla)

 PDF

Marketing Committee (Vacant)

Leesburg Facility Committee (John Carter)

Purcellville Facility Committee (Dave Painter)

Scheduling Committee (Jennifer Chu)

IT Report

Newsletter Committee (Meaghen Flynn - pending)

Newsletter went out December 4^th.

Grant Committee (Jim Waldron)

Our grant request to Dominion Power was not granted.  No reason was provided.  (But, I suspect we were passed over as they already do significant funding of KidWind.)

Canva has seen some significant adoption.

Standing Rules Committee (Jonathan White)

Finance Committee (Mary Waldron)

The Finance Committee did not meet in October.

Unfinished Business

 OB1: 

Issue: 

Solution: 

Relevance to Tax Exempt Status: 

Motion: 

Second:

Vote: 

New Business

NB1: 2026 Budget (Jim)

 Issue: 2026 Budget

Solution: With involvement of our Members, Stewards, Treasurer, Bookkeeper, and Directors, the 2026 Budget has been created and is presented for approval.

Relevance to Tax Exempt Status: None

Motion: Move to adopt the 2026 budget as presented.

Second: 

Vote: 

NB2:  IT Capital Investment (Jim for Rob)

 Issue: Upgrade outdated IT infrastructure.

Solution: Considering IT recommendations as outlined in the IT Capital Investment Proposal - Incremental workstation refresh (excepting the IT Capital Investment Proposal - Purcellville Lower Building Networking), accept Recommended - Solution #1.  

Technology rushes ever onward and in order to accommodate tools and application with ever expanding demands we need to provide the infrastructure capable of meeting those needs.

Relevance to Tax Exempt Status: None

Motion: Move to adopt IT Capital Investment Proposal - Incremental workstation refresh Recommended - Solution #1.  Expenditure of $3,400.00 (slightly more than the $3,073.00 to accommodate any price shifts since the proposal submission) to be drawn from the Equipment fund.  Expenditure to be completed by March 30 2026 with any remaining funds returned to the Equipment fund.

Second:

Vote: 

NB3:  

 Issue: 

Solution: 

Relevance to Tax Exempt Status: 

Motion: 

Second:

Vote: 

Open Discussion

Executive Session

Adjournment

Meeting adjourned by Evan at x:xx  P