2025-10-29 Meeting of the Board of Directors

Contents

Time and Location: 

Call to Order: 

Approval of Prior Minutes. 

Consent Agenda. 

Officer Reports. 

Committee Reports: 

Unfinished Business. 

OB1:

New Business. 

NB1:

Open Discussion. 

Closed Session. 

Adjournment 

Time and Location:

Makersmiths Leesburg Lower Classroom and on-line

7pm ET, Virtual Meeting at https://meet.google.com/cih-ehxi-wbc

Call to Order:

Meeting called to order by Evin Grano at x:xxpm.

Approval of Prior Minutes

2025-9-27 Meeting of the Board of Directors

Motion by xxx to approve prior meeting minutes

Second: 

Vote:  

Consent Agenda

Any Board Member may make a motion in the Consent Agenda.  The purpose of the Consent Agenda is to propose motions that have been discussed by Board Members in advance and/or are expected to pass without objection.  If the item does not fit this description, it should be proposed in New Business. Discussion of Consent Agenda items should be done via Slack prior to the meeting.  Any Board Member present at the meeting may request that an item be moved from the Consent Agenda to New Business.  The motions in the Consent Agenda (after any items are moved to New Business) may be passed as a group if there are no objections.  Any motion that requests spending $250 or more must include a section on "Relevance to our tax exempt purpose".

CA1: TITLE (Person Proposing)

Issue: 

Solution: 

Relevance to Tax Exempt Status: 

Motion: 

Second: 

Vote: 

Officer Reports

Chairperson:

Secretary:

Despite requests, some Committee Reports are not being submitted.

3 motions were passed via Consent In Lieu.

NB1: New CO2 Laser Stewards (Jim for John Carter)

NB2: New Co-Steward for Ceramics (Jim for Diane Bollinger)

NB3:  Change Dates for November and December Board Meetings (Jim)

Treasurer:

No meeting was held in October.  Nick Leshock sent 2025 expenses and 2025 budgets to the stewards and requested 2026 budgets from them.  The Treasurer developed the rest of the budget.  Some stewards did not submit budgets and Nick used the 2025 budget and expenses to develop budgets for these shops and sent the budgets to the stewards.  Some stewards included class supplies and emergency repairs into their budgets and these were removed.  The Treasurer informed the stewards that class supplies are paid by class income and emergency repairs are handled by the Emergency Fund or a motion to the Board.  Nick consolidated all budgets into one 2026 Budget that will be presented as a draft at the November Board meeting.

Financials

Presentation of Proposed 2026 Budget

President:

Committee Reports:

Membership Committee (Ken Fuentecilla)

Marketing Committee (Vacant)

Leesburg Facility Committee (John Carter)

 Held over from last scheduled meeting.

PDF PDF

Purcellville Facility Committee (Dave Painter)

Scheduling Committee (Jennifer Chu)

IT Report

Newsletter Committee (Meaghen Flynn - pending)

Newsletter went out November 6^th.

Grant Committee (Jim Waldron)

We were not invited to submit a proposal to 100 Women Strong.

We are supposed to hear about the Dominion Grand in 'mid November' (nothing yet)

Standing Rules Committee (Jonathan White)

Report Received October 29

Committee Meeting Scheduled for September 30
Key discussion points were:

• Consent in Lieu language
• Moderation of Slack/internal comms clarifications
• Conflict of Interest policy for Directors
• Independent Contractor Agreement
• Volunteer clarification and policy about red tool material
• Updates to requirements for disposal of assets to be communicated to Treasurer

One or more of these changes above will likely be brought to the Board at the this Meeting.

Finance Committee (Mary Waldron)

The Finance Committee did not meet in October.  Work on the 2026 budget is mostly complete.  

Unfinished Business

 OB1: 

Issue: 

Solution: 

Relevance to Tax Exempt Status: 

Motion: 

Second:

Vote: 

New Business

NB1: 

Issue: New Newsletter Editor (Jim for Diane Painter)

Solution: Appoint Meaghen Flynn and Editor.

Relevance to Tax Exempt Status: None

Motion: Move to appoint Meaghen Flynn and the Makersmiths Newsletter Editor.

Second: 

Vote: 

NB2: Frame Shop Lighting (Jonathan W)

 Issue: The Frame Shop at Purcellville is getting used much more and needs better lighting.  The current lighting is a single ceiling mounted LED unit.  There have been multiple solutions suggested, all of which should come in below $350 to accomplish.  Ongoing discussion will be conducted between the Frame Shop Stewards and the Facility Steward execute the best option available within the budget and time frame allocated.

Solution: Approve a $350 budget to improve the lighting in the Frame Shop

Relevance to Tax Exempt Status: None

Motion: Move to allocate $350 from "10201 Equipment Reserve" to the newly created Frame Shop Improvements Project, to improve lighting in the Frame Shop.  Monies to be spent by the stewards before 03/30/2026.

Second: 

Vote: 

Proposed Amendment:  Monies to be spent by 12/31/2026.

NB3:  Reimbursement for Adam McClintock (Squirrl) for foodstuffs expenses

 Issue: Adam McClintock (Squirrl) provided food at the Oct 11 Members Market for Makersmiths volunteers/members.  Squirrl was not expecting reimbursement so he didn't keep receipts.  He reconstructed his costs based on his bank records. His cost was $162 and he was tipped $37 dollars leaving a balance of $125.

Solution: Accept his email as his invoice and authorize reimbursement to him in the amount of $125 for the food he cooked for members at the Member Market event at our Purcellville location on Oct 11th.

Relevance to Tax Exempt Status: 

Motion: Moves to accept Adam McClintock's email as his invoice and authorize reimbursement to him in the amount of $125 for the food he cooked for members at the Member Market event at our Purcellville location on Oct 11th.

Second: 

Vote:

NB4: 3 month Complimentary Membership for Bookkeeper (Jim for Treasurer)

 Issue: The bookkeeper's household membership has not been renewed.  As bookkeeper they need access to the facilities.

Solution:Provide a 3-month Complimentary membership to the Bookkeeper

Relevance to Tax Exempt Status: None

Motion: Move to approve a 3-month Complimentary membership be extended to the Bookkeeper.

Second: 

Vote:

NB5: 

 Issue: 

Solution:

Relevance to Tax Exempt Status:

Motion: 

Second: 

Vote:

NBx:

 Issue: 

Solution:

Relevance to Tax Exempt Status:

Motion: 

Second: 

Vote:

Open Discussion

Tax questions ?

Executive Session

Tax questions ?

Adjournment

Meeting adjourned by Evan at x:xx