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Event Overview

Date:Sept 15-16 2018

Location: Downtown Bluemont, VA

More info: http://bluemontfair.org/

Retrospective

In terms of donations we did well, over $600.  In terms of interest/members it was lukewarm.  The barrel train is nice, but the layout we had set up didn't work well, plus most people seemed more interested in getting their kids a ride on the barrel train.

Lessons learned:

  • Make sure to coordinate logistics ahead of time.  Moving the train cars to and from the event requires a pickup truck and trailer, or several trips in just a truck.
  • A tractor is needed to pull the train (as we know).  We were able to borrow a tractor from a neighbor.  Make sure to have extra fuel (gas or diesel depending on the tractor)
  • We need to set a go/no-go deadline for getting volunteers to staff the event and be willing to cancel

 

Thanks to members who turned out to support our booth and the event: 

Bryan BostonMark R MillsapJonathan White, Tom McHugh, Tom Hill, Jean Damon, Erin Werling

Event Plan

The primary focus is showing the barrel train. 

We will also have a table to display projects and promote Makersmiths.

Item
Maker
Type (exhibit, class, sale)
Short Description
Makersmiths BrochuresMike W Hand-outs for attendees, probably our regular trifold brochure.
Folding table(s)Mike W  
CanopyMike W  
2nd Canopy  For sheltering the line for the cow train in case of sun/rain
Table-clothJessee M  
Sign up sheetMike W 

Sheet for interest, capture name, e-mail address. Also space for them to write in classes they are intersted based on projects in booth

https://docs.google.com/document/d/1gxkUuA-mWwRwYiLpSHzEl1nf6Lp5gMPoxtWBfjvbkLI/edit?usp=sharing

Class scheduleMikeW List of upcoming classes and events (soap making, laser, quilt Sundays, craft night, woodshop night, open house)
Cards with directions to MS-LMike W May be too costly, have to rely on the tri-fold as only handout.
PhotoBoothMike WexhibitRaspberry pi based camera that takes attendees' picture. They can type in their e-mail address and the picture will be sent to them. The e-mail will include information and links for Makersmiths.
Paper FlowersErin WclassPaper flowers hung on a banner as a backdrop for the photo booth, also as props for people to hold in their picture.
Fabric basketsErin Wclass 
Cow trainMike Wactivity 
Rope bowlJessee Mclass 
Garden MarkersDiane P, Tami SSales 
Turned wooden rattleMike WexhibitAlso a couple small bowls
Hand made soapDiane Pclass, sale? 
3D Printed projectMike W 

Small planter w/ feet

 

Vinyl Project<TBD> Any good ideas? Some applique art or something else using the vinyl cutter?
Laser etch coastersMike WclassSome of the coasters that Skip bought, etched with plant pics. Arrange something similar to the pumpkin carving where people can come get a set with their own artwork.
Sparkfun Simon gameMike WclassDemonstration of a learn to solder class. Plus something people can play with in the booth.

The event chair will make an inventory of all items to be displayed in the booth.  However, this is a busy event with multiple days and shifts of people working.  We will do our best to make sure nothing disappears; be aware that there is some risk to putting your item in the booth.

Schedule and Volunteers

Volunteers can sign up at https://www.signupgenius.com/go/10C0D49ACA929AAF58-bluemont.  We need at least two people per 2 hour block, people are welcome to volunteer for more than one block.

We will also need volunteers to drive the tractor through the day, that is TBD depending on where we source the tractor and what guidelines/restrictions they have.  

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