Time and Location:

Meeting begins at 7:00, held virtually.

Call to Order:

Meeting called to order by Dave Painter at 7:00PM.

Consent Agenda

Any Board Member may make a motion in the Consent Agenda.  The purpose of the Consent Agenda is to propose motions that have been discussed by Board Members in advance and/or are expected to pass without objection.  If the item does not fit this description, it should be proposed in New Business. Discussion of Consent Agenda items should be done via Slack prior to the meeting.  Any Board Member present at the meeting may request that an item be moved from the Consent Agenda to New Business.  The motions in the Consent Agenda (after any items are moved to New Business) may be passed as a group if there are no objections.   The cut-off time for addition to or revision of a Consent Agenda motion is 48 hours prior to the meeting. Any motion that requests spending $250 or more must include a section on "Relevance to our tax exempt purpose".

CA1: Custom Framing Committee Chair (Scott Newman )

Issue: Custom Framing Committee needs a Chair.

Solution: Name Anthony Lesink as the Chair of the Custom Framing Committee. Since Teresia Scott stepped down on December 1 the Custom Framing Committee has been without a Chair. Anthony Lesink, David Hankins, and Jared Clarkson have recently been actively involved in discussions on the completion of the construction phase so that we can progress to the implementation phase of this committee's charge.

Relevance to Tax Exempt Status: None

Motion: Move to appoint Anthony Lesink as the Custom Framing Committee Chair. 

Motion seconded.

Vote: Motion carries by voice vote.

Approval of Prior Minutes

2021-12-15 Board Meeting Minutes

Vote: Motion carries by voice vote.

Officer Reports

Chairperson:

No special report.

Secretary:

No special report.

Treasurer:

Committee Reports:

Membership Committee (Scott Newman)

Marketing Committee (Chuck Whitacre)

Chuck Whitacre gave a committee report.

Website Committee (Jessee Maloney)

Jessee Maloney gave a committee report.

Leesburg Facility Committee (Jessee Maloney)

Jessee Maloney gave a committee report.

Purcellville Facility Committee (Tom Hill)

Tom Hill gave a committee report.

Scheduling Committee (John Dubelko)

John Dubelko gave a committee report.

Newsletter Committee (Melissa Kowalski)

No committee report this month.

IT Committee (Michael James)

Michael James gave a committee report.

Video Committee (Squirrl McClintock)

No committee report this month.

Special Projects Committee (OPEN)

No committee report this month.

Maintenance Committee (Dave Painter)

Custom Frame Shop Committee (OPEN)

Anthony Lesink was appointed at Custom Frame Shop Committee chairperson during this meeting and did not give a report.

Scott Newman gave a committee update.

Future Planning Committee (Jim Waldron)

Report to the Makersmiths Board of Directors from the Roadmap and Future Planning Committee.
Data was gathered from Board Members and other interested parties relating to 1, 3, 5, and 7+ year future expectations and projections. That data is available in a detailed spreadsheet and a summary document. The Committee reports to the Board that the next recommended steps are to go through the data, nominate for removal such items as the Committee feels are not pertinent to the future of Makersmiths, and then prioritize the remaining items. At that point, in the expected near future, the Committee would ask the Board to confirm the nominated removals, review and adjust the prioritization as they deem necessary, and the select, identify a responsible individual or individuals, and fund those items that the Board feel most meet the resultant determined long term objectives of the organization.

Unfinished Business

No unfinished business from the prior meeting was carried over.

New Business

NB1: Venture Crew Chartering Organization (Jonathan White)

Issue: A Scouts BSA Venturing Crew, which has adult leaders who are existing Makersmiths members, has approached Makersmiths about becoming its Chartered Organization.  This involves agreeing to some obligations on the parts of both the Venturing Crew and on Makersmiths.  The prospective Crew Leadership has attended two Board Meetings previously.  The Board has asked for more specific information on the expectations and obligations on both organizations' parts in order to continue the discussion and come to a vote.

Solution: Provided that the Board is clear on and agrees to the expectations and obligations of both Makersmiths and the Venturing Crew, both on a local and national organizational level, of becoming a Chartering Organization, Makersmiths would become the Chartering Organization for a Venturing Crew.

Relevance to Tax Exempt Status: None expected, but needs further clarification on tax filing/exempt status.  No spend >$250 is required.

Motion: Move that Makersmiths become the Chartered Organization for the Venturing Crew represented by Tom Hill and Allon Stern.

No second to the motion.

NB2: SLA Printer Resin Charge (Beverly Murdock)

Issue: Makersmiths needs to recover the cost of resin for the SLA 3D printers.

Solution: The 3D printer stewards would like to add a fee of $.12 per cc(or gram) for 3D printer resin.  This would be added to Section 10 of the standing rules fee list.  The fee will cover the cost of resin and some for other consumables for SLA 3D printers at both locations. A 500 gram bottle runs about $30 and at this price point we would collect $60.

Relevance to Tax Exempt Status: None

Motion: Move to add a fee of $.12 per cc (or gram) for 3D printer resin to the Standing Rules under Section 10.

Motion seconded.

Motion to amend to: Move to add a fee of $.12 per cc (or gram) for 3D printer resin at the discretion of the 3d Printing Steward to the Standing Rules under Section 10.

Motion seconded.

Vote: Motion carries on voice vote.

NB3: Scott Newman (Scott Newman)

Issue: There is demand from membership for support of Scouting activities, including Makersmiths becoming a Chartering organization for a Venture Crew.

Solution:

• Create a Scouting Committee to manage Makersmiths interactions with and support of the Scouting community, as follows:
  • Purpose: The Scouting Committee will review requests for Makersmiths support to Scouting from registered Scouting adult members
  • Composition: The initial committee will be composed of the following Makersmiths members
  • Chair: Robert Shirley
  • Initial Members: Tom Hill, David Lang, Allon Stern, and Robert Shirley
  • Responsibilities: The responsibility of the committee will be to review any request from a registered scouting adult for Makersmiths to support a scouting unit, facilitate and manage such requests, report monthly the activities of the committee to the Board of Directors, and serve as the conduit between Scouting units and the Makersmiths Board of Directors for any activities requiring Board action.
  • Meetings: The Committee will meet monthly either physically or virtually at a place and time of mutual agreement.

Relevance to Tax Exempt Status:  Supporting Scouting is consistent with our non-profit status and mission.

Motion: Move to establish a Scouting Committee to be chaired by Robert Shirley.

Motion seconded.

Scott withdrew the motion.

Open Discussion

• Scouting discussed following withdrawal of the motion in New Business.

Adjournment

Meeting adjourned by Dave Painter at 9:28