Time and Location:

7pm ET Virtual Meeting https://meet.google.com/ica-fdvh-jje

Call to Order:

Meeting called to order by Jonathan White at 7:00pm.

Consent Agenda

Any Board Member may make a motion in the Consent Agenda.  The purpose of the Consent Agenda is to propose motions that have been discussed by Board Members in advance and/or are expected to pass without objection.  If the item does not fit this description, it should be proposed in New Business. Discussion of Consent Agenda items should be done via Slack prior to the meeting.  Any Board Member present at the meeting may request that an item be moved from the Consent Agenda to New Business.  The motions in the Consent Agenda (after any items are moved to New Business) may be passed as a group if there are no objections.   The cut-off time for addition to or revision of a Consent Agenda motion is 7 days prior to the meeting. Any motion that requests spending $250 or more must include a section on "Relevance to our tax exempt purpose".

CA1: 3D Printer Steward (Jessee Maloney)

Issue:  Michael James is stepping down as 3D printing steward

Solution:  Scott Silvers has agreed to take over as 3D printer steward for the Leesburg equipment.  This leaves an open position for 3D printer steward for Purcellville.

Relevance to Tax Exempt Status:  None

Motion:  Move to approve Scott Silvers as Leesburg 3D Printer Steward.  The Board thanks Michael James for his invaluable contributions to Makersmiths 3D printing capabilities.

Vote:  Motion passes by voice vote

CA2: TITLE (Person Proposing)

Issue:

Solution:

Relevance to Tax Exempt Status:

Motion:

Approval of Prior Minutes

2022-06-29 Meeting of the Board of Directors

Vote:  Proposed amendment to correct minutes to reflect Christa Stern as the bookkeeper.  Motion passes by voice vote.

Vote:  Minutes approved by voice vote.

Officer Reports

Chairperson:

INSERT REPORT HERE

Secretary:

INSERT REPORT HERE

Treasurer:

Committee Reports:

Membership Committee (OPEN)

Marketing and Special Projects Committee (Chuck Whitacre)

Website Committee (Jessee Maloney)

Leesburg Facility Committee (Jessee Maloney)

Purcellville Facility Committee (Tom Hill)

Scheduling Committee (Jennifer Chu)

Newsletter Committee (Melissa Kowalski)

IT Committee (Michael James)

Video Committee (Squirrl McClintock)

Custom Frame Shop Committee (Anthony Lesink)

Maintenance Committee (Dave Painter)

Unfinished Business

No unfinished business

New Business

NB1: Purcellville Lower Building Classroom Improvement (Beverly Murdock)

Issue:  The lower Building at Purcellville is exclusively used by one of the corporate members for storage and meeting space. During the pandemic this was not an issue but with more classes and events Makersmiths needs more areas to meet. 

Solution:  Invest in lockable cabinets that the corporate members can use and open the space for use by all members. 

Relevance to Tax Exempt Status:  None

Supporting Information:

Motions:

NB1A:  Move to appoint John Dubelko as room steward for the Purcellville lower building classroom. 

Vote:  Motion passes by voice vote.

NB1B:  Move to authorize expenditures for the purpose of improving the lower building classroom and enabling shared usage between corporate members and classroom activities including lockable storage of an amount not to exceed $2,750.

Proposed amendment:  Move to authorize expenditures for the purpose of improving the lower building classroom and enabling shared usage between corporate members and classroom activities including lockable storage of an amount not to exceed $3,000. 

Vote:  Amendment carries by voice vote.  Motion carries by voice vote.

NB1C:  NB1C: Move to direct the room steward to propose a space rental program for the proposed Purcellville lower building storage lockers by the September Board Meeting.

Vote:  Motion carries by voice vote.

NB2: Compensation for Facility Entry (Jonathan White)

Issue:  There has been confusion with regard to the permissibility of monetary compensation for entry into Makersmiths facilities by outside guests.   Current language in the Bylaws reads: "Permission to bring up to two (2) Guests who shall remain under the control of the Member. Each Guest is required to have a signed waiver on file. The Member accepts full responsibility for their Guests’ actions."

Solution:  Add language to the standing rules to clarify the rules.

Relevance to Tax Exempt Status:  None

Motion:  Move to add the following text to section 6.3.1.4 of the Bylaws which currently states:  "Members may not directly charge or receive compensation for non-Members to enter Makersmiths facilities, with the exception of approved courses, classes, workshops or events." 
Members may not directly charge or receive compensation for non-Members to enter Makersmiths facilities, with the exception of approved courses, classes, workshops or events.

Vote:  Motion carries by voice vote.

NB3: Kickstarter Clean Up (Jonathan White)

Issue:  The past Kickstarter effort resulted in a number of Makersmiths commitments unclaimed by the Kickstarter participants 

Solution:  Convert Kickstarter Campaign Rewards into a Membership of the same value 

Relevance to Tax Exempt Status:

Motion:  

NB3A:  Move to waive 7 days advance notice.

Vote:  Motion carries by voice vote

NB3B:  Move that Jonathan White be authorized to allow a Kickstarter Campaign reward to be converted from "Class Credit" reward to a to a Membership of the same value

Vote:  Motion carries by voice vote

NB4: Google Grant (Dave Painter)

Issue:  Grant opportunity related to KidWind.

Solution:  Pursue grant with intent to use equipment primarily for the KidWind program.

Relevance to Tax Exempt Status:  xxx

Motion:  Move that Diane Painter be authorized to pursue a grant with Google with the understanding that the primary use for any resulting equipment is for the KidWind Program, and Diane would serve as the steward.  Any grant submission is subject to Board approval and usage of the equipment is subject to any terms of the grant thereof.

Vote:  Motion carries by voice vote.

Open Discussion

Adjournment

Meeting adjourned by NAME at TIME