Time and Location:

7pm ET Virtual Meeting https://meet.google.com/cih-ehxi-wbc

Call to Order:

Meeting called to order by Scott at 7:05.

Consent Agenda

Any Board Member may make a motion in the Consent Agenda.  The purpose of the Consent Agenda is to propose motions that have been discussed by Board Members in advance and/or are expected to pass without objection.  If the item does not fit this description, it should be proposed in New Business. Discussion of Consent Agenda items should be done via Slack prior to the meeting.  Any Board Member present at the meeting may request that an item be moved from the Consent Agenda to New Business.  The motions in the Consent Agenda (after any items are moved to New Business) may be passed as a group if there are no objections.  Any motion that requests spending $250 or more must include a section on "Relevance to our tax exempt purpose".

All of the below Consent Agenda items may also be reviewed in the Makersmiths Standing Rules - Nov 2024 Version for Review on the Google Drive

CA1: Additions to Standing Rules Section 1 Code of Conduct (Jen Chu)

Issue: Add new language to disallow Members from bringing paying guests into the space or to list a Makersmiths facility as a personal or business address.

Solution:  Add the following items to the end of Section 1 Code of Conduct:

1.23 A Member may not bring paying guests into the space.
1.24 A Member will not list a Makersmiths facility as a personal or business address.

Relevance to Tax Exempt Status: None

Motion: Move to adopt new language above

Second: 

Vote: 

CA2: Deletions to Standing Rules Section 3.3 Complimentary Memberships  (Jen Chu)

Issue: Regarding how to become a Complimentary Member, the Standing Rules currently reads as follows:

3.3.2 Submit a written application to the Board of Directors which shall include statements of (i) Need of the applicant and (ii) how Makersmiths will benefit from granting the applicant a Complimentary Membership.

Revise text such that a Complimentary Membership is not offered in exchange for service to an organization.

Solution: Delete part (ii) so that Section 3.3.2 reads as follows:

3.3.2 Submit a written applicant to the Board of Directors which shall include a Statement of Need of the applicant.

Relevance to Tax Exempt Status: None

Motion: Move to adopt new language above

Second: 

Vote: 

CA3: Changes to Standing Rules Section 4 Space Access (Jen Chu)

Issue:  Section 4.1 currently reads as follows:

4.1 All Members, in order to be granted access to the spaces without another Member present, must attend a New Member Orientation class.

Revise text to clearly indicate that a member must first attend a New Member Orientation class before they can be granted independent access to the spaces.

Solution: Revise Section 4.1 to read as follows:
4.1 All Members, in order to be granted access to the spaces without another Member present, must first attend a New Member Orientation class.

Relevance to Tax Exempt Status: None

Motion: Move to adopt new language above

Second:  

Vote: 

CA4: Changes to Standing Rules Section 5 Membership Dues (Jen Chu)

Issue: The last sentence of Section 5.1 currently reads as follows:
5.1 Membership fees are non-refundable.
Revise text to indicate that our monthly membership payments are "dues" not "fees".

Solution: Revise Section 5.1 to read as follows:
5.1 Membership dues are non-refundable.

Relevance to Tax Exempt Status: None

Motion: Move to adopt new language above

Second:  

Vote: 

CA5:  Additions to Standing Rules Section 5 Membership Dues (Jen Chu) 

Issue: Add new language to indicate that dues are billed monthly.

Solution: Add the following item to the end of Section 5 Membership Dues:
5.4 All dues are billed monthly.

Relevance to Tax Exempt Status: None

Motion: Move to adopt new language above

Second:  

Vote: 

CA6: Additions to Standing Rules Section 6 Room/Tool Rules - Definitions (Jen Chu)

Issue: Add new language to define Tool/Room/Site Stewards.

Solution: Add the following items to the beginning of Section 6 Room/Tool Rules.  
6.1 Tool Steward - Is an individual(s) with increased expertise of a specific tool.  These are usually complex tools, or tools where incorrect operation can present a hazard.  Examples are the EBF CNC Router Steward, Laser Steward, and Plasma CNC Table Steward.
6.2 Room Steward - Is an individual(s) who oversees all of the tools and operations in a particular shop or Room.  Examples are the Woodworking Shop Steward, Metal Shop Steward, and Ceramics Shop Steward.
6.3 Site Steward - Is an individual(s) who oversees an entire Site (Leesburg or Purcellville).  Examples are the Leesburg Site Steward and the Purcellvile Site Steward.

Relevance to Tax Exempt Status: None

Motion: Move to adopt new language above

Second:  

Vote: 

CA7: Additions to Standing Rules Section 6 Room/Tool Rules - Oversight of Rules(Jen Chu)

Issue: Add new language to clarify Site/Room/Tool rules.

Solution: Add the following item to the end of Section 6 Room/Tool Rules:
6.8 The Board will have oversight of all additional Site/Room/Tool rules and may adjust such rules as the Board sees fit.

Relevance to Tax Exempt Status: None

Motion: Move to adopt new language above

Second:  

Vote: 

CA8:  Additions to Standing Rules Section 7 Committees - Standing versus Member Committees (Jen Chu)

Issue: Add new language regarding Standing Committees versus Member Committees.

Solution: Add the following item after Section 7.1:
7.2 Standing Committees are permanent. Member Committees are transient.

Relevance to Tax Exempt Status: None

Motion: Move to adopt new language above

Second:  

Vote: 

CA9: Changes to Standing Rules Section 7 Committees - Standing Committees (Jen Chu)

Issue: Section 7.3 currently reads as follows:
7.3 At least three members are required to form a Committee. Exceptions to the requirement that a committee have at least three members are:
     7.3.1. All facility committees
     7.3.2. Membership Committee
     7.3.3. Scheduling Committee
Revise text to create a separate section for Standing Committees and to include the Finance Committee as a Standing Committee.

Solution: Revise Section 7.3 into two separate sections that read as follows:
7.3 At least three members are required to form a Committee.
7.4 Standing Committees are:
     7.4.1 All facility committees, which are chaired by the respective Site Stewards
     7.4.2 Membership Committee
     7.4.3 Scheduling Committee
     7.4.4 Finance Committee, which is chaired by the Treasurer

Relevance to Tax Exempt Status: None

Motion: Move to adopt new language above

Second:  

Vote: 

CA10: Additions to Standing Rules Section 7 Committees - Member Committees(Jen Chu)

Issue: Add new language regarding Member Committees.

Solution: Add the following item after existing Section 7.3:
7.4 Member Committees are formed by interested Members.

Relevance to Tax Exempt Status: None

Motion: Move to adopt new language above

Second:  

Vote: 

CA11: Changes to Standing Rules Section 7 Committees - Committee Chairpersons (Jen Chu)

Issue: Section 7.4 currently reads as follows:
7.4 Committee chairpersons are appointed by the Board of Directors.
Revise text to clarify that chairpersons for Member Committees are nominated by the committee.

Solution: Revise Section 7.4 to read as follows:
7.4 Member Committee chairpersons are nominated by the committee and appointed by the Board of Directors.

Relevance to Tax Exempt Status: None

Motion: Move to adopt new language above

Second:  

Vote: 

CA12:  Additions to Standing Rules Section 7 Committees - Committee Membership (Jen Chu)

Issue: Add new language regarding Committee Membership.

Solution: Add the following item after existing Section 7.6:
7.7 Committee Membership
     7.7.1 Unless otherwise noted, committee meetings are open to all Members.
     7.7.2 The members of the Finance Committee are by invitation from the Treasurer.
     7.7.3 By default, Tool and Room Stewards are automatically voting members of the respective facility committees.  Regular attendance is not required to maintain voting rights.

Relevance to Tax Exempt Status: None

Motion: Move to adopt new language above

Second:  

Vote: 

CA13: Changes to Standing Rules Section 7 Committees - Committee Voting (Jen Chu)

Issue:  Section 7.10 currently reads as follows:
7.10 By default, binding committee decisions can be made by the chairperson or by majority vote of the committee members. This governance model can be changed by
majority vote of the committee members.
Revise text to state that binding committee decisions are made by the committee members.  

Solution: Revise Section 7.10 to read as follows:
7.10 Binding committee decisions are made by majority vote of the committee members. The exception is the Finance Committee where binding committee decisions are made by the chairperson, the Treasurer.

Relevance to Tax Exempt Status: None

Motion: Move to adopt new language above

Second:  

Vote:  

CA14:  Additions to Standing Rules Section 7 Committees - Committee Decisions(Jen Chu)

Issue: Add new language regarding Committee decisions.

Solution: Add the following item after existing Section 7.10:
7.11 Committee decisions are subject to, but do not require, approval of the Board.

Relevance to Tax Exempt Status: None

Motion: Move to adopt new language above

Second:  

Vote:  

CA15:  Changes to Standing Rules Section 8 Finances (Jen Chu)

Issue:  Section 8.1 currently reads as follows:
8.1 No reimbursements, regardless of amount, are made to Members without documented budgetary approval by the majority of the Board.
Make minor editorial changes to text.

Solution: Revise Section 8.1 to read as follows:

8.1 No reimbursements, regardless of amount, are made to Members without advance documented budgetary approval by the Board.

Relevance to Tax Exempt Status: None

Motion: Move to adopt new language above

Second:  

Vote:  

Moved to NB

CA16: Changes to Section 9 Bringing New Tools, Supplies and Equipment into the Space (Jen Chu)

Issue: Section 9 currently reads as follows:
9.1. Consumables
9.2. Makersmiths does NOT generally supply consumables such as material for your project, nails, glue, 3D printer medium, etc.  
9.3. There may be some left behind and appropriately marked by other Members, but please respect the Standing Rules and any site and/or tool rules associated with these materials.
9.4. Pay it forward.
9.5. Co-Located Tools
9.6. All co-located tools must be approved by the room or site steward.
9.7. Personal tools co-located at Makersmiths are co-located at the risk of the Member.
9.8. Maintenance of co-located tools is the responsibility of the Member who owns the tool.
9.9. In the event of tool breakage, paying for the cost of repair or replacement by Makersmiths is at the discretion of the Board.
9.10. Co-located tools must be clearly labeled with the name of the owner
Revise formatting of Section 9 to create sub-sections. Clarify text regarding co-located tool breakage.

Solution:  Revise Section 9 to read as follows:
9.1. Consumables
     9.1.1 Makersmiths does NOT generally supply consumables such as material for your project, nails, glue, 3D printer medium, etc.  
     9.1.2 There may be some left behind and appropriately marked by other Members, but please respect the Standing Rules and any site and/or tool rules associated with these materials.
     9.1.3 Pay it forward.
9.2 Co-Located Tools
     9.2.1 All co-located tools must be approved by the room or site steward.
     9.2.2 Personal tools co-located at Makersmiths are co-located at the risk of the Member.
     9.2.3 Maintenance of co-located tools is the responsibility of the Member who owns the tool.
     9.2.4 In the event of co-located tool breakage, paying for the cost of repair or replacement by Makersmiths is at the discretion of the Board.
     9.2.5 Co-located tools must be clearly labeled with the name of the owner.

Relevance to Tax Exempt Status: None

Motion: Move to adopt new language above

Second:  

Vote:  

CA17:  Changes to Section 10 Courses, Classes, Workshops, and Events - Teach/Host/Facilitate(Jen Chu)

Issue: Section 10.1 currently reads as follows:
10.1 Anyone can teach/host a Course, Class, Workshop, or Event at Makersmiths as long as they have the passion and knowledge to share with the community.
Revise text to include "facilitating" a class. 

Solution:  Revise Section 10.1 to read as follows:
10.1 Anyone can teach/host/facilitate a Course, Class, Workshop, or Event at Makersmiths as long as they have the passion and knowledge to share with the community.

Relevance to Tax Exempt Status: None

Motion: Move to adopt new language above

Second:  

Vote:  

CA18:  Changes to Section 10 Courses, Classes, Workshops, and Events - Collection of Funds (Jen Chu)

Issue: Section 10.2 currently reads as follows:
10.2 Courses, Classes, Workshops, and Events must be approved by the Scheduling Committee.
Revise text to clarify that class fees and collection of funds must be coordinated through the Scheduling Committee.

Solution: Revise Section 10.2 to read as follows:
10.2 All Courses, Classes, Workshops, and Events will be coordinated through, approved by, and scheduled by, the Scheduling Committee. This includes setting of fees, collection of funds, and determination of payments to instructors.  A Member may not hold a personal Course, Class, Workshop, or Event in the space, without Scheduling Committee approval. A Member may not receive direct payment to themselves for a course, class, workshop or event.

Relevance to Tax Exempt Status: None

Motion: Move to adopt new language above

Second:  

Vote:  

CA19: Changes to Section 11 Honorariums (Jen Chu)

Issue: Portions of Section 11 currently read as follows:
11 Honorariums
     11.3 They indicate their intention to request an honorarium on the class request form and such request is approved by the Scheduling Committee which will coordinate with  the Treasurer..
     11.4 The instructor is required to provide a current W-9 form if the instructor is to be renumerated by Makersmiths for anything other than reimbursement of materials from class fees.
     11.6 An IRS 1099 will be issued at the end of the year for those that meet the requirements.  Instructors are not employees of Makersmiths and no taxes will be
withheld.

Revise text to change payments to instructors from "honorariums" to simply "payments".

Solution: Revise portions of Section 11 to read as follows:
11 Instructor Payments
     11.3 They indicate their intention to request payment on the class request form and such request and amount is approved by the Scheduling Committee which will coordinate with the Treasurer..
     11.4 The instructor is required to provide a current W-9 form if the instructor is to be paid by Makersmiths for anything other than reimbursement of materials from class fees.
     11.6 An IRS 1099 will be issued at the end of the year for those that meet the requirements.  Instructors are Independent Contractors and are not employees of Makersmiths and no taxes will be withheld.

Relevance to Tax Exempt Status: None

Motion: Move to adopt new language above

Second:  

Vote:  

CA20: Changes to Section 13 Intellectual Property Rights (Jen Chu)

Issue: Section 13.2 currently read as follows:
13.2 Makersmiths recommends that Intellectual Property Rights be clarified and memorialized in writing by persons working together at its facilities so as to clearly
distinguish between the project creator (the owner) and persons who merely assist in routine work (the helpers) to advance the project.
Revise text to make a minor grammatical change.

Solution: Revise Section 13.2 to read as follows:
13.2 Makersmiths recommends that Intellectual Property Rights be clarified and memorialized in writing by persons working together at its facilities so as to clearly
distinguish between the project creator (the owner) and persons who merely assist in routine work (the helpers) to advance a project.

Relevance to Tax Exempt Status: None

Motion: Move to adopt new language above

Second:  

Vote:  

CA21: Changes to Section 14 Fees - Machine and Media Usage Fee tables  (Jen Chu)

Issue: The following machine and usage fee table is currently provided in Section 14.1:

Revise table per Board motions approved on 7/31/2025 and 8/28/2024.  Add consumables fees for the color copier at Leesburg and for resin for the 3D Resin Printer.

Solution: Replace the current table in Section 14.1 with the following two tables:

Relevance to Tax Exempt Status: None

Motion: Move to adopt new language above

Second:  

Vote:  

Motion Scott

Second Jim

All CA items approved by voice vote

Approval of Prior Minutes

2025-03-26 Meeting of the Board of Directors

Motion: Move to approve minutes as amended by Scott

Second:  Jen

Vote:  Approved by voice vote

Officer Reports

Chairperson: Jonathan White

INSERT REPORT HERE

Secretary: Scott Silvers

Election process is moving forward.  Four candidates have self-nominated: John Carter, Diane Bollinger, Brad Hess, & Jim Waldron
Next step is for the candidates to address the membership at the May 7th Monthly Membership Meeting.  
We currently have 288 voting members identified in the WA database, which sets quorum at 96.   8 Household Memberships do not have a secondary voting member identified as of 4/23, an email has been sent to the Bundle Coordinator for those memberships reminding them to indicate a secondary voting member, with a deadline of May 3.

Election running to schedule

Treasurer: Mary Waldron

Some discussion on unspent budget. 

Oliver electronics spend - due to be returned today if not spent.

President:  Nedim Ogelman

INSERT REPORT HERE

Committee Reports:

Membership Committee (Ken Fuentecilla)

Leesburg Facility Committee (John Carter)

First Friday event.  Leesburg Flower & Garden.  Some visitors.  Suspect 3 new members.

Many members helping out with these events

Purcellville Facility Committee (Dave Painter)

Participated in Music & Arts Festival, immediate impact on Saturday and Open House.  At least 1 new member

Diane had conversation with PV Town Attorney.  Resulted in contact from PV Asset Manager.  Discussed new roof, downed trees, and drain cleaning for lower building. Requested completion of asphalt for driveway. 

Metal cutting  progress, feed rollers replaced on big planer, replaced guide bearings on wood band saw, offering new metal lathe class, progress on new CNC Plasma Table, mini-split for lower building restarted with HVAC company.

Scheduling Committee (Jennifer Chu)

Newsletter Committee (Jenna Conn)

IT Committee (Scott Silvers)

Working with the Strategic Planning group to review and establish a set of requirements to look at alternatives to some of our current tools (Wild Apricot, Confluence, Arlo, August).  Update meeting next week.

Standing Rules Committee (Jennifer Chu)

The committee met on 4/9/2025 to finalize the proposed changes to the Standing Rules. The proposed changes were submitted to the Board for review and approval.

Finance Committee (Mary Waldron)

NTR.  No Meeting in April

Grants Committee (Jim Waldron)

The Grant Committee did not formally meet in April. Members are following up their action items from the March meeting.

We did have an informal meeting with Microsoft on the scope of the Azure grant they have offered and clarified the fee and cost structure. The meeting was positive and we have elected to proceed to the next steps (acceptance and transfer of credits to an Azure account).

We also have received donation in kind from SolidWorks for free 3DExperience SolidWorks Maker licenses. Details on how members can access this valuable software resource will be made available via a web link.

The Grant Committee was advised the seeking grants without active social media posting would be very difficult. Several items have been submitted, but nothing has appeared on any of our social media sites to date. All of our social media is way out of date

Marketing Committee (Vacant)

Website Committee (Vacant) 

Scott suggests dissolution

Unfinished Business

OB1: TITLE (Person Proposing)

Issue: 

Solution: 

Relevance to Tax Exempt Status: 

Motion: 

Second: 

Vote: 

New Business

NB1: Conflict of Interest (Jim Waldron)

Issue: IRS Requires a formal Conflict of Interest policy.  While we have been dutifully checking the box on the 990 tax form our Conflict of Interest policy does not really meet IRS requirements.  Most of these policies are 10+ pages in length and I believe more than we currently need.  But, we need to prevent the actual or appearance of any benefit to any Director or Officer of Makersmiths.

Our basic problem is to be sure that there is ‘No Appearance’ or ‘Actual’ conflict of interest from our Directors.  We need to perfect the Volunteer status of our Directors. (A Volunteer is someone who does something without expectation of compensation.)

Solution: Make sure that Directors and Officers of the organization are not paid by the organization.

Relevance to Tax Exempt Status: None

Motion: 

Add 4.12.2 to the Bylaws. “Directors and Officers will not receive compensation from Makersmiths.”

OR;

Prepare a Conflict of Interest policy in line with IRS recommendations to be authorized by the board before May 10 (our 990 filing date).

Second: 

Vote: 

Motion withdrawn.

NB2: Acceptance of Microsoft Azure Grant (Jim Waldron)

Issue: Microsoft has made available a $2,000.00 grant in the form of Azure services.  We would like to accept this grant as the basis for RAG AI development (under the auspices of the AI and Electronics Slack channels).  In order to have the grant dollars assigned to our account, a credit/debit card needs to be entered to be used to pay for any over-spend.  We do not expect this to happen.  We will set up account monitoring to alert us should we approach the grant limit so that we can shut down the services, if necessary, and accrue no additional charges.  None the less, we must enter a credit/debit card number to get started.

Solution: Allow Makersmiths credit/debit card to be entered for the Azure Grant.

Relevance to Tax Exempt Status: None

Motion: Move that Makersmiths credit/debit card be entered for the Azure Grant.

Second: Scott

Vote: Passed by voice vote

NB3:Questions for a Non-Profit Tax Attorney (Jim Waldron)

Issue: There were 2 responses to our search for a Non-Profit Tax Attorney to help us with our questions.  One (KWC) indicated that this was not really their area of expertise but they could do some non-defensible research for $375.00 an hour. The firm of Simms Showers indicated they would provide ‘specific, written legal advice’ that we could rely on, including a detailed review of our practices. A $2,500.00 retainer is required (which we would have to monitor to avoid going over).  Our list of questions was reviewed prior to them making this estimate.
Simms Showers is the firm recommended by our Legal Attorney.

Solution: Approve $2,500.00 for Non-Profit Tax advice based on our proposed questions.

Relevance to Tax Exempt Status: Non 

Motion: Move to approve $2,500.00 for Non-Profit Tax advice from Simms Showers based on our proposed questions.

Second: Jen

Vote: Passed by voice vote.

NB4: Refund for Mike Tomlin (Jim Waldron)

Issue: Mike Tomlin signed up a friend and paid for his first months membership expecting the friend to put in his credit card if he wanted to continue membership.  The friend did not update the credit card and did not avail himself of any member benefits.  This was discovered when Mike determined that he was paying twice each month.

Solution: Refund $1,300.00 to Mike Tomlin.

Relevance to Tax Exempt Status: None

Motion: Move to Refund $1,300.00 to Mike Tomlin.

Second: Scott

Vote: Passed by voice vote.

NB5: Approval of 990 (Jim Waldron)

Issue: Filing date: May 10.  The Board needs to review and approve our 2024 990 tax filing.  We need to fix our ‘appearance of conflict of interest’ policy in advance of this approval

Solution: Subject to the Conflict of Interest business item, approve the 2024 990 to be signed by the Chairman of the Board for submission to the IRS.

Relevance to Tax Exempt Status: None

Motion: Move to approve the 2024 990 to be signed by the Chairman of the Board and submitted to the IRS.

Second: 

Vote: Motion withdrawn.

There are some changes to the 990 not reflected in doc above.   Johnathan to sign, Treasurer to be listed as holder of record.  Additions of some descriptive information on Makersmiths.  Will need meeting before 10th.  Meeting to decide will be held on the 7th.

NB6: New Controller for CNC Plasma Table (Jim Waldron)

Issue: Critters (mice we think) got into the control console for the CNC Plasma Table we got from NovaLabs. The mice ate through a lot of the wiring.  Ian has been doing yeoman duty putting it all right but has come up against an insurmountable roadblock.  All of the wires in question were white and we don’t have a wiring diagram to use to trace out the wires.  We have searched high and low for a diagram, but have come up empty.  (We’ve really searched. Through archives, old dealers, the original company – we’ve found nothing.)  It’s too nice a table to just let it sit unused.

Solution: Purchase a new Controller.

Relevance to Tax Exempt Status: None

Motion: Move to allocate $1000.00 from the New Equipment Reserve Fund for a new CNC Plasma table controller.  Funds to be spent by July 30 2025.  Any remaining funds to be returned to the reserve fund on that date

Second: Jen

Vote: Passed by voice vote.   (Jim Recused himself due to to being Shop Steward for CNC plasma.)

NB7: Materials fees for ceramics studio (Bo Wernick)

Motion: Move to waive 7 days notification

Second: Scott

Vote: Passed by voice vote.

Issue: Clay use in the ceramics studio is not a consumable (covered by MS) but not usually a "buy it and bring it from home" material either due to the larger quantities of minimum purchase (25lbs). The studio would like to buy a clay in bulk and slice it up into smaller bags for member purchase. Our cost is about $1.20/lb.

Solution: Purchase clay in bulk and charging $2/lb sell in $5, $10 and @$20 portions

Relevance to Tax Exempt Status: None

Motion: Move to set pricing for clay at $5 per small bag, $10 per medium bag, and $20 per large bag and update section 14 of the Standing Rules to include these fees.

Amended: Move to set Suggested Donation for clay at $5 per small bag, $10 per medium bag, and $20 per large bag and update section 14 of the Standing Rules to include these Suggested Donations.

Second Jen

Vote on amendment  4 yea, 1 nay

Second: Jen

Vote:  Passed by voice vote.  (Unanimous)

NB8: Deletion of Bylaws Section 6.3.3.6 Complimentary Membership  (Jen Chu)

Motion: Move to waive 7 days notification

Second: Jim

Vote: Passed by voice vote
-----------
Issue: Currently Bylaws Section 6.3.3.6 reads as follows:

6.3.3.6 The Board is authorized to require volunteer hours, reduced dues, teaching of classes, etc. as a condition of the approval for complimentary Membership application or renewal of same.
Delete this section as these terms reflect payment for services and is no longer consistent with our concept of a complimentary membership.

Solution: Remove the section.

Relevance to Tax Exempt Status: None

Motion:  Move to delete Section 6.3.3.6.

Second: Jim

Vote: Passed by voice vote.

NB9: 3D Printing capability update (Scott Silvers)

Motion: Move to waive 7 days notification

Second: Jen

Vote: Motion carries by voice vote.

-----------

Issue: Some of our existing printers are past their prime, and others are limited in capability compared to current generation printers.

Solution: Purchase 2 Bambu Labs X1C printers with AMS and extra parts.

Relevance to Tax Exempt Status: None

Motion: Move to approve printer purchase as outlined in the attached presentation/

Second: Brad

Vote: 4 aye, 1 nay.  Passed by majority vote.

Classes expected in June

Stuff printed for Makersmiths to be charged to shop.  To be discussed at cost meeting (expected next meeting).

NB10 (was CA15):  Changes to Standing Rules Section 8 Finances (Jen Chu)

Issue:  Section 8.1 currently reads as follows:
8.1 No reimbursements, regardless of amount, are made to Members without documented budgetary approval by the majority of the Board.
Make minor editorial changes to text.

Solution: Revise Section 8.1 to read as follows:

8.1 No reimbursements, regardless of amount, are made to Members without advance documented budgetary approval by the Board.

Relevance to Tax Exempt Status: None

Motion: Move to adopt new language above

Second:  Scott

Amended:  8.1 No reimbursements, regardless of amount, are made to Members without documented budgetary approval by the Board.

Second: Jen

Vote: Passed by voice vote.

Vote: Passed by voice vote.

Open Discussion

Special meeting of the Board for 7pm on Wednesday May 7.  (will need 7 day waiver).  To discuss 990 and Conflict of Interest Policy.

Go back to Stewards and ask them to prioritize their list of Improvements.

Adjournment

Meeting adjourned by Scott at 8:50pm