Time and Location:


7pm ET Virtual Meeting https://meet.google.com/cih-ehxi-wbc

Call to Order:


Meeting called to order by Jonathan White at 7:08PM.

Board/Officer NamePositionTermAttendance (Y/N)
Jonathan WhiteBoard Member, Chairperson2023-2026Y
Scott SilversBoard Member, Secretary2023-2026Y
Brad HessBoard Member2022-2025Y
Jim WaldronBoard Member2024-2025Y
Jennifer ChuBoard Member2024-2027Y
Bo WernickBoard Member2024-2027
Evin GranoBoard Member2024-2027Y

Mary Waldron

Treasurer2024-2025Y
Nedim OglemanPresident2024-2025Y





New Business


NB1: Conflict of Interest (Jim Waldron)    Withdrawn - Existing Policy Found

IssueIRS Requires a formal Conflict of Interest policy.  While we have been dutifully checking the box on the 990 tax form our Conflict of Interest policy does not really meet IRS requirements.  Most of these policies are 10+ pages in length and I believe more than we currently need.  But, we need to prevent the actual or appearance of any benefit to any Director or Officer of Makersmiths.

Our basic problem is to be sure that there is ‘No Appearance’ or ‘Actual’ conflict of interest from our Directors.  We need to perfect the Volunteer status of our Directors. (A Volunteer is someone who does something without expectation of compensation.)

Solution: Make sure that Directors and Officers of the organization are not paid by the organization.

Relevance to Tax Exempt Status: Required form

Motion

Add 4.12.2 to the Bylaws. “Directors and Officers will not receive compensation from Makersmiths.”

OR;

Prepare a Conflict of Interest policy in line with IRS recommendations to be authorized by the board before May 10 (our 990 filing date).

Second: 

Vote

NB2: Approval of 990 (Jim Waldron)

Issue: Filing date: May 10.  The Board needs to review and approve our 2024 990 tax filing.  We need to fix our ‘appearance of conflict of interest’ policy in advance of this approval

Solution: Subject to the Conflict of Interest business item, approve the 2024 990 to be signed by the Chairman of the Board for submission to the IRS.

Relevance to Tax Exempt Status: None

MotionMove to approve the 2024 990 to be signed by the Chairman of the Board and submitted to the IRS.

Second: Jonathan White

Vote: Motion Passes by Voice Vote


Adjournment


Meeting adjourned by Jonathan White at 7:27PM

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