Time and Location:

October 24, 2018 at 7:00PM at 106 Royal Street NE, Leesburg, VA

Consent Agenda

Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.

Any member may edit this wiki page and place an item on the agenda. However, discussion of agenda items should be done via Slack. The cut-off time for addition to or revision of the consent agenda items is 48 hours prior to the meeting. Please note, agenda items (Consent, New, or Old) that request spending $250 or more must include a section on "Relevance to our tax exempt purpose".

CNC Cost, Reimbursement and Fees (Brad Hess)

Problem:  During the building of the CNC Brad Hess incurred $1,980.75 in expenses associated with the build. These are documented in an excel spreadsheet with receipts which will be provided. 

Solution: Allow for reimbursement of 1000 through class fees.  I will donate the other $980.75, but will need a tax slip.  Since we also need consumables for the machine I propose a 75-25 split on class fees which is different then our normal split to instructors.  Currently classes are bringing in about 100 per class (Based off 2 classes).  We need to also start charging machine time like we do on the laser cutter.  

Relevance to our tax exempt status: None

Motion:  Approve Reimbursement of $1,000.00 out of class fees

Machine Skates (Brad Hess)

Problem: Moving of heavy machinery is hard

Solution: Purchase machine skates at a price of less than $300.00

Relevance to our tax exempt status: None

Motion:  Approve Reimbursement of $300.00 

Prior minutes

2018-09-26 Meeting of the Board of the Directors - Agenda/Minutes

Officer Reports:

Chairman

Secretary

Treasurer

Member Reports:

Committee Reports:

New Member Orientation Committee (Chairperson John Dubelko)

Membership Committee (Chairperson Jessie M)

Social Outreach Committee:  (Chairperson Jessie M)

Leesburg Facility Committee (Chairperson Brad Hess)

Purcellville Facility Committee (Chairperson Tom Hill)

Scheduling Committee (Chairperson John Dubelko)

Special Projects Committee (Chairperson Mike Werling)

Signage Committee (Chairperson Mark R Millsap)

Old Business:

OB1 Description (Submitter's @name)

Problem: 

Solution: 

Relevance to our tax exempt status:

Proposed Motion:

OB2  Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

OB3 Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

None

New Business:

NB1 Consider $300 deposit for water/sewer account for 787 20th St., Purcellville (lower building) (@Mark R Millsap)

Problem:  TOP wants a $300 deposit for a water / sewer account for 787 20th St., Purcellville (lower building)

Solution:  Approve a motion to approve payment to TOP for water / sewer account deposit

Relevance to our tax exempt status: unknown

Proposed Motion:  Motion approval for $300 deposit for water / sewer account.

NB2 Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

Adjournment

Minutes: 

Action Items:

Approved Spending Tracking: