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Time and Location:


October 24, 2018 at 7:00PM at 106 Royal Street NE, Leesburg, VA

Consent Agenda


Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.

Any member may edit this wiki page and place an item on the agenda. However, discussion of agenda items should be done via Slack. The cut-off time for addition to or revision of the consent agenda items is 48 hours prior to the meeting. Please note, agenda items (Consent, New, or Old) that request spending $250 or more must include a section on "Relevance to our tax exempt purpose".

CNC Cost, Reimbursement and Fees (Brad Hess)

Problem:  During the building of the CNC Brad Hess incurred $1,980.75 in expenses associated with the build. These are documented in an excel spreadsheet with receipts which will be provided. 

Solution: Allow for reimbursement of 1000 through class fees.  I will donate the other $980.75, but will need a tax slip.  Since we also need consumables for the machine I propose a 75-25 split on class fees which is different then our normal split to instructors.  Currently classes are bringing in about 100 per class (Based off 2 classes).  We need to also start charging machine time like we do on the laser cutter.  

Relevance to our tax exempt status: None

Motion:  Approve Reimbursement of $1,000.00 out of class fees

Machine Skates (Brad Hess)

Problem: Moving of heavy machinery is hard

Solution: Purchase machine skates at a price of less than $300.00

Relevance to our tax exempt status: None

Motion:  Approve Reimbursement of $300.00 

 

Officer Reports:


Chairman

Secretary

Treasurer


Member Reports:


 

Committee Reports:


New Member Orientation Committee (Chairperson John Dubelko)

Membership Committee (Chairperson Jessie M)

Social Outreach Committee:  (Chairperson Jessie M)

Leesburg Facility Committee (Chairperson Brad Hess)

Purcellville Facility Committee (Chairperson Tom Hill)

Scheduling Committee (Chairperson John Dubelko)

Scheduleing Committte Report 
 # of classes / events33
# of participants in classes / events40
Funds raised $570

Special Projects Committee (Chairperson Mike Werling)

Signage Committee (Chairperson Mark R Millsap)

Old Business:


None

New Business:

NB1 Consider $300 deposit for water/sewer account for 787 20th St., Purcellville (lower building) (@Mark R Millsap)

Problem:  TOP wants a $300 deposit for a water / sewer account for 787 20th St., Purcellville (lower building)

Solution:  Approve a motion to approve payment to TOP for water / sewer account deposit

Relevance to our tax exempt status: unknown

Proposed Motion:  Motion approval for $300 deposit for water / sewer account.

100 Women Letter of Intent (David Painter)

Problem:  100 Women Strong is offering a grant.  In order to start the process, Makersmiths would need to submit a non-binding letter of intent

Solution:  Motion to approve sending a non-binding LOI to 100 Women Strong for grant process.

Relevance to our tax exempt status: None.

Proposed Motion:  Motion to approve  Diane Painter drafting and submitting a non-binding Letter of Intent to 100 Women Strong for grant.

 

Adjournment

Minutes: 


==Minutes=

7:00PM Call to Order
Attendance:

NamePositionRoll Call
Brad Hess (Brad Hess)Board Member, Chairperson Present
Brandon Bullis (Brandon Bullis)Board Member, Secretary Present
Dave Painter (David Painter)Board Member Present
 Juli Ravas (Juli Ravas)Board Member Excused
 Mark Millsap (Mark R Millsap)Board Member Present
 Erin WerlingBoard Member Excused
 Michael James (Michael James)Board Member Excused


====
***CONSENT AGENDA - ***
Passed by consensus


**OLD BUSINESS**
None

**NEW BUSINESS**

Consider $300 deposit for water/sewer account for 787 20th St., Purcellville (lower building) (@Mark R Millsap)
- AS WRITTEN:  Motion approval for $300 deposit for water / sewer account.
- DISCUSSION:  
  - Dave Painter:  thought the deposit for the upper building should also apply to lower building.  He's going to coordinate a meeting with Town to see if he can convince them the deposit is not necessary 

 MOTION NOT CALLED TO VOTE.

 

100 Women Letter of Intent

-As Written:  Motion to approve  Diane Painter drafting and submitting a non-binding Letter of Intent to 100 Women Strong for grant.

-Discussion:  

Dave Painter:  This is a non-binding letter of intent.  There are no obligations associated with submitting the LOI

Mark Millsap:  Expressed concerned that accepting grants places lots of reporting and other obligations on our already strained resources

 Motion:  Motion to approve  Diane Painter drafting and submitting a non-binding Letter of Intent to 100 Women Strong for grant.

 By:  Dave Painter

2nd:  Brad Hess

Motion passed by unanimous vote
 -====

Next meeting set for November 29, 2018 at 7:00PM at Makersmiths Purcellville location

7:39PM Meeting called to close

Action Items:


StatusItem DescriptionResponsible Party
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Approved Spending Tracking: 


AmountToFrom
 $300Brad Hess  for Heavy Machinery skates
   
   
   
   
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