Time and Location:

November 29, 2018 at 7:00PM at Makersmiths location in Purcellville

Consent Agenda

Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.

Any member may edit this wiki page and place an item on the agenda. However, discussion of agenda items should be done via Slack. The cut-off time for addition to or revision of the consent agenda items is 48 hours prior to the meeting. Please note, agenda items (Consent, New, or Old) that request spending $250 or more must include a section on "Relevance to our tax exempt purpose".

December Board Meeting (Brandon Bullis)

Problem:  The December Board meeting is scheduled during the holiday season when some board members are not available

Solution:  Cancel December Board meeting Each year the organization should start the year with a budget.Solution: The attached budget is submitted to the board for their consideration.

Relevance to our tax exempt status:  noneNone

Motion:  Accept the attached budget for FY19 and authorize the Treasurer and Bookkeeper to approved and make payments based on the line items in the budget.  

CA2 Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Motion:

CA3 Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Motion:

Cancel December Board Meeting.

Prior minutes

2018-10-24 Meeting of the Board of the Directors - Agenda/Minutes

Officer Reports:

Chairman

Secretary

Treasurer

Financial Statement

Member Reports:

  None

Committee Reports:

New Member Orientation Committee (Chairperson John Dubelko)

Membership Committee (Chairperson Jessie M)

:

Leesburg Facility Committee (Chairperson Brad Hess)

Update provided on Leesburg facility roof leak.  Letters/emails sent to landlord.  Something has to be done ASAP. 

Purcellville Facility Committee (Chairperson Tom Hill)

Driveway into facility has been paved by TOP.  Electricity is about 80% complete.  Approved facility budget has been expended. 

Scheduling Committee (Chairperson John Dubelko)

Special Projects Committee (Chairperson Mike Werling)

Committee is considering turning off Meetup to reduce number of scheduling platforms and save money.  They will ask Members for their thoughts at next membership meeting.

Old Business:

OB1 Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

OB2  Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

OB3 Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

New Business:

NB1

FY19 Budget (John Dubelko)

Problem: Each year the organization should start the year with a budget.

Solution: The attached budget is submitted to the board for their consideration.

Relevance to Relevance to our tax exempt status: none

Proposed Motion: Accept the attached budget for FY19 and authorize the Treasurer and Bookkeeper to approved and make payments based on the line items in the budget.  

Image Added Spreadsheet

NB2 Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

NB3 Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

Adjournment

Minutes

Action Items:

Approved Spending Tracking: