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Meeting called to order by Evin Grano at x6:xx  59  pm.

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2025-12-17 Meeting of the Board of Directors

Motion by Jim Evin to approve prior meeting minutes

Second: BradJim.

Vote:   Passed by Voice vote.

Consent Agenda

Any Board Member may make a motion in the Consent Agenda.  The purpose of the Consent Agenda is to propose motions that have been discussed by Board Members in advance and/or are expected to pass without objection.  If the item does not fit this description, it should be proposed in New Business. Discussion of Consent Agenda items should be done via Slack prior to the meeting.  Any Board Member present at the meeting may request that an item be moved from the Consent Agenda to New Business.  The motions in the Consent Agenda (after any items are moved to New Business) may be passed as a group if there are no objections.  Any motion that requests spending $250 or more must include a section on "Relevance to our tax exempt purpose".

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Motion: Move to approve a 3-month Complimentary membership be extended to the Bookkeeper.

Consent agenda:  Passed by voice vote.

Officer Reports

Chairperson:

Nothing to Report

President:

Not in attendance

Secretary:

Discussion meeting was held on February 10 on Cost-Sharing and our current method of collection.  8 members were in attendance for at least part of the meeting.  Resultant motion included in this agenda.

Treasurer:

View file
name January2026FinancialManagementReport.pdf height 250

Committee Reports:

Membership Committee (Ken Fuentecilla)

Received 2/23/2026

Marketing Committee (Vacant)

No Report

Leesburg Facility Committee (John Carter)

Survived Storm. Cleanup continues in 3D print room and Fume room.

Purcellville Facility Committee (Dave Painter)

No Report

Jonathan - New plotter on-line.  Old plotter in dumpster.  Instructions on wiki.  Lights in Frame shop added.  There is also a plotter channel.

Scheduling Committee (Jennifer Chu)

Received 2/23/2026

IT Report

Newsletter Committee (Meaghen Flynn - pending)

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Standing Rules Committee (Jonathan White)

Report Received.  Need to Schedule a meeting.   Conflict of interest, Contractor agreements, tool steward red tool revocation.

Finance Committee (Mary Waldron)

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Motion: Move to allocate $ 5,200.00 from the Equipment Reserve Fund for purchase of a new air compressor, associated electrical wiring, and pneumatic plumbing.  Monies to be spent by April 30 with any remaining funds returned to the Fund.  Air compressor to be installed and operational by April 30.

Second:Evin

Vote:  

NB2:  New Cost-Sharing Schedule (Jim)

 Issue: Our machine use fees and structure needs to be changed.

Solution:

Relevance to Tax Exempt Status: None

Motion: Move to adopt new Standing Rules section 14, modify our web reservation system to clearly show reservation time limitations and directives, and placard Cost-Share machines as designated in Standing Rules Section 14.

Second:

Vote: 

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Passes by voice vote

NB2: Terminate copier lease and purchase new multi function copier (Jim)

 Issue: We can no longer sell copies.  

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Motion: Move to allocate $750 from the Equipment Reserve Fund for a Brother MFC-L8930CDW Business Color Laser All-in-One Printer with Duplex Print, Scan, and Copy (or equivalent) with TN635XL Toner Replacement Cartridge Set (or equivalent) and 1 Case of Copy Paper.  Device to be operational  and monies to be spent by March 30 with any remaining dollars returned to the Equipment Fund.

Second:Jonathan

Vote: Passes by voice vote

There are 2 proposals for Cost-Sharing or Fees. 

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The Board will need to decide which of these it would like to consider

NB3:  New Cost-Sharing Schedule (Jim)

 Issue:  Our machine use fees and structure needs to be changed.

Solution:

Relevance to Tax Exempt Status: None

Motion:  Move to adopt new Standing Rules section 14, modify our web reservation system to clearly show reservation time limitations and directives, and placard Cost-Share machines as designated in Standing Rules Section 14.

Second: Evin

Vote: Passes by voice vote (Unanimous)

Move to adjust Sublimation paper supplied by Makersmiths from $2 to $1.50.

Vote:  Passes by voice vote (Unanimous)

NB4: Adjust tool usage fees and limits (Bo Wernick)

Issue: There has been a lot of discussion regarding fees and if they the tool usage is properly priced

Solution: Evaluate the tool costs and usage and present the results to the membership. Determine a new pricing model based on factors such as:

• We want to cover costs on the tools with more expensive consumables
• We want to reduce the potential for super-users to overuse the tools
• We want to keep costs low to reduce the barriers for members to try new tools
• We want to reduce the complexity of using the space in terms of logging time and calculating fees
• We want to remove any small fees since they have an overhead cost for admin and processing

We want to stay true to the member-model organization in which dues cover the majority of incidental costs

Image Added

Relevance to Tax Exempt Status: None

Motion: Move to adjust the fee structure and tool limits as follows:

Withdrawn.

Open Discussion

New Fees

Jonathan will post to laser cutters

Jim will post new fees to general and newsletter

Mary and Nick will fix Square

Web guy will update website.

Purcellville, invitation for non-profit booth for PV Garden show.  Same weekend as MS-L Garden show.  Will put out on general and vol slack to see if we can find someone to manage these.
LB garden show non-profit application was due by Jan 31 - so we missed that.

We are invited to LCPS awards breakfast.  April 16th. DB primary Jonathan W as backup.

Diane Painter - class cert for auction by Lincoln Elementary.  Ceramics Class.  Treasurer will make certificate.

Evin Move to waive 7 day for cert, Bo Second, Vote, Passes by voice vote

Move to approve $40 for ceramics class to be donated to Lincoln Elementary, Evin Second, Vote, Passes by voice vote. 

Executive Session

Discussed Membership issue, no Board action.  

Adjournment

Meeting adjourned by Evan at x8:xx43

Next Board Meeting will be March 25th.

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