Contents

Time and Location: 

Call to Order: 

Approval of Prior Minutes. 

Consent Agenda. 

Officer Reports. 

Committee Reports: 

Unfinished Business. 

New Business. 

Open Discussion. 

Closed Session. 

Adjournment 

Time and Location:

Makersmiths Leesburg Lower Classroom and on-line

7pm ET, Virtual Meeting at https://meet.google.com/cih-ehxi-wbc

Call to Order:

Meeting called to order by Evin Grano at 6:59  pm.

Approval of Prior Minutes

2025-12-17 Meeting of the Board of Directors

Motion by Evin to approve prior meeting minutes

Second: Jim.

Vote:   Passed by Voice vote.

Consent Agenda

Any Board Member may make a motion in the Consent Agenda.  The purpose of the Consent Agenda is to propose motions that have been discussed by Board Members in advance and/or are expected to pass without objection.  If the item does not fit this description, it should be proposed in New Business. Discussion of Consent Agenda items should be done via Slack prior to the meeting.  Any Board Member present at the meeting may request that an item be moved from the Consent Agenda to New Business.  The motions in the Consent Agenda (after any items are moved to New Business) may be passed as a group if there are no objections.  Any motion that requests spending $250 or more must include a section on "Relevance to our tax exempt purpose".

CA1: Extend another 3 month Complimentary Membership to the Bookkeeper (Jim for Treasurer) 

 Issue: The bookkeeper's household membership has not been renewed.  As bookkeeper they need access to the facilities.

Solution: Provide a 3-month Complimentary membership to the Bookkeeper

Relevance to Tax Exempt Status: None

Motion: Move to approve a 3-month Complimentary membership be extended to the Bookkeeper.

Consent agenda: Passed by voice vote.

Officer Reports

Chairperson:

Nothing to Report

President:

Not in attendance

Secretary:

Discussion meeting was held on February 10 on Cost-Sharing and our current method of collection.  8 members were in attendance for at least part of the meeting.  Resultant motion included in this agenda.

Treasurer:

Committee Reports:

Membership Committee (Ken Fuentecilla)

Received 2/23/2026

Marketing Committee (Vacant)

No Report

Leesburg Facility Committee (John Carter)

Survived Storm. Cleanup continues in 3D print room and Fume room.

Purcellville Facility Committee (Dave Painter)

No Report

Jonathan - New plotter on-line.  Old plotter in dumpster.  Instructions on wiki.  Lights in Frame shop added.  There is also a plotter channel.

Scheduling Committee (Jennifer Chu)

Received 2/23/2026

IT Report

Newsletter Committee (Meaghen Flynn - pending)

Newsletter went out February 4^th.

Grant Committee (Jim Waldron)

Continuing to pursue a Lowes Grant.

Standing Rules Committee (Jonathan White)

Report Received.  Need to Schedule a meeting.   Conflict of interest, Contractor agreements, tool steward red tool revocation.

Finance Committee (Mary Waldron)

Nothing to Report.

Unfinished Business

 OB1: 

Issue: 

Solution: 

Relevance to Tax Exempt Status: 

Motion: 

Second:

Vote: 

New Business

NB1: New Air Compressor for Purcellville (Jim for Purcellville Steward Dave Painter).

 Issue: Purcellville Air Compressor is dying.  It has undergone multiple repairs and part replacement over the last year.  It is 20 years old and we don't know what kind of use is was subject to before we acquired it 10 years ago.  Starting cycle is noisy and difficult and it is really not suitable for continuous operation to supply things like blast cabinets and sand blasters.

Solution: Purchase new Air Compressor.  New compressor will be a rotary compressor (move volume) and will be placed in the EBF bay.  The existing compressor tank will be retained for storage volume.  10 HP Rotary Screw Air Compressor.  10-year Warranty with Free Parts and Service Guidance!  Model  MST-7.5VFD  kW/HP  7.5 kW / 10 HP.  45 CFM @ 102 PSI Heavy-duty Industrial Air Delivery.  145 PSI.  34 x 21 x 29 Inches (L*W*H). Weight 194 lbs.  Duty Cycle Continuous Duty  (100% Duty Cycle).  Full-colour LED Touchscreen Programmable Logic Controller with Variable Frequency Drive which features Soft Start (Preprogrammed Plug & Play System).  Heavy Duty Inbuilt Thermostatically Controlled Cooling Fan.  Heavy Duty Air Filter, Oil Filter and Air/Oil Separator.  Direct Drive results in low maintenance and high efficiency by eliminating any power transmission losses due to belts and pulleys.  TEFC IE4 Permanent Magnet Heavy-duty Induction Motor. Variable Frequency Drive to adjust the airflow on demand.  Energy Efficient Design. Preprogrammed Plug & Play System; Comes ready to use, connect your electrical, connect the equipment, and turn it on!

Relevance to Tax Exempt Status: None

Motion: Move to allocate $ 5,200.00 from the Equipment Reserve Fund for purchase of a new air compressor, associated electrical wiring, and pneumatic plumbing.  Monies to be spent by April 30 with any remaining funds returned to the Fund.  Air compressor to be installed and operational by April 30.

Second:Evin

Vote: Passes by voice vote

NB2: Terminate copier lease and purchase new multi function copier (Jim)

 Issue: We can no longer sell copies.  

Solution: Terminate the lease on the Leesburg copier.  Purchase a copier to replace it.  Evaluate the costs for Paper and Toner in June to determine if Cost-Sharing is required.  Recommending Brother MFC-L8930CDW Business Color Laser All-in-One Printer with Duplex Print, Scan, and Copy with TN635XL Toner Cartridge Set and 1 Case of Copy Paper.  (Starter toner cartridges good for ~3000 copies, replacement set good for ~5000 copies).  Site Steward will be responsible for monitoring paper and toner usage and ordering replacement consumables.  Total cost represents about 4 months of lease payments.

Relevance to Tax Exempt Status: None

Motion: Move to allocate $750 from the Equipment Reserve Fund for a Brother MFC-L8930CDW Business Color Laser All-in-One Printer with Duplex Print, Scan, and Copy (or equivalent) with TN635XL Toner Replacement Cartridge Set (or equivalent) and 1 Case of Copy Paper.  Device to be operational  and monies to be spent by March 30 with any remaining dollars returned to the Equipment Fund.

Second:Jonathan

Vote: Passes by voice vote

There are 2 proposals for Cost-Sharing or Fees.  The Board will need to decide which of these it would like to consider

NB3:  New Cost-Sharing Schedule (Jim)

 Issue: Our machine use fees and structure needs to be changed.

Solution:

Relevance to Tax Exempt Status: None

Motion: Move to adopt new Standing Rules section 14, modify our web reservation system to clearly show reservation time limitations and directives, and placard Cost-Share machines as designated in Standing Rules Section 14.

Second: Evin

Vote: Passes by voice vote (Unanimous)

Move to adjust Sublimation paper supplied by Makersmiths from $2 to $1.50.

Vote:  Passes by voice vote (Unanimous)

NB4: Adjust tool usage fees and limits (Bo Wernick)

Issue: There has been a lot of discussion regarding fees and if they the tool usage is properly priced

Solution: Evaluate the tool costs and usage and present the results to the membership. Determine a new pricing model based on factors such as:

• We want to cover costs on the tools with more expensive consumables
• We want to reduce the potential for super-users to overuse the tools
• We want to keep costs low to reduce the barriers for members to try new tools
• We want to reduce the complexity of using the space in terms of logging time and calculating fees
• We want to remove any small fees since they have an overhead cost for admin and processing

We want to stay true to the member-model organization in which dues cover the majority of incidental costs

Relevance to Tax Exempt Status: None

Motion: Move to adjust the fee structure and tool limits as follows:

Withdrawn.

Open Discussion

New Fees

Jonathan will post to laser cutters

Jim will post new fees to general and newsletter

Mary and Nick will fix Square

Web guy will update website.

Purcellville, invitation for non-profit booth for PV Garden show.  Same weekend as MS-L Garden show.  Will put out on general and vol slack to see if we can find someone to manage these.
LB garden show non-profit application was due by Jan 31 - so we missed that.

We are invited to LCPS awards breakfast.  April 16th. DB primary Jonathan W as backup.

Diane Painter - class cert for auction by Lincoln Elementary.  Ceramics Class.  Treasurer will make certificate.

Evin Move to waive 7 day for cert, Bo Second, Vote, Passes by voice vote

Move to approve $40 for ceramics class to be donated to Lincoln Elementary, Evin Second, Vote, Passes by voice vote. 

Executive Session

Discussed Membership issue, no Board action.  

Adjournment

Meeting adjourned by Evan at 8:43

Next Board Meeting will be March 25th.