This meeting will be held in Modified SRC3 format.

Time and Location:

January 31, 2018 7:00PM to 8:00PM at 106 Royal Street NE, Leesburg, VA

Prior minutes

2017-11-29 Meeting of the Board of the Directors - Agenda/Minutes

Member Comment:

Consent Agenda

Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.

Any member may edit this wiki page and place an item on the agenda. However, discussion of agenda items should be done via Slack. The cut-off time for addition to or revision of the consent agenda items is 48 hours prior to the meeting. Please note, agenda items (Consent, New, or Old) that request spending $250 or more must include a section on "Relevance to our tax exempt purpose".

Wild Apricot Founding Membership (Mark)

Problem:  Difficult to track the status and number of memberships with too many membership levels in Wild Apricot.  We would also like to simplify accounting book-keeping and simplify membership tracking.

Solution:  Remove 'Founding Member' as a stand-alone membership level and keep track of founding members with a checkbox.

Relevance to our tax exempt status:  None

Proposed Motion: 

Wild Apricot Membership Levels (Mark)

Problem:  Difficult to track the status and number of memberships with too many membership levels in Wild Apricot.  We would also like to simplify accounting book-keeping and simplify membership tracking.

Solution:  Require all members to submit monthly payment via reoccurring credit card payments.

Relevance to our tax exempt status:  None

Proposed Motion: 

Eliminate Annual and Semi-Annual Discounts Membership (Mark)

Problem:  Difficult to track the status and number of memberships with too many membership levels in Wild Apricot.  We would also like to simplify accounting book-keeping and simplify membership tracking.

Solution:  Eliminate the semi-annual and annual discounts and go strictly with a monthly membership dues.  This will vastly smooth out cash-flow, simplify accounting book-keeping and simplify membership tracking and forecasting.

Relevance to our tax exempt status:  None

Proposed Motion: 

CA4 (Submitter)

Problem: 

Solution: 

Relevance to our tax exempt status: 

Proposed Motion: 

CA5 (Submitter)

Problem: 

Solution: 

Relevance to our tax exempt status: 

Proposed Motion: 

CA6 (Submitter)

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Relevance to our tax exempt status: 

Proposed Motion: 

Financial Statement

Committee Reports:

New Member Orientation Committee (Mark M*, TBD, TBD)

Membership Committee (Mark M*., TBD, TBD)

Social Outreach Committee:  (Jessie M*, TBD, TBD)

Leesburg Facility Committee (Brad H* , Squirrl, TBD)

Purcellville Facility Committee (Tom H.* , Mike F., Dave P.)

Berryville Facility Committee (Brandon B*, Brad H, Squirll)

Training Committee (TBD*, TBD, TBD)

Special Projects Committee (TBD*, TBD, TBD)

Signage Committee (Pam M*, Christa S., Ann Margaret, Jonathon, Brad H.)

New Business:

NB1 (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

NB2 (Submitter)

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Solution:

Relevance to our tax exempt status:

NB3 (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Old Business:

OB1 (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

OB2 (Submitter)

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Solution:

Relevance to our tax exempt status:

OB3 (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Minutes: 

Action Items:

Approved Spending Tracking: