This meeting will be held in Modified SRC3 format.

Time and Location:

January 31, 2018 7:00PM to 8:00PM at 106 Royal Street NE, Leesburg, VA

Prior minutes

2017-11-29 Meeting of the Board of the Directors - Agenda/Minutes

Member Comment:

Consent Agenda

Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.

Any member may edit this wiki page and place an item on the agenda. However, discussion of agenda items should be done via Slack. The cut-off time for addition to or revision of the consent agenda items is 48 hours prior to the meeting. Please note, agenda items (Consent, New, or Old) that request spending $250 or more must include a section on "Relevance to our tax exempt purpose".

Wild Apricot Founding Membership (Mark)

Problem:  Difficult to track the status and number of memberships with too many membership levels in Wild Apricot.  We would also like to simplify accounting book-keeping and simplify membership tracking.

Solution:  Remove 'Founding Member' as a stand-alone membership level and keep track of founding members with a checkbox.

Relevance to our tax exempt status:  None

Proposed Motion:  Motion that Wild Apricot configuration be modified to add a Member check-box to track Founding Members and once those members are so recorded, that the Founding Member level members be migrated to corresponding Full Member level.

Wild Apricot Membership Levels (Mark)

Problem:  Difficult to track the status and number of memberships with too many membership levels in Wild Apricot.  We would also like to simplify accounting book-keeping and simplify membership tracking.

Solution:  Require all members to submit monthly payment via reoccurring credit card payments.

Relevance to our tax exempt status:  None

Proposed Motion: Motion that Section 5.4.1. Monthly Membership Dues of Makersmiths Bylaws be changed to read: "All members shall pay monthly dues in advance, of such amount as may be set by a quorum of the Board of Directors.  Said payment of dues shall be via reoccurring credit card payments."  (New text is bolded and underlined)

Eliminate Annual and Semi-Annual Discounts Membership (Mark)

Problem:  Difficult to track the status and number of memberships with too many membership levels in Wild Apricot.  We would also like to simplify accounting book-keeping and simplify membership tracking.

Solution:  Eliminate the semi-annual and annual discounts and go strictly with a monthly membership dues.  This will vastly smooth out cash-flow, simplify accounting book-keeping and simplify membership tracking and forecasting.

Relevance to our tax exempt status:  None

Proposed Motion: Motion that Membership Dues section of the current Standing Rules be modified to eliminate the $500 / for six (6) month and $1000 / for annual (12) month membership dues be eliminated.  Result will be membership dues for Full Membership = $100 / month and Associate Membership = $50 / month and Corporate Membership = $500 / month.

Boy Scout Sponsorship (Mark)

Problem:  Not a problem, more an opportunity . . .  Makersmiths should sponsor Boy Scout Troop 251 as their charter organization.  This is in support of our mission as well as in support of our 501(c)3 certification to promote community welfare.

Solution: Makersmiths should sponsor Boy Scout Troop 251 and further should appoint Allon Stern as Makersmiths initial 'Chartered Organization Representative'.  As our Charter Organization Representative, Allon should be our liaison to the unit, approve all registering unit adults and facilitate the annual completion of the unit application and BSA agreement.  Finally, I would also require Allon to make an activity report to the Board and members at monthly membership meeting.  The Chartered Organization Representative should be appointed yearly by the Board. 

Relevance to our tax exempt status: None

Proposed Motion: 

CA5 (Submitter)

Problem: 

Solution: 

Relevance to our tax exempt status: 

Proposed Motion: 

CA6 (Submitter)

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Relevance to our tax exempt status: 

Proposed Motion: 

Financial Statement

Committee Reports:

New Member Orientation Committee (Mark M*, TBD, TBD)

Membership Committee (Mark M*., TBD, TBD)

Social Outreach Committee:  (Jessie M*, TBD, TBD)

Leesburg Facility Committee (Brad H* , Squirrl, TBD)

Purcellville Facility Committee (Tom H.* , Mike F., Dave P.)

Berryville Facility Committee (Brandon B*, Brad H, Squirll)

Training Committee (TBD*, TBD, TBD)

Special Projects Committee (TBD*, TBD, TBD)

Signage Committee (Pam M*, Christa S., Ann Margaret, Jonathon, Brad H.)

New Business:

NB1 (Submitter)

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Solution:

Relevance to our tax exempt status:

NB2 (Submitter)

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Relevance to our tax exempt status:

NB3 (Submitter)

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Solution:

Relevance to our tax exempt status:

Old Business:

OB1 (Submitter)

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Solution:

Relevance to our tax exempt status:

OB2 (Submitter)

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Solution:

Relevance to our tax exempt status:

OB3 (Submitter)

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Relevance to our tax exempt status:

Minutes: 

Action Items:

Approved Spending Tracking: