This meeting will be held in Modified SRC3 format.

Time and Location:

February 28, 2018 at 7PM at 106 Royal Street NE, Leesburg, VA

Prior minutes

2018-01-31 Meeting of the Board of the Directors - Agenda/Minutes

Member Comment:

Consent Agenda

Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.

Any member may edit this wiki page and place an item on the agenda. However, discussion of agenda items should be done via Slack. The cut-off time for addition to or revision of the consent agenda items is 48 hours prior to the meeting. Please note, agenda items (Consent, New, or Old) that request spending $250 or more must include a section on "Relevance to our tax exempt purpose".

CA1 Board Classes and Assignments (Brandon)

Problem: The new bylaws state the Board will consists of 7 members and that the Board members shall be divided into three classes to achieve a staggered rotation of terms.  As such, The board now needs to determine the 3 classes, assign existing board members to those classes and determined the term of each class

Solution:  Existing board members are assigned into 3 “classes” in order of original appointment to the board.  Pat and Brandon were among the first.  Julie was next, followed by Brad and then Dave.  Mark was last to be voted on to the Board.  The 3-year term of each class will expire at the Annual Meeting of the Membership when elections of board members for that class are held.

Relevance to our tax exempt status:  None.

Motion:  Assign existing Board Members into the 3 Classes as listed below.

Class 1 with Term Expiring in 2018 at the Annual Meeting of the Membership:  Scannell, Bullis and Ravas

Class 2 with Term Expiring in 2019 at the Annual Meeting of the Membership:  Hess and Painter

Class 3 with Term Expiring in 2020 at the Annual Meeting of the Membership:  Millsap and Vacant

CA2 Election for Vacant Seat on Board (Brandon)

Problem:  There is currently a vacant seat on the Board or Directors

Solution:  Solicit interest for candidates and include election for Vacant board seat at the Annual Meeting of the Members held in June 2018.

Relevance to our tax exempt status:  None

Motion:  Include election for Vacant board seat at the Annual Meeting of the Members in June 2018.

CA3 (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Motion:

CA4 (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Motion:

Financial Statement

Committee Reports:

New Member Orientation Committee (John Dubelko*, TBD, TBD)

Membership Committee (Jessie M*,TBD, TBD)

Social Outreach Committee:  (Jessie M*, TBD, TBD)

Leesburg Facility Committee (Brad H* , Squirrl, TBD)

Purcellville Facility Committee (TBD*, TBD, Dave P.)

Training Committee (TBD*, TBD, TBD)

Special Projects Committee (Mike Werling*, TBD, TBD)

Signage Committee (Mark Millsap, Christa S., Brad H.)

New Business:

NB1 (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

NB2 (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

NB3 (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

Old Business:

OB1 Eliminate Annual and Semi-Annual Discounts Membership (Mark)

Problem:  Difficult to track the status and number of memberships with too many membership levels in Wild Apricot.  We would also like to simplify accounting book-keeping and simplify membership tracking.

Solution:  Eliminate the semi-annual and annual discounts and go strictly with a monthly membership dues.  This will vastly smooth out cash-flow, simplify accounting book-keeping and simplify membership tracking and forecasting.

Relevance to our tax exempt status:  None

Proposed Motion: Motion that Membership Dues section of the current Standing Rules be modified to eliminate the $500 / for six (6) month and $1000 / for annual (12) month membership dues be eliminated.  Result will be membership dues for Full Membership = $100 / month and Associate Membership = $50 / month and Corporate Membership = $500 / month.

Minutes: 

Action Items:

Approved Spending Tracking: