This meeting will be held in Modified SRC3 format.

Time and Location:

April 3, 2018 at 7PM, 106 Royal Street NE, Leesburg, VA

Consent Agenda

Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.

Any member may edit this wiki page and place an item on the agenda. However, discussion of agenda items should be done via Slack. The cut-off time for addition to or revision of the consent agenda items is 48 hours prior to the meeting. Please note, agenda items (Consent, New, or Old) that request spending $250 or more must include a section on "Relevance to our tax exempt purpose".

CA1 Appoint Chairperson of the Purcellville Facility Committee (Brandon)

Problem:  The Purcellville Facility Committee needs a Chairperson

Solution:  Appoint Tom Hill as Chairperson

Relevance to our tax exempt status: n/a

Motion:  Appoint Tom Hill as Chairperson of the Purcellville Facility Committee.

CA2 Move forward aggressively with sale of MS-L Contents (Michael James)

Problem: As I understand it, we received word from Ken that the items left by MicroCube in the MS-L location would now be ours to have/use/sell at our discretion. Which leaves us with a large unrealized asset.

Solution: I have heard more than one person say that we could encourage people to get it sold by offering a 30% bounty on sold items. If this is acceptable, I'd like to make this widely known. I have a rough plan drawn up to cover the who, what, wheres, and whens of getting it done. Based on rough approval of the concept I will finalize the plan and present it for approval. I have an interest from at least my son Tyler who is looking for work.

Relevance to our tax exempt status: None that I can see.

Motion: approve a 30% Bounty for items sold. All payments must be made through a makersmiths approved payment portal

CA3 Description (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Motion:

Prior minutes

2018-02-28 Meeting of the Board of the Directors - Agenda/Minutes

Officer Reports:

Chairman

Secretary

Treasurer

Financial Statement

2018-03-25 Feb Income Statement.pptx

Member Reports:

Committee Reports:

New Member Orientation Committee (Chairperson John Dubelko)

Membership Committee (Chairperson Jessie M)

Social Outreach Committee:  (Chairperson Jessie M)

Leesburg Facility Committee (Chairperson Brad Hess)

Purcellville Facility Committee (Chairperson TBD)

Training Committee (Chairperson TBD)

Special Projects Committee (Chairperson Mike Werling)

Signage Committee (Chairperson Mark Millsap)

Old Business:

Eliminate Annual and Semi-Annual Discounts Membership (Mark)

Problem:  Difficult to track the status and number of memberships with too many membership levels in Wild Apricot.  We would also like to simplify accounting book-keeping and simplify membership tracking.

Solution:  Eliminate the semi-annual and annual discounts and go strictly with a monthly membership dues.  This will vastly smooth out cash-flow, simplify accounting book-keeping and simplify membership tracking and forecasting.

Relevance to our tax exempt status:  None

Proposed Motion: Motion that Membership Dues section of the current Standing Rules be modified to eliminate the $500 / for six (6) month and $1000 / for annual (12) month membership dues be eliminated.  Result will be membership dues for Full Membership = $100 / month and Associate Membership = $50 / month and Corporate Membership = $500 / month.

Wild Apricot Membership Levels (Mark)

Problem:  Difficult to track the status and number of memberships with too many membership levels in Wild Apricot.  We would also like to simplify accounting book-keeping and simplify membership tracking.

Solution:  Require all members to submit monthly payment via reoccurring credit card payments.

Relevance to our tax exempt status:  None

Proposed Motion: Motion that Section 5.4.1. Monthly Membership Dues of Makersmiths Bylaws be changed to read: "All members shall pay monthly dues in advance, of such amount as may be set by a quorum of the Board of Directors.  Said payment of dues shall be via reoccurring credit card payments."

OB3 Description (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

New Business:

NB1 Description (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

NB2 Description (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

NB3 Description (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

Adjournment

Minutes: 

Action Items:

Approved Spending Tracking: