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Time and Location:


7pm ET Virtual Meeting https://meet.google.com/ica-fdvh-jje

Call to Order:


Meeting called to order by (NAME HERE) at (TIME HERE).

Board/Officer NamePositionTermAttendance (Y/N)
Jonathan WhiteBoard Member, Chairperson2023-2026
Bev MurdockBoard Member, Secretary2021-2024
Mike DeWanBoard Member2021-2024
Brad HessBoard Member2022-2025
Jessee MaloneyBoard Member2022-2025
Scott SilversBoard Member2023-2026
John DubelkoTreasurer2023-2024
Adam "Squirrl" McClintockPresident2023-2024

Consent Agenda


No items this month

Approval of Prior Minutes


2023-09-27 Meeting of the Board of Directors

Vote:

Officer Reports


Chairperson:

INSERT REPORT HERE

Secretary:

Election planning/update will be presented

Treasurer:

INSERT REPORT HERE

President:

INSERT REPORT HERE

Committee Reports:


Membership Committee (Mark Milsap)

Marketing Committee (Jason Gilligan)

Website Committee (Maggie Toth)

Leesburg Facility Committee (Jessee Maloney)

Purcellville Facility Committee (Dave Painter)

Scheduling Committee (Jennifer Chu)

Newsletter Committee (Melissa Kowalski)

IT Committee (Scott Silvers)

Maintenance Committee (Dave Painter)

STEM Committee (Diane Painter)

Standing Rules Committee (Jonathan White)

Unfinished Business


None this month

New Business


NB1: Metal Shop Update (Brad Hess)

Issue:  The metal shop in Leesburg has limited utilization due to it having dated tools and equipment and poor workspaces, layout.

Solution:  Update the metal shop to include the following capabilities
1. Polishing and Buffing
2. Anodization
3. Powder Coating
4. Injection Molding
5. Jewelry Making
6. Mini-Tormach

The spreadsheet outlines the costs to update the room.  This includes cost breakdowns for each new functionality and an overall room update to have workbenchs and pegboards around the perimeter of the room.  A drawing is available to show the proposed room layout.
We are already in the process of moving the lathe, vertical mill and horizontal mill to Purcellville which will free up the space the room to make the proposed changes.


Relevance to Tax Exempt Status:  None

Motion:   Move to allocate $2,200 from the facilities reserve to improve the room (Workbenches, pegboard, etc.) and $1,900 from the equipment reserve for a total of $4,100.

Vote: xxx

NB2: Purcellville Facility Repair and Tool Update (Jonathan White)

Issue:  

Makersmiths Purcellville has some facility repair and tool update needs over the next few years which are detailed in the attached document. This document provides the asks for 2023 as well as expected asks in 2024, with figures for 2024 still being finalized and will be brought in a separate motion. In summary, the asks for 2023 are:

AskCost
Install a hot water heater in the green room$220
Repair rotten lumber on the front of the building and install a wall and overhead door on the end bay$2,900
Replace welding and powder coat bay doors with overhead doors$1,800
Improve the Green Room – floor$1,400
Improve the Green Room - cabinets, and countertops$2,500
Replace the router table$2,000
Refurbish the table saw one more time$500
Move metal shop tools (skates and towing company):$675
Total

$11,995

 

Solution:  Allocate funding from the Building Reserve and Equipment Reserve to cover needed repairs and improvements.

Relevance to Tax Exempt Status:  None

Motion: Move to approve the spend of $8,820 to come from the Building Reserve and $3,175 from the Equipment Reserve to complete the projects as outlined on the October 2023 slide of the Purcellville Capital Plans presentation. 

Vote: xxx

NB3: Sell Excess Fume Extractors (Jonathan White)

Issue:  Makersmiths was the recipient of a generous donation from Lincoln Electric. Two of the four fume extractors are surplus to requirements – i.e. they take up more space than we have available and do not get used often enough to warrant the space they take up. The two L1653-5 Lincoln Electric Prism Mobile Fume Extractors with MERV 16 filters retail for between $5,000-$7,000K. Replacement filters for these machines are $1,000 each. The re-sale market for these machines is limited, however the welding shop steward believes we should be able to get $3,000 for each of them. After the sale, the welding shop will still have two fume extractors for use.

Solution:  Authorize the Welding Shop Steward to sell two L1653-5 Lincoln Electric Prism Mobile Fume Extractors.

Relevance to Tax Exempt Status:  None

Motion:  Move to authorize Jim Waldron to sell two L1653-5 Lincoln Electric Prism Mobile Fume Extractors from the Purcellville Welding Shop.

Vote: xxx

NB4:  Machine Use Charge for Oliver Sander (Jonathan White)

Issue: The Oliver 37” sander gets used for work that is more appropriate to be done on the smaller drum sander where the sandpaper costs less and where there are fewer maintenance issues. The 37” sander belts are not cheap ($50-$70), and people abuse them trying to thickness plane material (which it is not designed for), remove glue, sand down epoxy, and other uses that wear the belts out quickly. Parts have been hard to come by, the hard rubber roller has a chunk missing from it due to misuse, and it is one of the highest maintenance machines at Purcellville. Members can bring their own sandpaper (~$10 or less per roll) to use on the 16/32 Jet Drum Sander (also available in the Purcellville woodshop) at no machine time charge.

Solution: Authorize a machine use charge to use the Oliver 37” belt sander. This would be the only time based chargeable tool in Purcellville to date. The lasercutter being added to Pville will be the second.

Relevance to Tax Exempt Status: None

Motion: Move to add a $10 charge for up to 30 minutes use of the 37” belt sander, and $10 for each additional half hour or any part thereof.

Vote: xxx

NB5:  Consumable Inventory (Jonathan White)

Issue: Some of the tools in Purcellville (metal shop, woodshop, welding bay) require consumables that can be hard to get in small quantities (spindle sandpaper in all sizes) or can benefit from cost reductions through purchasing in larger quantities (16/32 sandpaper rolls). To support Members’ use of the tools, the woodshop steward would like to setup a kiosk/cabinet and make some of these consumables available for Members to purchase onsite. We would post prices for the items and operate on the honor system.

Solution: Authorize the Purcellville facility steward to setup a kiosk with shop supplies available for Members to purchase.

Relevance to Tax Exempt Status: None

Motion: Move to authorize the Purcellville Facility Steward to setup a kiosk of shop supplies with an up-front cost of $200 to be recouped through the sale of consumables at no less than a 25% margin added to items for sale. An inventory and true-up will be completed quarterly.

Vote: xxx

Open Discussion


Adjournment


Meeting adjourned by NAME at TIME

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