This meeting will be held in Modified SRC3 format.

Time and Location:

April 28, 2018 at 7:00PM at 106 Royal Street NE, Leesburg, VA

Consent Agenda

Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.

Any member may edit this wiki page and place an item on the agenda. However, discussion of agenda items should be done via Slack. The cut-off time for addition to or revision of the consent agenda items is 48 hours prior to the meeting. Please note, agenda items (Consent, New, or Old) that request spending $250 or more must include a section on "Relevance to our tax exempt purpose".

CA1 Move forward aggressively with sale of MS-L Contents (Michael James)

Problem: As I understand it, we received word from Ken that the items left by MicroCube in the MS-L location would now be ours to 2018-04-03 Makersmiths f990ez.pdf2018-04-15 990 FY17 Schedule A.pdf2018-04-15 990 FY17 Schedule O.pdfhave/use/sell at our discretion. Which leaves us with a large unrealized asset.

Solution: I have heard more than one person say that we could encourage people to get it sold by offering a 30% bounty on sold items. If this is acceptable, I'd like to make this widely known. I have a rough plan drawn up to cover the who, what, wheres, and whens of getting it done. Based on rough approval of the concept I will finalize the plan and present it for approval. I have an interest from at least my son Tyler who is looking for work.

Relevance to our tax exempt status: None that I can see.

Motion: approve a 30% Bounty for items sold. All payments must be made through a makersmiths approved payment portal

CA2 Approve creation of a Dave and Diane Painter Volunteer of the Year Annual Award (Mark)

Problem: Our community is based on efforts of our member volunteers leaning in to sustain and expand our mission, lead us in day-to-day activities and just plain be salt-of-the-earth workers.  We need to figure out how to formally acknowledge those folks, their efforts and celebrate their accomplishments.  

Solution:  One of the ways is to recognize these individuals with an award, to be presented at a ceremony, in front of the whole community and our membership.  Toward that end, I propose that the Board of Directors approve the creation of an award.  And that award be bestowed up those individuals at a annual celebration.

Relevance to our tax exempt status: None that I know of.

Motion: I motion that the Board of Directors approve creation of a Volunteer of the Year Award to be given to the outstanding Makersmiths Volunteer of the Year.  Further, I motion that the Award shall be bestowed upon the VOY at an annual celebration specifically held to honor the VOY and all other deserving Makersmiths volunteers.  Lastly, I motion that the VOY Award be named in honor of the first recipients of this award, and that I nominate Dave and Diane Painter to be the first recipients of this award.

CA3 2017 990 Filing (John Dubelko)

Problem: There is a yearly requirement to file a form 990 with the IRS by the 15^th of May each year for the prior tax year (2017).

Solution: Attached is a draft of the 2017 990 documents.

Relevance to our tax exempt status: IRS requires 501(c)3 designated organizations, such as ourselves, file a yearly 990 to keep tax exempt status.  

Motion: Accept the attached 2017 990 documents as final, have the Chairman of the Board of Directors sign, and have the treasurer file them with the IRS by May 15^th.2018-04-15 990 FY17 Schedule O.pdf2018-04-15 990 FY17 Schedule A.pdf2018-04-03 Makersmiths f990ez.pdf

CA4 State Charitable Organization Application (John Dubelko)

Problem: The State of Virginia requires all charitable organizations who solicit for donations to register with the Virginia Department of Agriculture and Consumer Services Office of Charitable and Regulatory Programs. This office determines if the organization is a professional fundraising organization and subject to yearly filing rule or exempted under one of several exemptions. By not filing with them the organization could be subject to fines and other penalties under state law. 

Solution: Makersmiths should file for an exemption under the civic organization that would allow us to continue to solicit for donations.

Relevance to our tax exempt status: None 

Motion: File for an exemption with the attached application and pay the $10 application fee. 2014-04-18 VA charity registartion.pdf

CA5 Discription (Submitter)

Problem: 

Solution: 

Relevance to our tax exempt status: 

Motion: 

Prior minutes

Officer Reports:

Chairman

Secretary

Treasurer

Financial Statement

Member Reports:

Committee Reports:

New Member Orientation Committee (Chairperson John Dubelko)

Membership Committee (Chairperson Jessie M)

Social Outreach Committee:  (Chairperson Jessie M)

Leesburg Facility Committee (Chairperson Brad Hess)

Purcellville Facility Committee (Chairperson TBD)

Training Committee (Chairperson TBD)

Special Projects Committee (Chairperson Mike Werling)

Signage Committee (Chairperson Mark Millsap)

Old Business:

OB1 Description (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

OB2  Description (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

OB3 Description (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

New Business:

NB1 Description (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

NB2 Description (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

NB3 Description (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

Adjournment

Minutes: 

Action Items:

Approved Spending Tracking: