This meeting will be held in Modified SRC3 format.

Time and Location:

June 27, 2018 at 7:00PM at 106 Royal Street NE, Leesburg, VA

Consent Agenda

Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.

Any member may edit this wiki page and place an item on the agenda. However, discussion of agenda items should be done via Slack. The cut-off time for addition to or revision of the consent agenda items is 48 hours prior to the meeting. Please note, agenda items (Consent, New, or Old) that request spending $250 or more must include a section on "Relevance to our tax exempt purpose".

CA1 Description (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Motion:

CA2 Description (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Motion:

CA3 Description (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Motion:

Prior minutes

Officer Reports:

Chairman

Secretary

Treasurer

Financial Statement

2018-06-21 May Income Statement.pptx

Member Reports:

Committee Reports:

New Member Orientation Committee (Chairperson John Dubelko)

Membership Committee (Chairperson Jessie M)

Social Outreach Committee:  (Chairperson Jessie M)

Leesburg Facility Committee (Chairperson Brad Hess)

Purcellville Facility Committee (Chairperson TBD)

Training Committee (Chairperson TBD)

Special Projects Committee (Chairperson Mike Werling)

Signage Committee (Chairperson Mark Millsap)

Old Business:

OB1 Description (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

OB2  Description (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

OB3 Description (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

New Business:

Question:  How will Board actions outside or actions not recorded on Meeting Minutes be recorded?  We've now taken two actions; 1) Reimbursement of over $7,000 of funds spent without prior authorization on Makersmiths-Purcellville buildout, 2) Expenditure of funds for two new portable A/C units for Makersmiths-Leesburg, that to my knowledge have no recorded vote, let alone been put on an agenda.   This quote is straight from the Rules that were approved by the membership and Board: 

Finances:

No reimbursements, regardless of amount, are made to members without documented approval by the majority of the Board and the Treasurer that is obtained prior to the date of purchase.  Any purchases for equipment, goods or services made without prior approval will be considered a donation for which a tax donation receipt will be issued.

NB1 Welcome new Board Members and Elect Chairperson and Secretary (Mark)

Problem:  New Board Members elected.  Time to take nominations and elect a Board Chairperson and Board Secretary for the next year.

Solution:  Take nominations and elect a Board Chairperson and Board Secretary

Relevance to our tax exempt status:  None

Proposed Motion:  I nominate Brad Hess for Chairperson and Brandon Bullis for Board Secretary

NB2 Revenue Shortfall and Expenses (Mark)

Problem:  I believe we are falling farther and farther behind with securing supporting revenue and overspending on expenses

Solution:  Moritorium on new expenses until we've rebuilt sufficient income to fund operations for rolling future 12 months

Relevance to our tax exempt status: None

Proposed Motion: I propose that we not consider new expenses unless it can be shown to have immediate neutral or positive revenue.  Secondly, that we curtail expenses until we have 12 months of operating cash in bank.

NB3 An Accounting needs to be done with Indegogo Purcellville Campaign for liability purposes (Mark)

Problem:  Time and time again I have asked Tom / Dave / Mike for a FULL accounting of what is left for liability purposes from the rewards promised per the Purcellville Indegogo campaign.  Time and time again, I've been told that ALL rewards have been fulfilled.  Today I received a email from Tom referring Ralph Pugh to me for a free month of full membership.  Again, what was promised, what has been provided and what remains as a liability?

Solution:  Figure out what was promised, what has been provided and what remains as a liability, then figure out who is going to administer to the liability.

Relevance to our tax exempt status: Unknown, but potentially lots

Proposed Motion:  Motion that the Board A) appoint a Purcellville Committee Chairperson, duties and responsibilities to be determined, and B) that the Chairperson, along with the Treasurer determine what was promised, what was provided and what remains as a liability and that those two report findings back to the Board no later than next Board meeting.

NB4 Description (Submitter)

Problem: 

Solution: 

Relevance to our tax exempt status: 

Proposed Motion: 

Adjournment

Minutes: 

Action Items:

Approved Spending Tracking: