Time and Location:

7pm ET Virtual Meeting https://meet.google.com/ica-fdvh-jje

Call to Order:

Meeting called to order by (NAME HERE) at (TIME HERE).

Consent Agenda

Any Board Member may make a motion in the Consent Agenda.  The purpose of the Consent Agenda is to propose motions that have been discussed by Board Members in advance and/or are expected to pass without objection.  If the item does not fit this description, it should be proposed in New Business. Discussion of Consent Agenda items should be done via Slack prior to the meeting.  Any Board Member present at the meeting may request that an item be moved from the Consent Agenda to New Business.  The motions in the Consent Agenda (after any items are moved to New Business) may be passed as a group if there are no objections.  Any motion that requests spending $250 or more must include a section on "Relevance to our tax exempt purpose".

CA1: Printmaking Class Supplies (Jessee Maloney)

Issue:  The printmaking steward and other members would like to start teaching printmaking classes soon, and as part of the room switches in Leesburg, the printmaking studio is being moved into the former electronics room. However, the printmaking area is currently working with mostly donated supplies and hand built tools. They need some more pieces to teach more classes.

Solution:  Allocate $850 to Tools and supplies for the printmaking area. John Carter, the steward, has compiled a small list of supplies as well as classes using them.

Presentation here:

Relevance to Tax Exempt Status:  None

Motion:  Move to approve a budget of $850 to be used for new tools and supplies for the printmaking studio and classes

CA2: Sublimation Steward (Jessee Maloney)

Issue:  The sublimation printers were purchased without a permanent steward. The temporary steward was unable to keep up due to the unexpected purchase of two new lasers. We need a permanent steward.

Solution:  Diane Bollinger has volunteered as the new Sublimation and Heat Press steward in Leesburg. She has 10 years experience with the machines and software as part of her business and is the perfect fit.

Relevance to Tax Exempt Status:  None

Motion: Move to approve Diane Bollinger as the new steward of the Sublimation area in Leesburg.

CA3: Sublimation Fees (Jessee Maloney)

Issue:  As part of the purchase of the new sublimation printer, and heat presses, a usage fee was to be decided by the steward.

Solution: As long as Diane Bollinger (CA2) is approved as sublimation steward, she would like to charge the following fees for the printer:

• $5 a half hour
• $1 a sheet
• If using the roll of paper, $1 per foot

These fees will help cover the cost of the ink and the specialized papers.

Relevance to Tax Exempt Status:  None

Motion:  Move to approve the usage fees for the sublimation printer as below (and update Standing Rules accordingly):

• $5/30min
• $1/sheet
• $1/ft on a roll

CA4:  Minimum Red Tool Class Fees (Brad Hess)

Issue:  Board members Jonathan White, Brad Hess, Scott Silvers, Jessee Maloney, and Jennifer Chu had an informal work session online on Tuesday 3/20 where class fees were discussed. It was found that some red tool class fees seem to be too low.

Solution: Set a minimum fee of $40 per student per class for all red tool classes.

Relevance to Tax Exempt Status:  None

Motion:  Move to set a minimum fee of $40 per student per class for all red tool classes (and update Standing Rules accordingly).

CA5:  Woodturning Room Upgrades (Jennifer Chu)

Issue: The woodturning room is ready to start project classes, but to do so we need some turning equipment and health equipment. Currently Bryan Boston and Ken Fuentecilla have provided red tool training classes for woodturning, but have been lacking in dust collection, which is needed to sand projects safely, and additional equipment to provide an enjoyable learning experience for our students (members).

Solution: With the purchase of the equipment listed below, Ken and Bryan are ready to start the first project class: Turn a bowl using Carbide tools. We have decided that it would be best to start off using Carbide cutting tools vs Traditional tools (i.e., gouges). The learning curve for using carbide tools is much less and will entice a larger audience to turn.

• Cost of class:
  • Turn a bowl using Carbide tools cost will be $110 members $140+ non members and run about 4 hours. We have 3 lathes for 3 students and 1 instructor who will be sharing. Another option is to have 2 students and 1 instructor each having their own lathe. This will be at the discretion of the instructor.
  • Turn a bowl price comparison:
    • Rockler = $160 (They use carbide tools and have dust collection I believe)
    • Woodcraft = $160 (Bryan has helped teach this class. Lathes are minis and no dust collection. They used Traditional tools.)
  • Ken Fuentecilla intends to do at least one bowl class a month with no honorarium. With the assistance of a 2nd instructor, Bryan Boston, there may be more than one bowl class a month. With additional projects to come.
• Additional Note: The woodturning room is in the black and does not owe on any equipment excluding any collocated equipment. Red tool classes have been taught for years with all proceeds going to Makersmiths. We enjoy teaching others the craft of turning and want equipment that makes turning more enjoyable for us and for the members of Makersmiths. This is only the beginning chapter on the larger use of turning room and experience learned from our members. If approved, the equipment will be paid off with 12 bowl classes with 3 students in each class.

Relevance to Tax Exempt Status: None

Motion:  Move to allocate $3,800.00 to purchase the equipment listed below for the woodturning room.

Vote: xxx

CA6:  Purchase Currently Co-Located Woodturning Equipment (Jennifer Chu)

Issue: Bryan Boston would like to sell his co-located woodturning equipment to Makersmiths.  In general, Makersmiths would prefer to outright own the equipment at Makersmiths instead of having them be co-located.

Solution: Ask the board to approve the purchase of Bryan Boston’s co-located equipment currently in the Leesburg woodturning room for $1,500 (see itemized list below).  Bryan Boston did a service of turning 50 pens and 50 letter openers for George C. Marshall Center, a local non-profit group. For payment, he had them make a donation to Makersmiths in the amount of $1,600. This donation would be enough to cover the cost of purchasing Bryan's co-located equipment.

Relevance to Tax Exempt Status:  None

Motion: Move to allocate $1,500 to purchase Bryan Boston's co-located woodturning equipment (see itemized list below).

Approval of Prior Minutes

2024-02-28 Meeting of the Board of Directors

Vote: xxx

Officer Reports

Chairperson:

INSERT REPORT HERE

Secretary:

INSERT REPORT HERE

Treasurer:

INSERT REPORT HERE

President:

INSERT REPORT HERE

Committee Reports:

Membership Committee (Mark Milsap)

Marketing Committee (Jason Gilligan)

Website Committee (Maggie Toth)

Leesburg Facility Committee (Jessee Maloney)

Purcellville Facility Committee (Dave Painter)

Scheduling Committee (Jennifer Chu)

Newsletter Committee (Melissa Kowalski)

IT Committee (Scott Silvers)

Standing Rules Committee (Jonathan White)

Unfinished Business

OB1: TITLE (Person Proposing)

Issue:

Solution:

Relevance to Tax Exempt Status:

Motion:

Vote: xxx

New Business

NB1: TITLE (Person Proposing)

Issue:

Solution:

Relevance to Tax Exempt Status:

Motion:

Vote: xxx

NB2: TITLE (Person Proposing)

Issue:

Solution:

Relevance to Tax Exempt Status:

Motion:

Vote: xxx

NB3: TITLE (Person Proposing)

Issue:

Solution:

Relevance to Tax Exempt Status:

Motion:

Vote: xxx

Open Discussion

Adjournment

Meeting adjourned by NAME at TIME