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Time and Location:


June 24, 2020 at 7:00PM at Virtual Meeting

Consent Agenda


Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.

Any member may edit this wiki page and place an item on the agenda. However, discussion of agenda items should be done via Slack. The cut-off time for addition to or revision of the consent agenda items is 48 hours prior to the meeting. Please note, agenda items (Consent, New, or Old) that request spending $250 or more must include a section on "Relevance to our tax exempt purpose".

CA1 Consider migrating CC processor from Stripe to Affinipay (Wells Fargo) (Mark R Millsap )

Problem: Paying a 20% premium on monthly fee for Wild Apricot service due to surcharge they have on CC processor for automatic payments.  This premium is waived for organizations using their hand-picked processor Affinipay.  We had been reluctant to change processors in the past due to the fact that there would be certain unknown % of folks who wouldn't re-key CC info in to move manually.  We have recently been contacted by Affinipay and they let us know that they can 'migrate' accounts without having to have end-users re-key CC info.   

Solution:  Appoint a committee, to include Treasurer, President and BOD Chair, to make decision on 'migrating' or continuing to pay the 20% premium.

Relevance to our tax exempt status:  none

Motion:  I motion that a committee composed of Treasurer, President and BOD Chair look into migrating and return next month with a recommendation on go/no go for CC info migration to Affinipay.

Officer Reports:


Chairman 

Secretary 

Treasurer

Financial Statement


Member Reports:



Committee Reports:


New Member Orientation Committee (Chairperson Jessica Maloney)

Membership Committee (ChairpersonMark R Millsap)

Social Outreach Committee:  (Chairperson Jessica Maloney)

Leesburg Facility Committee (Chairperson Brad Hess)

Purcellville Facility Committee (Chairperson Tom Hill)

Scheduling Committee (Chairperson Diane DeMott Painter)

Special Projects Committee (Chairperson Mike Werling)

Welding Committee (Chairperson Arthur 'Skip' Smith)

Newsletter Committee (Chairperson Erin Werling)

IT Committee (Chairperson Michael James)

Video Committee (Chairperson Adam "Squirrl" McClintock)

Custom Frame Shop Committee (Chairperson Anthony Lesink)

Radio Club Committee (Chairperson Allon Stern )

Old Business:


None

New Business:


NB1 

Appointment of a Makersmiths Safety Officer (David Lang )

Problem: The BoD has approved the inactivation of the Environmental and Safety Committee and the appointment of a Makersmiths Safety Officer via eVote.  A Safety Officer now needs to be appointed.

Solution: Appoint a Safety Officer and define the position authorities and responsibilities.

Relevance to our tax exempt status: None

Motion: I move that a Safety Officer be appointed under section 4.2 of the Makersmiths Bylaws as an officer of Makersmiths specifically responsible for delivering environmental and safety policy, process, and procedure to the Board of Directors for approval and implementing said policy, process, and procedure after approval.  

Adjournment

Minutes: 


==Minutes=

7:00PM Call to Order
Attendance:

NamePositionBoard ClassRoll Call
Brad Hess (Brad Hess)
Board Member, Chairperson

2

Present
Brandon Bullis (Brandon Bullis)
Board Member, Secretary1Present
Dave Painter (David Painter)
Board Member3Present
James Waldron (James Waldron)
Board Member2Present
Mark Millsap (Mark R Millsap)
Board Member3Present
Erin Werling (Erin Werling)
Board Member1Unexcused 
Michael James (Michael James)
Board Member1Present


====
***CONSENT AGENDA - ***
Passed by consensus


**OLD BUSINESS**
None


**NEW BUSINESS**

NB1 Topic
- AS WRITTEN:  I move that a Safety Officer be appointed under section 4.2 of the Makersmiths Bylaws as an officer of Makersmiths specifically responsible for delivering environmental and safety policy, process, and procedure to the Board of Directors for approval and implementing said policy, process, and procedure after approval.  
- DISCUSSION:
  - Speaker1:  Concerns about creating an Officer which requires government filings
  - Speaker2:  suggested Advisor position under section 3.1(4)
- Motion:  Move that a Safety Advisor be appointed under section 3.1(4) of the Makersmiths Bylaws as an Advisor of Makersmiths specifically responsible for delivering environmental and safety policy, process, and procedure to the Board of Directors for approval.
   - Proposed by:  Brad Hess
   - Seconded by: Erin Werling 
-Call for vote
   -  In favor:  Brandon Bullis Brad Hess James Waldron Erin Werling Michael James David Painter
   -  Opposed:  None
   -  Abstain:  None
   -  Motion Pass/Fail:  PASS
====

Next meeting set for July 29,2020 7:00PM at Virtual COVID-19 Meeting

7:56PM Meeting called to close

Action Items:


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Approved Spending Tracking: 


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