Time and Location:
May 26, 2021 at Virtual Meeting - 7:00pm
Call to Order
Meeting called to order at X:XX
Call to Order
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Consent Agenda
Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.Any member may propose an item on the agenda. However, discussion of agenda items should be done via Slack. The cut-off time for addition to or revision of the consent agenda items is 48 hours prior to the meeting. Please note, agenda items (Consent, New, or Old) that request spending $250 or more must include a section on "Relevance to our tax exempt purpose".
CA1: Absorb New Member Orientation Committee into Membership Committee (Scott Newman )
Issue: There is much overlap in the membership and function of the New Member Orientation Committee and the Membership Committee. The members of both committees have agreed to combine them into one committee.
Solution: Absorb the functions of the New Member Orientation Committee into the Membership Committee.
Relevance to Tax Exempt Status: No impact on tax exempt status
Motion: Transfer the functions of the New Member Orientation Committee to the Membership Committee and disband the New Member Orientation Committee.
Discussion:
CA2: Full Memberships (Scott Newman )
Issue:
1) Michael Davis is an Associate Member requesting election to Full Membership. Michael writes: "I am currently an associate member and I would like to apply for full membership. I understand the Bylaws and Standing Rules, volunteer expectations, and community spirit of the makerspace and agree to abide by them."
2) Andrew McKinney is an Associate Member requesting election to Full Membership. Andrew writes:
“Board of Directors,
I would like to request an upgrade to full Makersmiths membership. I believe that I fully understand the Bylaws and Standing rules of the organization, the volunteer expectations, and the community spirit of the organization. I believe that I would make a great addition to the roster of full members. I plan to continue to teach classes in blacksmithing and learn more from others in other parts of the workshop, and hope to assist with other needs that the space has as a volunteer.
Thanks for your consideration,
Andrew McKinney”
Solution: Approve Michael Davis' and Andrew McKinney's request for election to Full Membership.
Relevance to Tax Exempt Status: None.
Motion: Approve election of Michael Davis and Andrew McKinney to Full Membership.
Discussion:
CA3: Agenda Item (@PERSON)
Problem:
Solution:
Relevance to Tax Exempt Status:
Motion:
Discussion:
Officer Reports:
Chairman:
Secretary:
Treasurer:
Financial Statement:
Member Reports:
Committee Reports:
New Member Orientation Committee (Chairperson Jessee Maloney)
Website Committee (Chairperson Jessee Maloney)
Membership Committee (Chairperson Scott Newman
Leesburg Facility Committee (Chairperson Brad Hess)
Purcellville Facility Committee (Chairperson Tom Hill)
Scheduling Committee (Chairperson Diane DeMott Painter)
Special Projects Committee (Chairperson Mike Werling)
Welding Committee (Chairperson Arthur 'Skip' Smith))
Newsletter Committee (Chairperson @Melissa Kowalski)
IT Committee Chairperson Michael James)
Video Committee (Chairperson Adam "Squirrl" McClintock)
Custom Frame Shop Committee (Chairperson user-17f4a)
Radio Club Committee (Chairperson Allon Stern )
Marketing Committee (Chairperson to be appointed)
Old Business:
OB1: Machine Access Controls (James Waldron)
Problem: We are not currently able to gather machine operating hours or control machine access. Anyone can use any machine whether they have taken Red Tool training or not. This sometimes leads to machine damage and expensive repairs. Lack of usage information means that preventive maintenance is not related to actual machine time, may be overdue, or be performed too often.
Solution: Fit select machines with access controls. Device to allow only authorized users and to log usage information. There are both home grown and commercial options available. Home grown solutions are less expensive but initially have fewer features. Commercial options are more expensive but more fully featured. Integration with our existing systems and data stores are likely easier for home grown solutions, possibly harder for commercial solutions.
Relevance to our tax exempt status: None
Proposed Motion: Adopt Machine Controls for Select Machines. Establish a small Machine Control committee to; determine which machines need to be controlled, investigate the current commercial and home grown solutions and select 3, present those to the Board at the February meeting. The Board to select a solution at the February meeting.
Discussion: Jim says he probably has enough parts to build some working prototypes. Dave - would like to see building a few of these and putting them in place and testing. We almost had to buy a new tablesaw this week given the Delta organization being onsold multiple times. This would have been $250 in parts that aren't available anymore. Jim said it would be made available for Android and iPhone and you would use an app. It would enable the machine for an hour at a time and sense current that would then extend the machine on time automatically.
Amended Proposed Motion: Establish a small Machine Control committee to test a machine control solution and present the results and proposed costs to the Board at the February meeting.
Vote: Unanimous in favor.
Follow up on 02-24-2021: Delays due to snow storms but not ready to demo yet.
Follow up on 03-31-2021: Jim showed the prototypes. Dave suggested we put it on table saw in Pville. One could be repurposed to make a 3 phase version. Nothing to vote on at this time.
Follow up on 04-28-2021: Dave suggests putting it one on table saw and one on the miter saw for testing purposes. Jim will get prototype up and running in the next few weeks.
OB2: UV Printer Acquisition (John Dubelko)
Problem: Following the discussion and approval to purchase at the last board meeting, the financing contract was late getting to the board. Besides the contract there is a resolution by the financing company for the board to approve.
Solution: Hold an electronic vote by Sunday May 2nd on accepting the financing contract and resolution to allow the board time to review and ask questions.
Relevance to our tax exempt status: None
Proposed Motion: Have an electronic vote on accepting the contract and adopting the resolution by May 2nd. If the vote is favorable the chairman of the board and president will execute the contract. The board will also approve the payment schedule in the contact. Attached are the documents.
Discussion:
John: I am open to another solution. There is a time deadline in getting the domo unit and vacuum table. Looked on various leasing companies and most if not all had bad BBB ratings. Met with Bank of America and they didn't get anything back after two weeks. The version from Geneva is a financing rather than lease, which saves us sales tax and property tax because we own the machine. Interest rate was 6.95%. There are some up front payments required as detailed in the document. Regarding pre-paying, if we prepay then we are still on the hook for the interest that will have accrued up to the 30th payment. Suggest we give Board Members the opportunity to review and do an electronic vote. Proposal/invoice is expiring soon so its possible the deal we are getting will not be available. If we can execute by Sunday then we have a good chance of getting what we need.
Dave - what is the total amount we are looking for now? John - $35,499 is the total for printer, initial inks, rotary tool, vacuum table and filter unit, all setup and training.
Dave - please can all Board members read the document, then we can do an online vote Sunday afternoon.
New Business:
Open Discussion
Adjournment
Chairman adjourned X:XX