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Date

Attendees





Goals

  • Provide forum for membership issues to be raised, discussed, and resolved

Discussion items

TimeItemWhoNotes

Role call


Approve minutes of last meetings


  • Approve July minutes -

August Board/September General Membership Meeting Items
  • 315 Members/242 Memberships/151.2 FTE

Wild Apricot Data Review
  • Resumption of efforts to validate Waiver, Slack, August, and WA data (Needs admin access in WA - Scott N. has made some headway with the API)
    • Dream: Creation of member creates Slack invite, sends welcome email, lists upcoming NMOs, etc.

Open House Hosts/Tour Guides
  • Please consider helping out with this important task.
  • We have regular Open House hosts in Leesburg (Ken Fuenticilla) and Purcellville (Stosh Kowalski), but sometimes they need backup/relief.
  • If you are interested, you can attend the regular Open Houses in both locations to get comfortable with the requirements
  • Draft Tour Outline: https://docs.google.com/document/d/16Tamq4JB4TTy9_PSQmFr0K1ga91xH_DKkfIrPxTiJLI/edit?usp=sharing, please Comment/Suggest 
  • Mention in Newsletter
  • Typical Open House questions - New members wanting open classes,
  • Tour Outline hardcopy for the spaces
  • QR codes for tools (usage checklists) 
  • Peat and Jen. Keith Sampson are backups, Mark willing to pitch in.
  • Jody Smith and Anthony Lesink and Diane Painter as emergency subs
  • Scott will make announcements for additional volunteers

New Member Orientation
  • August dates
    • August 7 and 21 online Mark is covering.
  • September dates
    • Next regular schedule is September 4 and 18 online, but pushing out to September 11 and 25 due to Labor Day holiday - who can cover these dates?
  • Additional Volunteers wanted
    • Please consider helping out with this important task.
    • We have a regular instructors, but sometimes need backup/relief.
    • If you are interested, please sign up for and attend the regularly scheduled New Member Orientations.
  • Can WA signup auto-schedule NMO and add Slack invite and August access? Cause new members to land at a page of instructions.
  • In-person vs. Online

Vice-Chair Position
  • Please consider helping out with this important task.
  • I am looking for someone to help share the load of the Membership Chair.
  • Requires the ability to commit to some amount of time on an almost daily (or every other day) basis to learn and help manage the operations of this committee
  • No experience necessary, I am willing to train the right candidate

New Member Liaison Program
  • Report from Liaison lead: Not present

Onboarding/Offboarding process
  • Current process?
    • Jen C onboards
      • sends Slack invite
      • Sends welcome email
      • Adds to spreadsheet to make sure multiple people know status
    • Offboard - Scott N.
      • Process as documented in Membership SOP

Email monitoring
  • Who is handling which duties?
    • New member onboarding - Jen C
    • Prospective new members - STILL NEED VOLUNTEERS HERE
    • Hire a maker - STILL NEED VOLUNTEERS HERE
    • Brainstorm on possible approaches...
      • Form based inquiries from the website (Google forms, email subject tags, etc...)
      • Assign volunteers in lanes (multiple per lane, with mentorship) I think this makes the most sense as a starting point for current conditions, thoughts?
      • Scheduled duty?
    • Nate Jaenichen and Cody Johnson offered to help. Scott N. will reach out to coordinate details

membership@makersmiths.org account
  • Who has access to this? Mark Millsap and Michael James.
  • How is it presently used? Not presently used. (confirm)
  • Open to any ideas for its use. (See Mark's document here
    • Templates
    • Collaborative vs. Shared
    • Aliases

Website gift card linkage status
Pending Scott's documentation

NMO Slides
Updates: Jen Chu has safety slide ideas. Mark has ideas too, meetings attempted but not successful.

Prospective Member In-Person Meeting Requirement

Per #board_agenda_talk post on 2023-08-04:

"  5:24 PM
Something that @Jennifer Chu pointed out to me while we were chatting last night . . .   Someone may join Makersmiths, take the New Member Orientation on-line and never turn on their camera, then send an email to AugustAccess@makersmiths.org to get an invitation to door controls, and then have unfettered access to both locations without ever having to actually meet a fellow member.We'd like to suggest that there is something inherently dangerous with this process.  Further we'd suggest adding something to the process of becoming a member that involves at least meeting prospective members in-person and getting to know them a little bit."


Schedule Next Meeting
  • Normal schedule would be: September 13, 2023 at 7PM.

Action items

  • Post in #volunteers_needed - Scott Newman 
  • Research Post Join-Us landing page
  • Add next meeting to Calendar
  • NMO link on Mobile links to January Slides - See Tim Cotter for details.
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