Time and Location:

October 28, 2020 7:00PM at Virtual COVID-19 Meeting

Attendees:

• Brad Hess
• Michael James
• Christa
• John Dubelko
• James Waldron
• Dave Painter
• Brandon Bullis

Consent Agenda

Newly proposed There were no consent agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.

Any member may edit this wiki page and place an item on the agenda. However, discussion of agenda items should be done via Slack. The cut-off time for addition to or revision of the consent agenda items is 48 hours prior to the meeting. Please note, agenda items (Consent, New, or Old) that request spending $250 or more must include a section on "Relevance to our tax exempt purpose".

CA1 Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Motion:

CA2 Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Motion:

CA3 Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Motion:

for review.

Prior minutes

2020-09-30 Meeting of the Board of the Directors - Agenda/Minutes (CLOSED)

James Waldron moved to approve the minutes as written,

Michael James seconded.

Unanimous approval.

Officer Reports:

Chairman 

Dave working with Tom Hill to finalize lease extension at Purcellville

Would like to revitalize committees since some are inactive due to COVID.

Requested feedback on calendar for tours - MJ set one up but no one has tested yet. Needs people to test, pick a time and verify it works correctly. Michael will re-ask via Slack.

Need to get marketing committee working again.  Like to see video committee working again.

Movement on newsletter - October newsletter went out.  If you feel you have anything newsletter worthy, please let Diane Painter know so it can be included.

Need to revisit strategic planning committee.  Submission of thoughts on 1,3 and 5 year plan.  Including wishlist of tools that would be good for the organization to have in the spaces. 

Need to revisit discussion of laser.  Lease is up in December and what we want to do at the end of the lease.

Covid impacts - this has been added.

Secretary 

New to role.

Working on locking down Wiki and adding tool instructions.

Treasurer

Bank balance was ~$64,738.  This is an increase of $10,00 from end of August to end of September.

Corporate membership coming in was the bulk.  Donations helped increase bank balance as well as Viking Pizza Axe class income.

Total income for the month was $14,300, 130% over budget for the month.  Total expenses were running 85% of budget, impacted by lower electricity and shop supplies.  

No bills receive from picture framing shop - air conditioner unit is big item.  Michael spoke to Anthony to make sure that we provide donation receipts so that we can track how much it cost and demonstrate to the town of Purcellville how we are spending to improve the space.

To date, donations are over budget as is laser income fee.  Class income running 76% of budget.  YTD positive $9,658.88.

Prior minutes

2020-09-30 Meeting of the Board of the Directors - Agenda/Minutes (CLOSED)

Officer Reports:

Chairman 

Secretary 

Financial Statement

Member Reports:

No member reports presented.  

Committee Reports:

New Member Orientation Committee (Chairperson Jessee Maloney)

Membership Committee (ChairpersonMark R Millsap)

Social Outreach Committee:  (Chairperson Jessee Maloney)

Leesburg Facility Committee (Chairperson Brad Hess)

Purcellville Facility Committee (Chairperson Tom Hill)

Scheduling Committee (Chairperson Diane DeMott Painter)

Special Projects Committee (Chairperson Mike Werling)

Welding Committee (Chairperson Arthur 'Skip' Smith)

Newsletter Committee (Chairperson Erin Werling)

IT Committee (Chairperson Michael James)

No new events.  Second auction upcoming.

No more problems with Leesburg Wi-Fi.  

Jonathan White put up sign with SSID and login. 

John hard wired the connection to the laser computer.  

There are two new wires in the turning shop.  If anyone else needs wires run, there is wire in the space.

Additional connection would useful to Big Red computer.

Would be useful to move the Arlo base station closer to the center of the Leesburg space so that all cameras get better signals.

Brad and Jonathan will work together to update Wiki editing permissions.

Video Committee (Chairperson Adam "Squirrl" McClintock)

Environmental and Safety Committee (Chairperson David Lang)

Custom Frame Shop Committee (Chairperson Anthony Lesink)

Radio Club Committee (Chairperson Allon Stern )

Old Business:

OB1 Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

OB2  Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

OB3 Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

New Business:

NB1 Description (Submitter's @name) James Waldron

Problem: (Sigh)  Coronavirus numbers are peaking again.  We are currently surpassing previous lockdown numbers.  Do we want to consider curtailing classes/workshops?  Yeah, I know we don't want to, but should we?

Solution: DiscussionBoard held discussion.  Makersmiths more restricted in terms of size of groups than legally required.  We have the policies in place, if members are seen breaking the rules in place then they need to be reminded.  Continue to watch Loudoun specific numbers and address policy again if necessary.  Suggestion to repost rules to Slack and send out member mailer.  Topic was addressed in the last newsletter.

Relevance to our tax exempt status: None

Proposed Motion: No Motion Required.

NB2 Plan for Membership Changes (John Dubelko )

Problem: The board of directors is looking at a better membership structure for the organization. One of the first steps should be a plan of action should changes be made to that structure. 

Solution:  Work on plan for carrying out any changes to the membership structure.

Discussion: John spoke about the need to plan for changes that may be made to the membership structure so that it is executed properly.  John stepped the board through the plans. Michael suggested putting a summary of changes made at the top of the bylaws and that would be the same content that would go into e-mails.  Discussion about asking current members for their input either before or after set of plans are drafted.  

Relevance to our tax exempt status: None

Proposed Motion: Accept this first draft plan of actions for membership structure changes and continue to refine the plan. 

NB3 Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

Other Discussion

• What will the big items be that we will need to spend money on next year?
  • The roof on the lower building at Pville.
  • Heating for the lower building at Pville.
  • Need to think about how we condition the space in Pville outside of the woodshop and green room.  Painting, welding and metalworking areas don't have heat.
• Need to do a reverse blow out on the dust collector system in Pville.
  • Requires running another three phase circuit outside the building
• Discussion about November and December Board and Member Meetings
  • Monday November 30 for next Board Meeting
  • Wednesday December 16th for December Board Meeting

Adjournment

Dave moved to adjourn the meeting

Brad seconded.

Meeting adjourned at 8:05pm.

Minutes: 

Action Items:

Approved Spending Tracking: